| Type of governing document |
Type of governing document |
Type of governing document |
Type of governing document |
Type of governing document |
Type of governing document |
The Group's governing documents are those ofthe The |
The Group's governing documents are those ofthe The |
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| Scout Association. They consist ofa Royal Charter, which |
in | |||||||||
| turn gives authority to the Bye Laws ofthe Association |
and | |||||||||
| The Policy, Organisation and Rules ofThe Scout |
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| Association. | ||||||||||
| (e.g. trust | deed, | constitution) | ||||||||
| How the | charity | is constituted | The Group isa trust established under its rules which are |
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| common to all Scouts. | ||||||||||
| (e.g. trust, | association, | company) | ||||||||
| Trustee selection methods | The Trustees are appointed in accordance with the Policy, |
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| (e.g. appointed | by, elected | by) | Organisation and Rules ofThe Scout Association. |
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| Additional | governance | issues (optional | information but encouraged as best practice) |
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| You may | choose to include additional | The Group is managed by the Group Executive Committee, |
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| information, | where relevant, | about: | the members ofwhich are the 'Charity Trustees' ofthe |
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| Scout Group which is an educational charity. As charity |
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| trustees they are responsible for complying with legislation |
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| applicable to charities. This includes the registration, | ||||||||||
| keeping proper accounts and making returns to the Charity |
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| Commission as appropriate. |
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| Policies and procedures adopted for: a) the induction and training oftrustees; b) trustee' consideration ofmajor risks and the systems and procedures to |
The Committee consists of3independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leader, individual section leaders (ifopted to take on the responsibility) and parent's representation and meets |
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| manage | them | every 2 months. | ||||||||
| Members ofthe Executive Committee complete 'Essenfial |
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| Information for Executive Committee' training within the |
first | |||||||||
| 5 months ofjoining the committee. | ||||||||||
| This Group Executive Committee exists to support the |
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| Group Scout Leader in meeting the responsibilities of the |
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| appointments and is responsible for: |
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| The maintenance ofGroup property; |
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| The raising offunds and the administration ofGroup |
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| finance; | ||||||||||
| The insurance ofpersons, property and equipment; |
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| Group public occasions; | ||||||||||
| Assisting in the recruitment ofleaders and other adult |
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| support; | ||||||||||
| Appointing any sub committees that may be required; |
| ~ | e | ~ ~ ~ O |
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| Risk and Internal Control (Specimen 1) |
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| The Group Executive Committee has identified the major |
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| risks to which they believe the Group is exposed, these | |||
| have been reviewed and systems have been established |
to | ||
| mitigate against them. The main areas ofconcern that have | |||
| been identified are: | |||
| Damage to the building, property and equipment: The |
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| Group would request the use ofbuildings, property and |
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| equipment from neighbouring organisations such as the |
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| church, community centre and other Scout Groups. The |
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| Group has sufficient buildings and contents insurance in |
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| place to mitigate against permanent loss. |
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| Injury to leaders, helpers, supporters and members: The |
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| Group through the capitation fees contributes to the Scout |
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| Associations national accident insurance policy. Risk |
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| Assessments are undertaken before all activities. |
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| Reduced income from fund raising: The Group is | |||
| primarily reliant upon income from subscriptions and |
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| fundraising. The group does hold a reserve to ensure the |
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| continuity ofactivities should there be a major reduction |
in | ||
| income. The Committee could raise the value of |
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| subscriptions to increase the income to the group on an |
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| ongoing basis, either temporarily or permanently. |
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| Reduction orloss ofleaders: The group is totally reliant | |||
| upon volunteers to run and administer the activities ofthe |
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| group. Ifthere was a reduction in the number ofleaders to |
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| an unacceptable level in a particular section orthe group |
as | ||
| awhole then there would have to be a contraction, | |||
| consolidation or closure ofa section. In the worst case |
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| scenario the complete closure ofthe Group. | |||
| Reduction orloss ofmembers: The Group provides | |||
| activities for all young people aged 6to 18.Ifthere was a | |||
| reduction in membership in a particular section or the group |
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| as a whole then there would have to be a contraction, | |||
| consolidation or closure ofa section. In the worst case |
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| scenario the complete closure ofthe Group. | |||
| Risk and Internal Control (Specimen 2) | |||
| The group has in place systems of internal controls that are |
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| designed to provide reasonable assurance against material |
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| mismanagement or loss, these include 2 signatories for all |
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| payments and comprehensive insurance policies to ensure |
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| that insurable risks are covered. |
| The Purpose ofScouting | |||||||
|---|---|---|---|---|---|---|---|
| Summary out in its |
ofthe objects of the governing document |
charity set | Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. |
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| The Values ofScouting | |||||||
| As Scouts we are guided by these values: |
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| Integrity - We act with integrity; we are honest, |
trustworthy | ||||||
| and loyal. | |||||||
| Respect - We have self-respect and respect for others. | |||||||
| Care - We support others and take care ofthe | world | in | |||||
| which we live. | |||||||
| Belief - We explore our faiths, beliefs and attitudes. | |||||||
| Co-operation -We make a positive difference; |
we | co- | |||||
| operate with others and make friends. | |||||||
| The Scout Ilethod | |||||||
| Scouting takes place when young people, in partnership |
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| with adults, work together based on the | |||||||
| values of Scouting and: | |||||||
| -enjoy what they are doing and have fun | |||||||
| -take part in activities indoors and outdoors | |||||||
| —learn by doing | |||||||
| -share in spiritual reflection |
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| -take responsibility and make choices |
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| -undertake new and challenging activities |
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| -make and live by their Promise. | |||||||
| Summary | ofthe main activities | in relation | Group Sections meet weekly during term time. |
The | Section | ||
| to these | objects | Leaders organise a variety ofteam based activities. | These | ||||
| are designed to develop the skills and capabitilities |
ofthe | ||||||
| young people. Each term there are camps organised, | |||||||
| usually at the weekend, where young people stay for |
one or | ||||||
| two nights with lots ofoutdoor activities. |
| You may choose to include further |
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| statements, where relevant, about: |
| ~ policy on grantmaking; |
| ~ contribution made by volunteers; |
| ~ policy on investments. |
| Summary | Summary | ofthe main achievements | ofthe main achievements | ofthe main achievements | ofthe main achievements | ofthe main achievements | of The Group returned to normal following the COVID-19 |
of The Group returned to normal following the COVID-19 |
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| the charity during | the year pandemic, with section meetings held at the hut, and a |
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| strong rebound in Scout activities and camps. |
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| Brief statement | ofthe charity's | policy on | |||||||
| reserves | Reserves Policy | ||||||||
| The Group's policy on reserves is to hold sufficient funds |
to | ||||||||
| continue the charitable activities ofthe group should income |
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| and fundraising activities fall short, plus funds set aside |
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| towards the cost of replacing the Scout hut roof. | |||||||||
| The Group held reserves ofjust under F47k against these | |||||||||
| contingencies at year end. |
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| Quantify and | explain any designations | ||||||||
| Details of | any | funds materially | in | deficit | |||||
| (circumstances | plus steps to eliminate) | ||||||||
| Further financial | review details | (optional | information) | ||||||
| You may | choose to include | additional | |||||||
| information, | where relevant, | about: | |||||||
| ~ the charity's | principal sources | offunds | Income during the year totalled F31,814.This was our first | ||||||
| (including | any | fundraising); | year ofnormal activity following the COVID-19 pandemic. |
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| Membership subscripions totalled f8,792 and we paid |
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| membership fees ofF3,645to Cambridge District Scout |
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| Council. We claimed Gift Aid ofP3,550from HMRC, and | |||||||||
| received a donation off300.We received COVID-19 grants | |||||||||
| from Cambridge City Council totalling F10,667. Parental |
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| contributions totalled D0,463 reflecting a sharp rebound |
in | ||||||||
| Scouting activities and camps following the pandemic. We |
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| received a refund ofE1,238from our electricity supplier | |||||||||
| resulting from much reduced consumption during lockdown. |
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| ~ how expenditure | has supported | the key | Expenditure during the year totalled f17,017.We spent |
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| objectives | of | the | charity; | R3,378on running costs for the Scout hut including ground |
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| rent, utilities, refuse collection, and insurance. Our water |
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| costs increased to R1,281 due toa leak in our water supply | |||||||||
| pipe. We spent E2,661 on materials to complete the hut | |||||||||
| refurbishment work, and refurbish our camping stoves. |
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| Online subscriptions decreased to F370reflecting reduced |
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| use ofZoom licenses. In September 2021 we paid P1,474 to |
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| UK Power Networks to repair accidental damage to our |
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| electricity cable. |
| Year | start date | Year end date | |||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| Forthe year from |
1st A | ril 2021 | To | 31st Nlar 2022 | |||||||
| 2021/22 | 2020I21 | ||||||||||
| Recei ts | |||||||||||
| Donations, | legacies and | similar | income | ||||||||
| Membership | subscriptions | 8,792 | 7,470 | ||||||||
| Less:Membership | subscripbons paid on to Scout Association |
4,645 | 4,586 | ||||||||
| hiet membership | subscriptions | rebtined | 5,147 | 1,884 | |||||||
| Donations | 300 | 1,880 | |||||||||
| Legacies | |||||||||||
| Gift Aid | 3,550 | ||||||||||
| Sub | total | 8,998 | 7,90 | ||||||||
| Grants | |||||||||||
| ScoutAssociation | |||||||||||
| COVID-19grants | 10,687 | 20,708 | |||||||||
| Sub | total | 10,68 | 20,708 | ||||||||
| Fundraising | (gross) | ||||||||||
| Group fundraising | 816 | ||||||||||
| Sub | total | 616 | |||||||||
| Investment | income | ||||||||||
| Interest (Scout Assoc Trust Acct, Building | SocAccis) | 10 | |||||||||
| Sub | total | ||||||||||
| Beaver, Cub, Scout | and | Explorer activities | |||||||||
| Contributions | for | camp | and activities etc. | 10,483 | 199 | ||||||
| Refunds from | camp and activity payments | etc. | 1,239 | ||||||||
| Sub | total | 11,701 | 19 | ||||||||
| Other Income | |||||||||||
| Hut hire | |||||||||||
| Jamboree refund |
2,200 | ||||||||||
| Sub | total | 2,20 | |||||||||
| Total Gross Income | 31,81 | 31,8 | |||||||||
| Asset and | investment sales, etc. |
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| Total receipts | 31,81 | 31,88 |
| Year start date | Year end date | |||||||||
|---|---|---|---|---|---|---|---|---|---|---|
| Forthe year from |
1stApril 2021 | To | 31st Wlar 2022 | |||||||
| 2021122 | 2020/21 | |||||||||
| Pa ments | ||||||||||
| Headquarters | costs | |||||||||
| Hut ground rent |
(paid | from Barclays | Trust account) | 30 | ||||||
| Water and Sewerage | 1,281 | 108 | ||||||||
| Electricity and | Gas | 1,290 | ||||||||
| Refuse collecbon | 281 | 203 | ||||||||
| Insurance | 1,143 | 1,165 | ||||||||
| Materials | 2,681 | 14,718 | ||||||||
| Subscriptions | 370 | 611 | ||||||||
| Services | 3,805 | 14,220 | ||||||||
| Equipment | 131 | 1,701 | ||||||||
| Sub | total | |||||||||
| Beaver, cub, scout and | explorer activities | |||||||||
| Camp costs | 2,517 | |||||||||
| Other scout, cub | and | beaver | activities | 2,986 | ||||||
| Badges and Beaver expenses | ||||||||||
| Miscellaneous | expenses | 1,081 | 71 | |||||||
| Refunds paid to |
parents | 30 | 3,381 | |||||||
| Sub | total | |||||||||
| Total Gross E7rpenditure | 17,01 | 37,722 | ||||||||
| Asset and investment | purchases, etc. | |||||||||
| Total payments | ||||||||||
| Net | of | recei | ptsl(paymentsj | |||||||
| Cash funds | last | year end | 32,180 | 38,198 | ||||||
| Cash | funds this year end | 48,957 | 32,180 |
| ~ | ~ | |||||
|---|---|---|---|---|---|---|
| 31st IHar f |
2022 | 31stliar 2021 | ||||
| Cash | ||||||
| Current accounts | ||||||
| Barclays Group account Barclays Scout account Barclays cub account |
32,374 4,716 |
20,073 2,819 100 |
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| Trust Accounts | ||||||
| Barclays Trust account | 760 | |||||
| Scout Associabon Trust account |
8,200 | 8,200 | ||||
| Debit Card Account | ||||||
| Equals | 181 | 208 | ||||
| Total | 46,95 | 32,160 |