BROADCLYST VICTORY HALL ANNUAL REPORT & ACCOUNTS
YEAR ENDED 31 DECEMBER 2020
The trustees present their report together with the financial statements of the charity for the year ended 31 December 2019. The financial statements comply with current statutory requirements, the governing document and the Statement of Recommended Practice, "Accounting and Reporting by Charities" issued in March 2015.
Broadclyst Victory Hall, Broadclyst, Exeter, EX5 3EE is a registered charity, No 300784 constituted by a scheme made by the Secretary of State for Education and Science on 23 February 1967 approved by the Charity Commissioners for England and Wales on 16 July 1981.
The charity is administered by a management committee comprising (as of Dec 31[st] 2020): Chairman - Mr Simon Staddon Vice Chairman - Mrs Clare Ratcliffe Secretary Mrs Connie M Derham Treasurer – Mr Simon Glendinning Mrs. Jenny Cobbledick Mrs. Anthea Brown Mr. Andrew Saunders Mr Coin Jackson Mr. Chris Andrews Mrs Gemma Green
New members are appointed at the Annual General Meeting for a period of one year. The object of the charity is the provision and maintenance of a village hall for the use of the inhabitants of the Parish of Broadclyst and the neighborhood which is for the public benefit. Income has decreased from £93781 to £46281, This was due to the impact of COVID and the closure of the hall, the hall essentially took the opportunity to renovate the hall while it was closed.
Expenditure has decreased this year from £74380 to £63827, but is still higher than prevous years due to improvements to the on of the smaller meeting room’s and an increased amount of general maintenance and repairs.
At the year end cash balance decreased from £251776 to £224230, the majority of this fund is reserved for all repairs and improvements due to an aging building
The hall subsidizes hire rates for various local clubs and organizations and runs a weekly community café, makes a contribution to the under eight football team and local Day Care Centre.
It is the policy of the charity to maintain unrestricted funds, which are the free reserves of the charity, at a level to cover future anticipated costs for 1 year. The reserves met this policy at the yearend.
The trustees have assessed the major risks to which the charity is exposed and are satisfied that systems are in place to mitigate exposure to the major risks.
Simon Staddon Chairman Date 03[rd] September 2020 On behalf of the Management Committee
BROADCLYST VICTORY HALL Reglstered Charlty No. 31X)784 Proflt and Loss Account For the year ended 31 December 2020 2019 INCOME Hire CharEes Fundraising Grants Social Club Rent Coffee Shop Wayleave Donations Interest Misc Income Bequest Income 15,176 6,019 11,334 2,888 739 40,211 27,216 7,700 2,586 25 92 330 68 15,670 io,otKI Total Income 46,281 93,781 EXPENDITURE Wages Coffee Shop Expenses Social Club Maintenance Insurance General Repairs PostaBe and Stationery Light and Heat Water Rates Cleanin8 Materlals Licences Sundrie5 Computer Software Fundraising Accountancy Telephone and Internet Legal and Professional Fees Donations Bank Charges Bad Debts 14,101 1,787 456 1,455 31,601 103 2,900 622 677 230 73 494 18,586 2,468 2,426 1,382 16,423 207 2,969 1,561 967 230 1,583 386 18,026 4,848 1,403 785 250 330 4,514 3,682 713 355 63,827 74,830 SURPLUSIIDEFICITI OF INCOME OVER EXPENDITURE 117,5461 18,951
BROADCLYST VICTORY HALL Registered Charlty No. 31x1784 Balance Sheel As at 31 December 2020 2020 Flxed Assets 8,891 Current Assets- Bank and Cash Balances Santander Current Account Josie Land Legacy Account Bulldlng ReseNe Account Cash in Hand 125,615 61,155 30,098 106 216,974 Current Assets- Debtor5 Hire Debtors 215 215 Totsl Assets 226.080 Current Llabllltles Creditors Prepaid Income Accountancy 440 I,iio 300 1,850 Total Net Assets 224,230 Representsd bv:_ General Reserve Balance brought forward at 1st January 2020 251,776 Surplu51lDeficltl of Income over Expenditure 117,5461 Deferred Income Ire5tricted funds) iio,0001 Balance carried forward at 31st December 2020 224,230
Ind•pgndont examlner's report to tho tru8tee8 of Broadclyst Vl¢tory Hall I report on the accounts of Broad¢lyst Victory Hall for the year ended 31 December 2020. Respectlve responslbllltles of trustees and examlnar The charity's Iruslees are responsible for the preparation of the accounts. The charivs trustees conslder that an audit is not requirod for this year under section 145 of the Charitie5 Act 2011 (the 2011 Acll and that an independent examination is needed. Itls my responsibilty to.. examlne the aG¢ounls under section 145 of the Act- to follow tho procedures laid down in the General Dlrections glven by the Charity Commisslon under section 145{5}Ibl of the Act.. and to slate whelher particular matl8rs have come to my attention. Basls of Independent examlner's report My examination was carried out in accordance wth the General Directions given by the Charity Commission. An examination includes a review of the accounllng records kept by the charity and a comparison of the accounts presented with those records. It also includes considerallon of any unusual Items or dlsclosures in the accounts, and Seeking explanatlons from you as trustees concerning any such matters. The procedures undertaken do not prowde all the evidence that would bo required in an audit and consequently no opinion is given as lo whether the accounts present a 'truè and fair view and the report is limited to those matters set out in the slalement below. Independent examina¢s ststgmgnt In connection wlh my examination, no matter has Gome to my attention.. {11 which gives me re4sonable o8use lo believe that in any material respect the requlremenls.. lo keep accounting records In accordance with sectlon 130 of the Act,. and lo prepare accoiJnt8 which ac(x)rd th the a¢¢ounling records and comply with the accounllng requlrem6nl8 of the 2011 Act have not been met., or 12) to whlch, in my opinion, atlenllon should be drawn in order to enable a proper under812ndlng of the accounts lo be reached. M Johns on behalf of BatGhelor & Company Accountants Charlton Hou¥9 32 High Street Cullompton EX15 1AE
BROADCLYST VICTORY HALL Reglstered Charlty No. 31X)784 Proflt and Loss Account For the year ended 31 December 2020 2019 INCOME Hire CharEes Fundraising Grants Social Club Rent Coffee Shop Wayleave Donations Interest Misc Income Bequest Income 15,176 6,019 11,334 2,888 739 40,211 27,216 7,700 2,586 25 92 330 68 15,670 io,otKI Total Income 46,281 93,781 EXPENDITURE Wages Coffee Shop Expenses Social Club Maintenance Insurance General Repairs PostaBe and Stationery Light and Heat Water Rates Cleanin8 Materlals Licences Sundrie5 Computer Software Fundraising Accountancy Telephone and Internet Legal and Professional Fees Donations Bank Charges Bad Debts 14,101 1,787 456 1,455 31,601 103 2,900 622 677 230 73 494 18,586 2,468 2,426 1,382 16,423 207 2,969 1,561 967 230 1,583 386 18,026 4,848 1,403 785 250 330 4,514 3,682 713 355 63,827 74,830 SURPLUSIIDEFICITI OF INCOME OVER EXPENDITURE 117,5461 18,951
BROADCLYST VICTORY HALL Registered Charlty No. 31x1784 Balance Sheel As at 31 December 2020 2020 Flxed Assets 8,891 Current Assets- Bank and Cash Balances Santander Current Account Josie Land Legacy Account Bulldlng ReseNe Account Cash in Hand 125,615 61,155 30,098 106 216,974 Current Assets- Debtor5 Hire Debtors 215 215 Totsl Assets 226.080 Current Llabllltles Creditors Prepaid Income Accountancy 440 I,iio 300 1,850 Total Net Assets 224,230 Representsd bv:_ General Reserve Balance brought forward at 1st January 2020 251,776 Surplu51lDeficltl of Income over Expenditure 117,5461 Deferred Income Ire5tricted funds) iio,0001 Balance carried forward at 31st December 2020 224,230
Ind•pgndont examlner's report to tho tru8tee8 of Broadclyst Vl¢tory Hall I report on the accounts of Broad¢lyst Victory Hall for the year ended 31 December 2020. Respectlve responslbllltles of trustees and examlnar The charity's Iruslees are responsible for the preparation of the accounts. The charivs trustees conslder that an audit is not requirod for this year under section 145 of the Charitie5 Act 2011 (the 2011 Acll and that an independent examination is needed. Itls my responsibilty to.. examlne the aG¢ounls under section 145 of the Act- to follow tho procedures laid down in the General Dlrections glven by the Charity Commisslon under section 145{5}Ibl of the Act.. and to slate whelher particular matl8rs have come to my attention. Basls of Independent examlner's report My examination was carried out in accordance wth the General Directions given by the Charity Commission. An examination includes a review of the accounllng records kept by the charity and a comparison of the accounts presented with those records. It also includes considerallon of any unusual Items or dlsclosures in the accounts, and Seeking explanatlons from you as trustees concerning any such matters. The procedures undertaken do not prowde all the evidence that would bo required in an audit and consequently no opinion is given as lo whether the accounts present a 'truè and fair view and the report is limited to those matters set out in the slalement below. Independent examina¢s ststgmgnt In connection wlh my examination, no matter has Gome to my attention.. {11 which gives me re4sonable o8use lo believe that in any material respect the requlremenls.. lo keep accounting records In accordance with sectlon 130 of the Act,. and lo prepare accoiJnt8 which ac(x)rd th the a¢¢ounling records and comply with the accounllng requlrem6nl8 of the 2011 Act have not been met., or 12) to whlch, in my opinion, atlenllon should be drawn in order to enable a proper under812ndlng of the accounts lo be reached. M Johns on behalf of BatGhelor & Company Accountants Charlton Hou¥9 32 High Street Cullompton EX15 1AE