Trustees, Annual Report For the period From (start datel to end date Section A Reference and administration details Charity name 12TH CAMBRIDGE SCOUT GROUP Other narnes the ¢harrty 1$ known by Registered chanty number (rf any) HQ registrati number Charity's principal address OA Gilbert Road Cambrn1 Postcc¥Je Names of the charity trustees who manage the charity Trustse Name Office (If ary) Datss acted If not for wholo y&•r Colin Sills John Comish Alison Vinnicomtr Sebastian Barker Sam Wri ht Phil Garrett Madeleine Richer h Massam Gill Bunts"n Gareth Peters Jamie McPher50n Grou Scout Leader Treasurer Secreta Chairman 10 17109r2023 to 17109r2023 to 17109r2023 to 17109r2023 10 11 Names and addresses of adwsers (opts'onal informats'on but encouraged a5 best pr&*"ce) advisor Name dress 1 LT700001 (1st Febtuary 2017)
Section B Structure. governance and management Dexripts'on of the charivs tNsts Type of goveming document e Group's governing dccJrnents are those of The Scout iation. They consist of a Royal Charter, which in tum gNes authorrty to the Bye Laws of the Association and The Poli, Organtsation and Rules of The Sct)ut K8scaation. le.g. trust déed, canstilutionl How the ¢harity is constitirted he GrDUP is a trust e5tablishgJ under rts njles which are mmon to all Scouts. (e.9. trust, as%)ciabon. 1PanY) Trustee selection melhods {e.g. appjinted ty. elected ty) The Trustees are apwinted in accordan th the Policy, Organisab'on and Ruks of The S&)ut Asscoation. Additional gOnanCe issues (opw InfoatIOn but encouraged as best practi¢el You may choose to indude addibonal The Group 1$ managed by the Executive Commrttee, the irrfomiation, hthere relevan( atK membeTr of a the 'Chartty Trustee5' of the Sut Group vthi¢h is an educational charty. As charity trustees they are resFonsible for complying wth legislation applicable to charibes. Thks includes the registration, keeping proper aco)unts and making retums to the Charity Comms1on as appropriate. Policies and prCedUreS alopted for. The Committee consists of 3 independent representab've5. Chair. Treasurer and SeGretary together vitth the Gn)up S(xJut Leader, indrhidual section leader5 {rf opted to take on the reSFonsibilty) panS representsts)n and meets every 2 months. Members of the Executive Commrtlee complete 'E&sential InfomtiOn for ExecutNe Commiltee, training within the first 5 months of joining the Mmittee. Thi8 Grvup EXtive Committee exists to support the Group So)ut Leader in meeting the ponsIbIlieS of the appoinlments and is resp)nsible for. The rna1ntenan of Group propety, The raising of funds and the administrab'on of Group finance., The insurance of persons. proFerty and 4uipmenL Group public octssions.. istsng in the recwrlment of Wers and other adult SUPFM)r¢ poinb.ng any sub comrnrttee5 that may be required.. 2 LT700001 {1st February 2017)
Section B Structure. governance and rnanagement Icontinuedl Rlsk and Internal Control (Speclmen 1) The Group Executive Committee has idents.fied the major risks to they believe the Group is exposed, these have teen ¥(1 and systems have been estsblished to rn.9ate against them. The main areas of concern that have been identsfied a. Damage to the bullding. prop8rty and equipmont: The Group VrJuld request the use of buildings. propety and uipment from neight#)uring organisations such as the church, ujmmunty centre and other Scout Groups. The Group has sufficient buildings and contents insuranc in place to mibgate against pemianent Ios5. Injury to lud•rn. helpers, •upport¢Ys and members: The Group through the caprtation fees contributes to the Scout Associations nab'onal accident Insuran FLilicy. Risk AssesThnts are undertaken befo all a"V1"eS. Reduced income from fund raising: The Group is primarity reliant upon ino)me from subscripb'ons and ndraising. The group does hold a reserve to ensure the continuty of actNtb'es should there te a major reduction in in¢xrne. The Commrttee could raise the value of subscript'ons to increase the inwme to the group on an ongoing basis. either temp)rarity or pemanenty. Reducllon or1066 Ot loadorn: The group is totslty relrdnt upon volunteers to run and administer the ath"vth'es of the group. If there was a reductTron in the number of leaders lo an unacceptable level in a paTb"cular section or the group as •th0 then there woukl have to te a contraction, consolidab.on or dosure of a seth"on. In the Drst e scenano the ujmplete closure of the Group. Reduction or Ios5 of membern: The Group provides activib.es for all young peopse aged 6 to 18. If there was reduction in membership in a particular seth.on or the group as a whole then there wDuld have to be a contrath"on, cong)lidation or dosure of a section. In the Drst C2se Xena the complete closure of the Group. Rlsk and Intemal Control Ispeclmen 21 The group has in place systems of intemal o)ntruls that ate deSned to provide reasonabk assurance against menal mismanagement or k>ss: these include 2 SKJn¥tor for all payments and rMprehense insurance b) ensure that insurable risks are c¢)vered. 3 LT700001 (1st February 2017)
Section C Objectives and activities The Purpose of S¢outing Scouting ests to activety engage and support young people in their personal development, empmring them to make a positive contr"buts"on to s(¥xty. Surnmary of the objects of the ¢harrty set out in fo governing document The Valu•s of Scouling Scouts are guided by these values.. Integrlty- We act irrtegrty.. wè are hones( trust•hurthy and loyal. Re8PeCt. We have $eff-peCt and respect for others. Car8-We supportothers and tske care ofthe vffjrld in which live. Bellel- We expkjre our frdiths, beliets and attitudes. Coryoperatlon - We make a p05iti.ve drfference., we OP8rate with others and make friends. Tho Scout Method Sc4)utsng tske5 place then young people, in partnership vAth adu, wDrk tC#Jether based on the values of sut.ng and.. - enjoy what they are dng an¢J have fun - take part in acvrts indrxjrs and OLrtdoor5 leam by doing - share in spiritijal fEflection - take reswn$ibilty and make choices - undertake new afvj challenging activibes - make and INe by their Promise. Summary of the main aclivilies in relatr.on to these objects Group Seth'ons meet weekly during term time. The SectFon Leaders organise a variety of team based aCti"es. These are desgned to develop the skills and capabfo'lities of the ung people. Each terrn there are c8mps organi5ed, usuall at the weekend. wthere young people stsy for one or tsvo nvJhts with k)ts of outtloor ath"vrties. Additional detsits of the obierves and aclivths (opknnal infomiabon but enixjuraged as best ptiCe) You may choose to indude furthe statements, Whe relwanL atrt ' policy on grantmaking.. c¢nlribution made by volunteer5'. ' Foli¢y on investments. Public tenefit statement The Group meets the Charity Commission's public benefit criterta under bjth the advancement of education and the *Jvancement of utiTrnship or community development heajin 4 LT700001 (1st February 20171
Section D A¢hievements and performance Summary of the main achievements of the charity during the ye The Group retumed to normal foll0vng the COVID-19 pandemic. with section meetrngs held at the hut. and a strong rebound in Scout athitss and camps. Section E Financial Review Brief statement of the wlicy on ReseThM Pollcy The Group's policy on reserves is to hold sufficient funds to conb.nue the charrtable activiknes of the group should income and fundraising activth'es fall short. plus funds set aside towards the cost of replacing the Scfjut hul roof. Group hekl resep•es of appr0MatelY £40k against these ujnb'ngenaes at year end. Quantify and explain any designations Details of any fvnds materially in deficrt {circumstances plus steps to eliminate) Further finan¢Eal review dets"Is {opb"onal infornationl You may choose to include addthnal inform*"on, Wrte relevan( auL. • the tharity's principal Sour of funds linduding any fundraising). Income during the year totalled £62,732. Memtership subscripbons were £10,601 but this included subs for the Spnng te 2023 wknich we received after the end of th8 2022-23 finanoal year. We paid merntership fees of £4,414 to Cambridge Distn"d Scout Counal, compnsing National SLX)Ut fees plus Cambridge County fees. We claimed Gfft Aid of £3.688 for qUalIng sutscriptions received during the period 1-9-21 to 31-8-23. We fvndraised £3,529 from events including the Arbury Camival and our fireworks night parent ¢onlribution5 totalled £12.368 funding a wde range of Scout camps and activitses. We also r1Ved £32,780 in payments relth.ng to the Canada tn"p vthich took place in August 2023. induding parental contributions. Expenditure during the year totslled £60.698. We spent £9,966 on nJnning eosts for the Scout hut induding ground ren( ub"lth"es. refuse collectK)n. and Insuran for the Sut hut and a travel p)licy to Ver the Canaja trip. We 5FWt £7,193 on Scout Camps and £4.595 on other for our young Feople. all organised arKI run ty cr leaders. Canada tn"p payments lots1 £36.C61 irJ1 airfine flights and CSts in¢¥rrgJ In Can•Ja tr Ix transportab"on, camp fees. and expenses of £1,W indutknj rned fees dumj tr nada trip, and mountsineenng trainirwJ. . how expenditure ha5 $UPFrfxkna the key obfrecbves of the chanty: 5 LT7CM)00111sl FebnJary 2017)
b inve5trnent policy and objective5 Ino)me and Expenditure are relatively small and the Group ¢Jo8s not have suffio'ent funds to invest in longer-tenn investments such as stocks and share$. The Group has therefore alopted a low risk slrategy and all fijnds are held on depjsrt ai Barclays Bank. Section F Other Optional Information Plans for future Fefic*Js (details of any Signifint activiti'es planned to hleVe them) Section G Declaration The trustees declare that they have apwoved the Injstees. report at#)ve Signaknre(s) Full namels) Colin Stuart Sills John Hector Comish Position (eg Secretary, Chair) Grou Scout Leader Treasurer 6 LT70000111st February 2017)
12th Cambrldge Scout Group Receipts and Payments Account Year Start d81e Year end date For th• y•ar from 1st AprS12023 To 31$t Mar 2024 Receipts 2023124 2022123 R•co1 Donatlorb•, 1ogaclo• and lm¥ar In¢om• Mèrnber8Np8ubscripbon$ 8¥'.Vmbotship sub8criptions pgld M to S¢oulA880dal m8mb¢t¥hlp 8ub6ulpfjons ratain• Doroib Lagades ftth 10,601 4.414 6,18B 5,432 4.307 1,126 10 ¥ub tot 9,87 1.231 Gtants Scout Assouauon 0th8rgrants Sub totsl Fundr8181ng Igro*•l Group fundr8l$lng IS2 S,5S3 5,55 Sub tot41 Invostm•nt In¢•m• IM8r881 IScoulAssoc TwslAttl, &ildire SocArthl Sub total B•avar, Cub. S¢out •nd Exploror acUvltlo8 ContribubDn5 forcBmp 4nd ac11•9 èt¢. Rgfunds from mp and athSty pawnts8t& Sub t<>tal 157 35 12,368 3.19Y 15.56 11.500 500 q2,00 Oth•rlncomo Hul hlra C8n•da Trfp Cwirfbubons Sublotal 825 32.780 33,60 24,420 2442 Totsl Gross Incom• 617 412 A••otand In¥•stmont Jal••, •t¢. Total recelpts 82,73 43,23
12th Cambridge Scout Group Receipts and Payments Account Year start Y8ar ond d818 Forth• ar from 1st Aprfl 2023 To 31st Mar 2024 Payments 2023124 2022123 ants Hul ground rent Ipakl Bard8ysTruBtacwJnti walera Sevr&Se Elethrfdty and G88 Refuse cdlarl Irtsui8n¢e 3,299 375 2WJ1 1.918 2,819 612 Sub8¢Dption Servic0$ EquIpml 953 Sub ttstsi Bo•vor, wb, i¢out and 6xplor•ro¢tlvhl• Camp Costs Oiher Scout. cubsM¢ beavracMe B8dge$ Beavereyns¢s MIscan90Us 0xp8nsos Refunds paid to P8ronts D191rfU lJ•mbNoBI Canada trfp 7.1#3 S9S 18,231 8,722 428 732 S,075 100 Sub totsl 50.73 Total Gro$$ Expondlture A8•èt and InVMOnt purchasa$. •ts. Totsl poymgnts Not of r8¢elpts/(paym•nts) Cash fund8 lait ygar ond Cash funds thls yoar gnd io 4,761 45,196 473 46.9S7 45,196
12th Cambridge Scout Group Statement of assets at the end of the year 31st Mar 2024 31st Mar 2023 CB5h Current accounts Bardays GrDupgc¢ount Bar S()Jul arUrrt Bard8y5 cub a¢oyJni Trust Aeeount¥ Bar8 TNSt a¢wJ S(%&uI Trust ac¢wrt 31.44B 11.952 3,871 18,943 16,181 744 Dtsblt Card Aeeount Equal8 188 Tot41 47 Tho abovg r•¢elpts and p8ymènt8 ae¢ount ond stat•m•nt of a•sets and Il•bllltl•* W8Tg opprovod byth• Trust••s on 29 S8Ptombor 2024 and 8lgn•d on th•lr b•haW by nature Prfnt Name CtsLiol Groupscoui Leader Treasurer
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustéesl mombors of 12TH CAMBRIDGE SCOUT GROUP On accounts for the year endèd 31 March 2024 Charity no (If any) 300711 Set out on pages I report to the trustees on my examination of the accounts of the above charity {kn8 Trust.) for the year ended 311312024. Responsibilitles and basi• of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requir8ment$ of the Charities Act 2011 {'the Act.). I report in respect of my examination of th8 Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5){b) of the Act. Independent I have completed my examination. I confirm that no material matters have examln•rf8 8tatem•nt come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charilies Act- or the accounts did nol accord with the accounting records,. or the accounts did not ¢omply with the applicable requirements concerning the fom and content of accounts set out in the Charities {Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Irue and fair, view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Slgned: Date: 21 Name: Relevant profes8lonal quallflcatlon(s) or body (If any): Addre88: rrAg OHY IER Oct 2018