## BROADCLYST VICTORY HALL ANNUAL REPORT & ACCOUNTS YEAR ENDED 31 DECEMBER 2022 

The trustees present their report together with the financial statements of the charity for the year ended 31 December 2022. The financial statements comply with current statutory requirements, the governing document and the Statement of Recommended Practice, "Accounting and Reporting by Charities" issued in March 2015. 

Broadclyst Victory Hall, Broadclyst, Exeter, EX5 3EE is a registered charity, No 300784 constituted by a scheme made by the Secretary of State for Education and Science on 23 February 1967 approved by the Charity Commissioners for England and Wales on 16 July 1981. 

The charity is administered by a management committee comprising (as of Dec 31st 2022): 

Chairman - Mr Simon Staddon Vice Chairman - Mrs Clare Ratcliffe Secretary - Ms Kiera Wasserman Treasurer – Mr Simon Glendinning Mrs. Connie Derham Mr. David Snell Mrs. Jenny Cobbledick Mr. Coin Jackson Mr. Chris Andrews Mrs Gemma Green 

New members are appointed at the Annual General Meeting for a period of one year. The object of the charity is the provision and maintenance of a village hall for the use of the inhabitants of the Parish of Broadclyst and the neighborhood which is for the public benefit. Income has increased from £55092 to £70,776. This was due to the increased use of the hall following the pandemic. 

Expenditure has also increased this year from £44253 to £61,103 this is due to the preceding years costs being significantly reduced as a result of covid and the consequent reduced use of the hall. At the year-end the cash reserves increased from £235,069 to £244,742. 

The hall subsidizes hire rates for various local clubs and organizations and runs a weekly community café. The hall also supports local charities including Clyst Caring, who run a day centre in the village and Hospicecare, an Exeter based charity supporting those with terminal illness. 

During the year the trustees agreed to invest some of the cash reserves into the hall by installing photovoltaic panels, batteries and air conditioning. These works will be executed and costed in the next financial year. The investment will reduce the halls carbon footprint and reduce expenditure on energy. 

It is the policy of the charity to maintain unrestricted funds, which are the free reserves of the charity, at a level to cover future anticipated costs for 1 year. The reserves met this policy at the yearend. 

The trustees have assessed the major risks to which the charity is exposed and are satisfied that systems are in place to mitigate exposure to the major risks. 

David Snell Chairman Date 12th October 2023 On behalf of the Management Committee 



For the year eNled 31 Lltt•rnber
2022
2021
INCOME
Hire Charyes
Fundraising
Grants
al Club Rent
Coffee Shop
Wayleave
Donatlons
lrterest
37,382
22.368
21.655
10,074
19,126
3,529
700
7.7
2.747
531
Tt)tal Income
70.776
55,092
EXPENDITURE
Wages
Coffee Shop Expenses
Sodal aub Maintenance
Insurance
General Repalrs
Postage and Stat￿nery
Light and Heat
Water Rates
Cleanin8 Materials
Licences
Sundrles
Computer SO￿are
Fundraising
Accountancy
Telephone and Internet
Leg31 and Professional Fees
Donatlons
Bank Charges
16,382
14,631
711
4,845
1,552
10.870
59
2,124
620
229
230
25
601
6.819
3.510
729
337
3,745
941
702
178
16.682
1.033
1,630
360
360
61.103
44.253
SURPUIS OF IIKOME OVER EXPENDrruRE
10.839

Balance Sheet
As at 31 iYeten&w2022
9.767
Santander Currerrt Account
Josle Land Legacy Account
Buildlng Resetve Account
Cash in Hand
143.137
61592
30,191
729
235.649
Hlre Debtors
1.%6
1,966
Totsl Assets
247,382
Current Liat￿lItI•5
Creditors
Prepald Inwme
Accountsnry
1,385
955
3Tr)
Total Net A55ets
244,742
General Rese
Balance brought forwanl at 1st January 2022
235,069
SurplusllDeficit} of Income o¥er Expenditure
9.673
Deferred Income Irestrtcted fvnds)
Balance carried forward at 31st t)ecember 2022
244742

## **Independent examiner’s report to the trustees of Broadclyst Victory Hall** 

## **I report on the accounts of Broadclyst Victory Hall for the year ended 31 December 2022.** 

## **Respective responsibilities of trustees and examiner** 

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 145 of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. 

It is my responsibility to: 

examine the accounts under section 145 of the Act; 

to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the Act; and 

to state whether particular matters have come to my attention. 

## **Basis of independent examiner’s report** 

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below. 

## **Independent examiner’s statement** 

In connection with my examination, no matter has come to my attention: 

(1) which gives me reasonable cause to believe that in any material respect the requirements: 

to keep accounting records in accordance with section 130 of the Act; and 

to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or 

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

## **M Johns on behalf of** 

**Batchelor and Company Accountants  Limited Charlton House 32 High Street Cullompton EX15 1AE**