2023-03-31-accounts - 12th Cambridge Scout Group

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	From (start	date)	0	0	4		2		2	to end	date	3
Charity name				12TH		CAMBRIDGE SCOUT GROUP
Other names	the charity is	known	by
Registered charity number		(ifany)		3		0		0	7	1	1
HQ registration	number
Charity's principal address				40A	Gilbert			Road
				Cambrid			e
									Postcode		C	8	4	3	P	E

	Trustee Name	Office (lf any)	Office (lf any)	Dates acted lf not for whole year
	Colin Sills	Grou	Scout Leader
	John Cornish		Treasurer
3	Alison Vinnicombe		Secreta
	Sebastian Barker		Chairman
	Sam Wri ht
6	Ste hen Lon den
	Phil Garrett
10	Hu h Massam
11	Fiona Llewel n-Beard			1/4/22 to 7/10/22
12	Gill Buntin
13	Gareth Peters
15	Jamie McPherson

Description	ofthe charity's	ofthe charity's	ofthe charity's	ofthe charity's	trusts
Type ofgoverning		document					The Group's governing documents are those ofthe The
							Scout Association. They consist ofa Royal Charter, which	in
							turn gives authority to the Bye Laws ofthe Association and
							The Policy, Organisation and Rules of The Scout
							Association.
(e.g. trust	deed, constitution)
How the charity is constituted							The Group is a trust established under its rules which are
(e.g. trust,	association,		company)				common to all Scouts.
Trustee selection		methods					The Trustees are appointed in accordance with the Policy,
(e.g. appointed		by, elected			by)		Organisation and Rules ofThe Scout Association.
Additional	governance			issues (optional			information but encouraged as best practice)
You may choose		to include			additional		The Group is managed by the Group Executive Committee,
information,	where relevant,				about:		the members ofwhich are the 'Charity Trustees' ofthe Scout
							Group which is an educational charity. As charity trustees
							they are responsible for complying with legislation applicable
							to charities. This includes the registration, keeping proper
							accounts and making returns to the Charity Commission as
							appropriate.
Policies and procedures				adopted		for:	The Committee consists of3 independent representatives,
							Chair, Treasurer and Secretary together with the Group
							Scout Leader, individual section leaders (ifopted to take on
							the responsibility) and parent's representation and meets
							every 2 months.
							Members ofthe Executive Committee complete 'Essential
							Information for Executive Committee' training within the first
							5 months ofjoining the committee.
							This Group Executive Committee exists to support the Group
							Scout Leader in meeting the responsibilities ofthe
							appointments and is responsible for:
							The maintenance ofGroup property;
							The raising offunds and the administration of Group finance;
							The insurance of persons, property and equipment;
							Group public occasions;
							Assisting in the recruitment ofleaders and other adult
							support;
							Appointing any sub committees that may be required;

Risk and Internal Control (Specimen 1)
The Group Executive Committee has identified the major
risks to which they believe the Group is exposed, these	have
been reviewed and systems have been established to
mitigate against them. The main areas ofconcern that have
been identified are:
Damage to the building, property and equipment: The
Group would request the use of buildings, property and
equipment from neighbouring organisations such as the
church, community centre and other Scout Groups. The
Group has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members:	The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced Income from fund raising: The Group is primarily
reliant upon income from subscriptions and fundraising.	The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Committee could raise the value ofsubscriptions to increase
the income to the group on an ongoing basis, either
temporarily or permanently.
Reduction or loss ofleaders: The group is totally reliant
upon volunteers to run and administer the activities ofthe
group. Ifthere was a reduction in the number ofleaders	to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction,
consolidation or closure ofa section. In the worst case
scenario the complete closure ofthe Group.
Reduction or loss ofmembers: The Group provides
activities for all young people aged 6to 18.Ifthere was a
reduction in membership in a particular section or the group
as a whole then there would have to be a contraction,
consolidation or closure ofa section. In the worst case
scenario the complete closure ofthe Group.
Risk and Internal Control (Specimen 2)
The group has in place systems of internal controls that	are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for	all
payments and comprehensive insurance policies to ensure
that insurable risks are covered.

						The Purpose ofScouting
						Scouting exists to actively engage and support young					people
out in its governing			document			in their personal development, empowering positive contribution to society.		them to make a
						The Values ofScouting
						As Scouts we are guided by these values:
						integrity - We act with integrity; we are honest, trustworthy
						and loyal.
						Respect - We have self-respect and respect for others.
						Care - We support others and take care ofthe world in which
						we live.
						Belief - We explore our faiths, beliefs and		attitudes.
						Cooperation -We make a positive difference; we				co-
						operate with others and make friends.
						The Scout Method
						Scouting takes place when young people,		in partnership				with
						adults, work together based on the
						values ofScouting and:
						-enjoy what they are doing and have fun
						-take part in activities indoors and outdoors
						- learn by doing
						-share in spiritual reflection
						-take responsibility and make choices
						- undertake new and challenging activities
						-make and live by their Promise.
Summary	ofthe main activities			in	relation	Group Sections meet weekly during term time. The				Section
to these objects						Leaders organise a variety ofteam based	activities.			These
						are designed to develop the skills and capabitilities				of	the
						young people. Each term there are camps		organised,			usually
						at the weekend, where young people stay	for one		or two
						nights with lots ofoutdoor activities.
Additional	details	ofthe objectives			and activities (optional information but encouraged			as best		practice)
You may choose to include					further
statements,			where relevant,		about:
		~	policy on grantmaking;
~ contribution			made by	volunteers;
		~	policy on investments.
Public benefit statement						The Group meets the Charity Commission's		public		benefit
						criteria under both the advancement ofeducation			and		the
						advancement ofcitizenship or community	development
						headings.

Summary	Summary	ofthe main achievements	ofthe main achievements	ofthe main achievements	ofthe main achievements	of	The Group returned to normal following the COVID-19	The Group returned to normal following the COVID-19
			the charity during the year				pandemic, with section meetings held at the hut, and a strong
							rebound in Scout activities and camps.
Brief statement			ofthe charity's		policy on
reserves							Reserves Policy
							The Group's policy on reserves is to hold sufficient funds to
							continue the charitable activities ofthe group	should income
							and fundraising activities fall short, plus funds	set aside
							towards the cost of replacing the Scout hut roof.
							The Group held reserves ofapproximately R30k against
							these contingencies at year end.
Quantify	and	explain any designations
Details ofany			funds materially		in deficit
(circumstances			plus steps to eliminate)
Further financial				review details	(optional	information)
You may		choose to include			additional
information,				where relevant, about:
~ the charity's			principal sources		offunds		Income during the year totalled f43,237. Membership
(including	any		fundraising);				subscriptions were E5,432 but did not include	subs for the
							Spring term 2023 which we received after the	end ofthe
							financial year. We paid membership fees of84,306to
							Cambridge District Scout Council, comprising	National Scout
							fees plus Cambridge County fees. We did not	claim Gift Aid
							during the year, but will do so in the 2023-24 financial year. We fundraised a record f5,657 from events including the
							Chesterton Festival, our fireworks night, a ceilidh and magic
							show. Parental contributions totalled f24,463	funding a wide
							range ofScout camps and activities. We also	received
							611,500 in parental contributions towards the	cost ofthe
							Canada trip which took place in August 2023.

~ how expenditure has supported	~ how expenditure has supported	~ how expenditure has supported	~ how expenditure has supported	Expenditure during the year totalled 844,998.We spent
objectives	of	the charity;		E5,994on running costs for the Scout hut including ground
				rent, utilities, refuse collection, and insurance. Our sewerage
				costs increased significantly to repay a debt incurred due to a
				leak in our water supply pipe during the previous year. We
				spent F2,819on materials including a new water heater and
				fireworks, and F611on subscriptions including Zoom and
				Online Scout Manager. We spent f540 on fire safety, and pre
				paid R2,500to HCR Hewitsons to cover the legal costs of
				Cambridgeshire County Council to prepare a new lease for
				the Scout hut. New equipment including a pizza oven and
				Zettle card readers cost8953 We spent F24,952 on the
				many Scout Camps and activities for our young people,
				organised and run by the section leaders. We paid R4,175to
				Cambridge District Scouts towards the cost ofsending
				Scouts to the World Jamboree, and returned 8900of
~ investment		policy and objectives		The Group's Income and Expenditure is small and as a
				consequence does not have sufficient funds to invest in
				longer-term investments such as stocks and shares. The
				Group has therefore adopted a low risk strategy to the
				investment of its funds. All funds are held in cash at Barclays
				Bank and The Scout Association's Short Term Investment
				Rarviro
				"
				~ ~ ~ ~ ~ ~
Plans for	future periods (details ofany
significant	activities planned		to achieve
them)

		Signature(s)
		Full name(s)	Colin	Stuart Sills	John Hector Cornish
Position	(eg	Secretary, Chair)	Grou	Scout Leader	Treasurer
		Date

										Year start date		Year end date
									from	1stApril 2022	To	31stMar 2023
~ 4
	~
										2022/23		2021/22
Recel ts
Donations,		legacies			and	similar		income
Membership		subscriptions								5,432		8,782
Less:Membership				subscrlptions			paid on to Scout Association			4,307		4,646
Net membership				subscriptlons			retained			1,126		5,147
Donations										105		300
Legacies
GIR Aid												3,650
					Sub	total				1,231		s,aas
Grants
Scout Assodatlon
COVID-19 grants												10,887
					Sub	total						10,867
Fundralslng			(gross)
Group fundraising										5,653
					Sub	total				S,S53
Investment		Income
Interest (Scout			Assoc Trust Acct, Building SocAccts)									10
					Sub	total				36		10
Beaver, Cub,			Scout		and	Explorer		activities
Contrlbusons		for		camp	and activities etc.					11,600		10,463
Refunds from		camp and activity					payments etc.					1,239
					Sub total					12,000		11,701
Other Income
Hut hire												438
Canada Trip		Contributions								24,420
					Sub total					24,420		438
						Total Gross Income				43,238		31,814
Asset and	Investment sales, etc.
								Total receipts		43,238		31,814

									Year start date		Year end date
								from	1stApril 2022	To	31stMar 2023
									2022/23		2021/22
Pa ments
Headquarters			costs
Hut ground rent			(paid		from Barclays		Trust account)		30			30
Water and Sewerage									3,2$$		1,281
Electricity and		Gas							1,048			843
Refuse collection									375			281
Insurance									1,243		1,143
Materials									2,81$		2,661
Subscription	s								612			370
Ssrvices									3,040		3,806
Equipment												131
					Sub	total
Beaver, cub,		scout and explorer activities
Camp costs									18,231		2,617
Other scout,	cub		and		beaver	activities			8,722		2,ass
Badges and	Seaver			expenses					428			58
Miscellaneous		expenses							732		1,081
Refunds paid to			parents						295			30
District (Jamboree)									6,076
Canada trip									100
					Sub	total
					Total Gross Expenditure				44,$$$		17,017
Asset and	investment					purchases, etc.
							Total payments
				Net of		recelptsl(payments)
Cash funds		last			year end				46,$57		32,180
					Cash	funds this year end			4s,1as		48,	67

	a 4 ~
			31stMar	2023	31stMar 2022
			2
Cash
Current accounts
Barclays Group account				18,$43	32,374
Barclays Scout account				16,181	4,716
Bardays cub account				870	746
Trust	Accounts
Barclays Trust account					740
Scout	Assoctation Trust	account		8,200	8,200
Debit	Card Account
Equals					181
		Total		45,196	46,957

pte	mber 2023and signed on	their behalf by
Si	nature	Print	Name
			SlL-L	Group	Scout Leader
					Treasurer