## BROADCLYST VICTORY HALL ANNUAL REPORT & ACCOUNTS 

## YEAR ENDED 31 DECEMBER 2020 

The trustees present their report together with the financial statements of the charity for the year ended 31 December 2019. The financial statements comply with current statutory requirements, the governing document and the Statement of Recommended Practice, "Accounting and Reporting by Charities" issued in March 2015. 

Broadclyst Victory Hall, Broadclyst, Exeter, EX5 3EE is a registered charity, No 300784 constituted by a scheme made by the Secretary of State for Education and Science on 23 February 1967 approved by the Charity Commissioners for England and Wales on 16 July 1981. 

The charity is administered by a management committee comprising (as of Dec 31[st] 2020): Chairman - Mr Simon Staddon Vice Chairman  - Mrs Clare Ratcliffe Secretary Mrs Connie M Derham Treasurer – Mr Simon Glendinning Mrs. Jenny Cobbledick Mrs. Anthea Brown Mr. Andrew Saunders Mr Coin Jackson Mr. Chris Andrews Mrs Gemma Green 

New members are appointed at the Annual General Meeting for a period of one year. The object of the charity is the provision and maintenance of a village hall for the use of the inhabitants of the Parish of Broadclyst and the neighborhood which is for the public benefit. Income has decreased from £93781 to £46281, This was due to the impact of COVID and the closure of the hall, the hall essentially took the opportunity to renovate the hall while it was closed. 

Expenditure has decreased this year from £74380 to £63827, but is still higher than prevous years due to improvements to the on of the smaller meeting room’s and an increased amount of general maintenance and repairs. 

At the year end cash balance decreased from  £251776 to £224230, the majority of this fund is reserved for all repairs and improvements due to an aging building 

The hall subsidizes hire rates for various local clubs and organizations and runs a weekly community café, makes a contribution to the under eight football team and local Day Care Centre. 

It is the policy of the charity to maintain unrestricted funds, which are the free reserves of the charity, at a level to cover future anticipated costs for 1 year. The reserves met this policy at the yearend. 

The trustees have assessed the major risks to which the charity is exposed and are satisfied that systems are in place to mitigate exposure to the major risks. 

Simon Staddon Chairman Date 03[rd] September 2020 On behalf of the Management Committee 



BROADCLYST VICTORY HALL
Reglstered Charlty No. 31X)784
Proflt and Loss Account
For the year ended 31 December
2020
2019
INCOME
Hire CharEes
Fundraising
Grants
Social Club Rent
Coffee Shop
Wayleave
Donations
Interest
Misc Income
Bequest Income
15,176
6,019
11,334
2,888
739
40,211
27,216
7,700
2,586
25
92
330
68
15,670
io,otKI
Total Income
46,281
93,781
EXPENDITURE
Wages
Coffee Shop Expenses
Social Club Maintenance
Insurance
General Repairs
PostaBe and Stationery
Light and Heat
Water Rates
Cleanin8 Materlals
Licences
Sundrie5
Computer Software
Fundraising
Accountancy
Telephone and Internet
Legal and Professional Fees
Donations
Bank Charges
Bad Debts
14,101
1,787
456
1,455
31,601
103
2,900
622
677
230
73
494
18,586
2,468
2,426
1,382
16,423
207
2,969
1,561
967
230
1,583
386
18,026
4,848
1,403
785
250
330
4,514
3,682
713
355
63,827
74,830
SURPLUSIIDEFICITI OF INCOME OVER EXPENDITURE
117,5461
18,951

BROADCLYST VICTORY HALL
Registered Charlty No. 31x1784
Balance Sheel
As at 31 December 2020
2020
Flxed Assets
8,891
Current Assets- Bank and Cash Balances
Santander Current Account
Josie Land Legacy Account
Bulldlng ReseNe Account
Cash in Hand
125,615
61,155
30,098
106
216,974
Current Assets- Debtor5
Hire Debtors
215
215
Totsl Assets
226.080
Current Llabllltles
Creditors
Prepaid Income
Accountancy
440
I,iio
300
1,850
Total Net Assets
224,230
Representsd bv:_
General Reserve
Balance brought forward at 1st January 2020
251,776
Surplu51lDeficltl of Income over Expenditure
117,5461
Deferred Income Ire5tricted funds)
iio,0001
Balance carried forward at 31st December 2020
224,230

Ind•pgndont examlner's report to tho tru8tee8 of Broadclyst Vl¢tory Hall
I report on the accounts of Broad¢lyst Victory Hall for the year ended 31 December 2020.
Respectlve responslbllltles of trustees and examlnar
The charity's Iruslees are responsible for the preparation of the accounts. The charivs trustees
conslder that an audit is not requirod for this year under section 145 of the Charitie5 Act 2011
(the 2011 Acll and that an independent examination is needed.
Itls my responsibilty to..
examlne the aG¢ounls under section 145 of the Act-
to follow tho procedures laid down in the General Dlrections glven by the Charity Commisslon
under section 145{5}Ibl of the Act.. and
to slate whelher particular matl8rs have come to my attention.
Basls of Independent examlner's report
My examination was carried out in accordance wth the General Directions given by the Charity
Commission. An examination includes a review of the accounllng records kept by the charity and
a comparison of the accounts presented with those records. It also includes considerallon of any
unusual Items or dlsclosures in the accounts, and Seeking explanatlons from you as trustees
concerning any such matters. The procedures undertaken do not prowde all the evidence that
would bo required in an audit and consequently no opinion is given as lo whether the accounts
present a 'truè and fair view and the report is limited to those matters set out in the slalement
below.
Independent examina¢s ststgmgnt
In connection wlh my examination, no matter has Gome to my attention..
{11 which gives me re4sonable o8use lo believe that in any material respect the requlremenls..
lo keep accounting records In accordance with sectlon 130 of the Act,. and
lo prepare accoiJnt8 which ac(x)rd ￿th the a¢¢ounling records and comply with the accounllng
requlrem6nl8 of the 2011 Act
have not been met., or
12) to whlch, in my opinion, atlenllon should be drawn in order to enable a proper under812ndlng
of the accounts lo be reached.
M Johns on behalf of
BatGhelor & Company
Accountants
Charlton Hou¥9
32 High Street
Cullompton
EX15 1AE

BROADCLYST VICTORY HALL
Reglstered Charlty No. 31X)784
Proflt and Loss Account
For the year ended 31 December
2020
2019
INCOME
Hire CharEes
Fundraising
Grants
Social Club Rent
Coffee Shop
Wayleave
Donations
Interest
Misc Income
Bequest Income
15,176
6,019
11,334
2,888
739
40,211
27,216
7,700
2,586
25
92
330
68
15,670
io,otKI
Total Income
46,281
93,781
EXPENDITURE
Wages
Coffee Shop Expenses
Social Club Maintenance
Insurance
General Repairs
PostaBe and Stationery
Light and Heat
Water Rates
Cleanin8 Materlals
Licences
Sundrie5
Computer Software
Fundraising
Accountancy
Telephone and Internet
Legal and Professional Fees
Donations
Bank Charges
Bad Debts
14,101
1,787
456
1,455
31,601
103
2,900
622
677
230
73
494
18,586
2,468
2,426
1,382
16,423
207
2,969
1,561
967
230
1,583
386
18,026
4,848
1,403
785
250
330
4,514
3,682
713
355
63,827
74,830
SURPLUSIIDEFICITI OF INCOME OVER EXPENDITURE
117,5461
18,951

BROADCLYST VICTORY HALL
Registered Charlty No. 31x1784
Balance Sheel
As at 31 December 2020
2020
Flxed Assets
8,891
Current Assets- Bank and Cash Balances
Santander Current Account
Josie Land Legacy Account
Bulldlng ReseNe Account
Cash in Hand
125,615
61,155
30,098
106
216,974
Current Assets- Debtor5
Hire Debtors
215
215
Totsl Assets
226.080
Current Llabllltles
Creditors
Prepaid Income
Accountancy
440
I,iio
300
1,850
Total Net Assets
224,230
Representsd bv:_
General Reserve
Balance brought forward at 1st January 2020
251,776
Surplu51lDeficltl of Income over Expenditure
117,5461
Deferred Income Ire5tricted funds)
iio,0001
Balance carried forward at 31st December 2020
224,230

Ind•pgndont examlner's report to tho tru8tee8 of Broadclyst Vl¢tory Hall
I report on the accounts of Broad¢lyst Victory Hall for the year ended 31 December 2020.
Respectlve responslbllltles of trustees and examlnar
The charity's Iruslees are responsible for the preparation of the accounts. The charivs trustees
conslder that an audit is not requirod for this year under section 145 of the Charitie5 Act 2011
(the 2011 Acll and that an independent examination is needed.
Itls my responsibilty to..
examlne the aG¢ounls under section 145 of the Act-
to follow tho procedures laid down in the General Dlrections glven by the Charity Commisslon
under section 145{5}Ibl of the Act.. and
to slate whelher particular matl8rs have come to my attention.
Basls of Independent examlner's report
My examination was carried out in accordance wth the General Directions given by the Charity
Commission. An examination includes a review of the accounllng records kept by the charity and
a comparison of the accounts presented with those records. It also includes considerallon of any
unusual Items or dlsclosures in the accounts, and Seeking explanatlons from you as trustees
concerning any such matters. The procedures undertaken do not prowde all the evidence that
would bo required in an audit and consequently no opinion is given as lo whether the accounts
present a 'truè and fair view and the report is limited to those matters set out in the slalement
below.
Independent examina¢s ststgmgnt
In connection wlh my examination, no matter has Gome to my attention..
{11 which gives me re4sonable o8use lo believe that in any material respect the requlremenls..
lo keep accounting records In accordance with sectlon 130 of the Act,. and
lo prepare accoiJnt8 which ac(x)rd ￿th the a¢¢ounling records and comply with the accounllng
requlrem6nl8 of the 2011 Act
have not been met., or
12) to whlch, in my opinion, atlenllon should be drawn in order to enable a proper under812ndlng
of the accounts lo be reached.
M Johns on behalf of
BatGhelor & Company
Accountants
Charlton Hou¥9
32 High Street
Cullompton
EX15 1AE