## ## ||From (start|date)|0|1|0|4||2||2|to end|date|3|1||0|3||2||3|| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |Charity name|||||12TH||CAMBRIDGE SCOUT GROUP|||||||||||||||| |Other names|the charity is|known|by|||||||||||||||||||| |Registered
charity number||(ifany)|||3||0||0|7|1|1||||||||||| |HQ registration|number|||||||||||||||||||||| |Charity's
principal address|||||40A|Gilbert|||Road|||||||||||||| ||||||Cambrid|||e||||||||||||||| |||||||||||Postcode||C|8||4|||3||P||E| ||Trustee Name|Office (lf any)|Office (lf any)|Dates acted lf not for
whole year| |---|---|---|---|---| ||Colin Sills|Grou|Scout Leader|| ||John Cornish||Treasurer|| |3|Alison Vinnicombe||Secreta|| ||Sebastian
Barker||Chairman|| ||Sam Wri
ht|||| |6|Ste hen Lon den|||| ||Phil Garrett|||| |10|Hu
h Massam|||| |11|Fiona Llewel
n-Beard|||1/4/22 to 7/10/22| |12|Gill Buntin|||| |13|Gareth Peters|||| |15|Jamie McPherson|||| |Description|ofthe charity's|ofthe charity's|ofthe charity's|ofthe charity's|trusts|||| |---|---|---|---|---|---|---|---|---| |Type ofgoverning||document|||||The Group's governing
documents
are those ofthe The|| ||||||||Scout Association.
They consist ofa Royal Charter,
which|in| ||||||||turn gives authority
to the Bye Laws ofthe Association
and|| ||||||||The Policy, Organisation
and Rules of The Scout|| ||||||||Association.|| |(e.g. trust|deed, constitution)|||||||| |How the charity is constituted|||||||The Group is a trust established
under its rules which are|| |(e.g. trust,|association,||company)||||common to all Scouts.|| |Trustee selection||methods|||||The Trustees are appointed
in accordance
with the Policy,|| |(e.g. appointed||by, elected|||by)||Organisation
and Rules ofThe Scout Association.|| |Additional|governance|||issues (optional|||information
but encouraged
as best practice)|| |You may choose||to include|||additional||The Group is managed
by the Group Executive Committee,|| |information,|where relevant,||||about:||the members
ofwhich are the 'Charity Trustees' ofthe Scout|| ||||||||Group which is an educational
charity. As charity trustees|| ||||||||they are responsible
for complying
with legislation
applicable|| ||||||||to charities. This includes the registration,
keeping
proper|| ||||||||accounts and making
returns to the Charity Commission as|| ||||||||appropriate.|| |Policies and procedures||||adopted||for:|The Committee
consists of3 independent
representatives,|| ||||||||Chair, Treasurer and Secretary together
with the Group|| ||||||||Scout Leader, individual
section leaders (ifopted to take on|| ||||||||the responsibility)
and parent's
representation
and meets|| ||||||||every 2 months.|| ||||||||Members ofthe Executive Committee
complete
'Essential|| ||||||||Information
for Executive Committee'
training
within the first|| ||||||||5 months ofjoining the committee.|| ||||||||This Group Executive Committee
exists to support the Group|| ||||||||Scout Leader in meeting
the responsibilities
ofthe|| ||||||||appointments
and is responsible
for:|| ||||||||The maintenance
ofGroup property;|| ||||||||The raising offunds and the administration
of Group finance;|| ||||||||The insurance
of persons,
property
and equipment;|| ||||||||Group public occasions;|| ||||||||Assisting
in the recruitment
ofleaders and other adult|| ||||||||support;|| ||||||||Appointing
any sub committees
that may be required;|| |Risk and Internal
Control (Specimen 1)|| |---|---| |The Group Executive Committee
has identified the major|| |risks to which they believe the Group is exposed, these|have| |been reviewed
and systems
have been established
to|| |mitigate against them. The main areas ofconcern that have|| |been identified are:|| |Damage to the building,
property
and equipment:
The|| |Group would request the use of buildings,
property
and|| |equipment
from neighbouring
organisations
such as the|| |church,
community
centre and other Scout Groups. The|| |Group has sufficient buildings
and contents insurance
in|| |place to mitigate against permanent
loss.|| |Injury to leaders, helpers, supporters
and members:|The| |Group through
the capitation fees contributes
to the Scout|| |Associations
national accident insurance
policy. Risk|| |Assessments
are undertaken
before all activities.|| |Reduced Income from fund raising: The Group is primarily|| |reliant upon income from subscriptions
and fundraising.|The| |group does hold a reserve to ensure the continuity
of|| |activities should there be a major reduction
in income. The|| |Committee
could raise the value ofsubscriptions
to increase|| |the income to the group on an ongoing basis, either|| |temporarily
or permanently.|| |Reduction or loss ofleaders: The group is totally reliant|| |upon volunteers
to run and administer
the activities ofthe|| |group.
Ifthere was a reduction
in the number ofleaders|to an| |unacceptable
level
in a particular
section or the group as a|| |whole then there would have to be a contraction,|| |consolidation
or closure ofa section.
In the worst case|| |scenario the complete closure ofthe Group.|| |Reduction or loss ofmembers:
The Group provides|| |activities for all young people aged 6to 18.Ifthere was a|| |reduction
in membership
in a particular
section or the group|| |as a whole then there would have to be a contraction,|| |consolidation
or closure ofa section. In the worst case|| |scenario the complete closure ofthe Group.|| |Risk and Internal Control (Specimen 2)|| |The group has in place systems of internal
controls that|are| |designed
to provide reasonable
assurance
against material|| |mismanagement
or loss, these include 2 signatories
for|all| |payments
and comprehensive
insurance
policies to ensure|| |that insurable
risks are covered.|| |||||||The Purpose ofScouting||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---| |||||||Scouting exists to actively engage and support young|||||people|| |out in its governing|||document|||in their personal
development,
empowering
positive contribution
to society.||them to make a||||| |||||||The Values ofScouting||||||| |||||||As Scouts we are guided
by these values:||||||| |||||||integrity - We act with integrity;
we are honest,
trustworthy||||||| |||||||and loyal.||||||| |||||||Respect - We have self-respect and respect for others.||||||| |||||||Care - We support others and take care ofthe world
in which||||||| |||||||we live.||||||| |||||||Belief - We explore our faiths, beliefs and||attitudes.||||| |||||||Cooperation
-We make a positive difference; we||||co-||| |||||||operate with others and make friends.||||||| |||||||The Scout Method||||||| |||||||Scouting takes place when young people,||in partnership||||with| |||||||adults, work together based on the||||||| |||||||values ofScouting and:||||||| |||||||-enjoy what they are doing and have fun||||||| |||||||-take part in activities indoors and outdoors||||||| |||||||- learn by doing||||||| |||||||-share
in spiritual
reflection||||||| |||||||-take responsibility
and make choices||||||| |||||||- undertake
new and challenging
activities||||||| |||||||-make and live by their Promise.||||||| |Summary|ofthe main activities|||in|relation|Group Sections meet weekly during
term time. The||||Section||| |to these objects||||||Leaders organise a variety ofteam based|activities.|||These||| |||||||are designed
to develop the skills and capabitilities||||of|the|| |||||||young people. Each term there are camps||organised,|||usually|| |||||||at the weekend,
where young people stay|for one||or two|||| |||||||nights
with lots ofoutdoor activities.||||||| |Additional|details|ofthe objectives|||and activities (optional
information
but encouraged|||as best||practice)||| |You may choose to include|||||further|||||||| |statements,|||where relevant,||about:|||||||| |||~|policy on grantmaking;|||||||||| |~ contribution|||made by|volunteers;||||||||| |||~|policy on investments.|||||||||| |Public benefit statement||||||The Group meets the Charity Commission's||public||benefit||| |||||||criteria under both the advancement
ofeducation|||and||the|| |||||||advancement
ofcitizenship
or community|development|||||| |||||||headings.||||||| |Summary|Summary|ofthe main achievements|ofthe main achievements|ofthe main achievements|ofthe main achievements|of|The Group returned
to normal
following
the COVID-19|The Group returned
to normal
following
the COVID-19| |---|---|---|---|---|---|---|---|---| ||||the charity during the year||||pandemic,
with section meetings
held at the hut, and a strong|| ||||||||rebound
in Scout activities and camps.|| |Brief statement|||ofthe charity's||policy on|||| |reserves|||||||Reserves Policy|| ||||||||The Group's
policy on reserves
is to hold sufficient funds to|| ||||||||continue the charitable
activities ofthe group|should
income| ||||||||and fundraising
activities
fall short, plus funds|set aside| ||||||||towards the cost of replacing
the Scout hut roof.|| ||||||||The Group held reserves ofapproximately
R30k against|| ||||||||these contingencies
at year end.|| |Quantify|and|explain any designations||||||| |Details ofany|||funds materially||in deficit|||| |(circumstances|||plus steps to eliminate)|||||| |Further financial||||review details|(optional|information)||| |You may||choose to include|||additional|||| |information,||||where relevant,
about:||||| |~ the charity's|||principal sources||offunds||Income during the year totalled f43,237. Membership|| |(including|any||fundraising);||||subscriptions
were E5,432 but did not include|subs for the| ||||||||Spring term 2023 which we received after the|end ofthe| ||||||||financial year. We paid membership
fees of84,306to|| ||||||||Cambridge
District Scout Council, comprising|National Scout| ||||||||fees plus Cambridge
County fees. We did not|claim Gift Aid| ||||||||during
the year, but will do so in the 2023-24 financial year.
We fundraised
a record f5,657 from events including
the|| ||||||||Chesterton
Festival, our fireworks
night, a ceilidh and magic|| ||||||||show. Parental
contributions
totalled f24,463|funding a wide| ||||||||range ofScout camps and activities. We also|received| ||||||||611,500 in parental
contributions
towards the|cost ofthe| ||||||||Canada
trip which took place in August 2023.|| |~ how expenditure
has supported|~ how expenditure
has supported|~ how expenditure
has supported|~ how expenditure
has supported|the key|Expenditure
during the year totalled 844,998.We spent| |---|---|---|---|---|---| |objectives|of|the charity;|||E5,994on running
costs for the Scout hut including
ground| ||||||rent, utilities, refuse collection, and insurance.
Our sewerage| ||||||costs increased
significantly
to repay a debt incurred
due to a| ||||||leak in our water supply
pipe during
the previous year. We| ||||||spent F2,819on materials
including
a new water heater and| ||||||fireworks,
and F611on subscriptions
including
Zoom and| ||||||Online Scout Manager. We spent f540 on fire safety, and pre| ||||||paid R2,500to HCR Hewitsons
to cover the legal costs of| ||||||Cambridgeshire
County Council to prepare a new lease for| ||||||the Scout hut. New equipment
including
a pizza oven and| ||||||Zettle card readers cost8953 We spent F24,952 on the| ||||||many Scout Camps and activities for our young people,| ||||||organised
and run by the section leaders. We paid R4,175to| ||||||Cambridge
District Scouts towards the cost ofsending| ||||||Scouts to the World Jamboree,
and returned 8900of| |~ investment||policy and objectives|||The Group's Income and Expenditure
is small and as a| ||||||consequence
does not have sufficient funds to invest
in| ||||||longer-term
investments
such as stocks and shares. The| ||||||Group has therefore adopted a low risk strategy to the| ||||||investment
of its funds.
All funds are held
in cash at Barclays| ||||||Bank and The Scout Association's
Short Term Investment| ||||||Rarviro| ||||||"| ||||||~
~ ~
~
~
~| |Plans for|future periods (details ofany||||| |significant|activities planned||to achieve||| |them)|||||| |||Signature(s)|||| |---|---|---|---|---|---| |||Full name(s)|Colin|Stuart Sills|John Hector Cornish| |Position|(eg|Secretary,
Chair)|Grou|Scout Leader|Treasurer| |||Date|||| ## |||||||||||Year start date||Year end date| |---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||from|1stApril 2022|To|31stMar 2023| |~
4||||||||||||| ||~|||||||||||| |||||||||||2022/23||2021/22| |Recel ts||||||||||||| |Donations,||legacies|||and|similar||income||||| |Membership||subscriptions||||||||5,432||8,782| |Less:Membership||||subscrlptions|||paid on to Scout Association|||4,307||4,646| |Net membership||||subscriptlons|||retained|||1,126||5,147| |Donations||||||||||105||300| |Legacies||||||||||||| |GIR Aid||||||||||||3,650| ||||||Sub|total||||1,231||s,aas| |Grants||||||||||||| |Scout Assodatlon||||||||||||| |COVID-19 grants||||||||||||10,887| ||||||Sub|total||||||10,867| |Fundralslng|||(gross)|||||||||| |Group fundraising||||||||||5,653||| ||||||Sub|total||||S,S53||| |Investment||Income||||||||||| |Interest (Scout|||Assoc Trust Acct, Building SocAccts)|||||||||10| ||||||Sub|total||||36||10| |Beaver, Cub,|||Scout||and|Explorer||activities||||| |Contrlbusons||for||camp|and activities etc.|||||11,600||10,463| |Refunds from||camp and activity|||||payments etc.|||||1,239| ||||||Sub total|||||12,000||11,701| |Other Income||||||||||||| |Hut hire||||||||||||438| |Canada Trip||Contributions||||||||24,420||| ||||||Sub total|||||24,420||438| |||||||Total Gross Income||||43,238||31,814| |Asset and|Investment
sales, etc.|||||||||||| |||||||||Total receipts||43,238||31,814| ## ||||||||||Year start date||Year end date|| |---|---|---|---|---|---|---|---|---|---|---|---|---| |||||||||from|1stApril 2022|To|31stMar 2023|| ||||||||||2022/23||2021/22|| |Pa ments||||||||||||| |Headquarters|||costs|||||||||| |Hut ground
rent|||(paid||from Barclays||Trust account)||30|||30| |Water and Sewerage|||||||||3,2$$||1,281|| |Electricity and||Gas|||||||1,048|||843| |Refuse collection|||||||||375|||281| |Insurance|||||||||1,243||1,143|| |Materials|||||||||2,81$||2,661|| |Subscription|s||||||||612|||370| |Ssrvices|||||||||3,040||3,806|| |Equipment||||||||||||131| ||||||Sub|total||||||| |Beaver, cub,||scout and explorer activities||||||||||| |Camp costs|||||||||18,231||2,617|| |Other scout,|cub||and||beaver|activities|||8,722||2,ass|| |Badges and|Seaver|||expenses|||||428|||58| |Miscellaneous||expenses|||||||732||1,081|| |Refunds paid to|||parents||||||295|||30| |District (Jamboree)|||||||||6,076|||| |Canada
trip|||||||||100|||| ||||||Sub|total||||||| ||||||Total Gross Expenditure||||44,$$$||17,017|| |Asset and|investment|||||purchases, etc.||||||| ||||||||Total payments|||||| |||||Net of||recelptsl(payments)||||||| |Cash funds||last|||year end||||46,$57||32,180|| ||||||Cash|funds this year end|||4s,1as||48,|67| ## ||a
4
~||~|4|4|~|~|R|4|||| |---|---|---|---|---|---|---|---|---|---|---|---|---| |||||||||||31stMar|2023|31stMar 2022| |||||||||||2||| |Cash||||||||||||| |Current accounts||||||||||||| |Barclays Group account|||||||||||18,$43|32,374| |Barclays Scout account|||||||||||16,181|4,716| |Bardays cub account|||||||||||870|746| |Trust|Accounts|||||||||||| |Barclays Trust account||||||||||||740| |Scout|Assoctation
Trust|account|||||||||8,200|8,200| |Debit|Card Account|||||||||||| |Equals||||||||||||181| |||Total|||||||||45,196|46,957| |pte|mber 2023and signed on|their behalf by|||| |---|---|---|---|---|---| |Si|nature|Print|Name||| ||||SlL-L|Group|Scout Leader| ||||||Treasurer| ##