2021-03-31-accounts

Description	Description	ofthe charity's	ofthe charity's	ofthe charity's	ofthe charity's	ofthe charity's	trusts
Type of governing				document					The Group's governing documents are those of the The
									Scout Association. They consist ofa Royal Charter, which in
									turn gives authority to the Bye Laws ofthe Association and
									The Policy, Organisation and Rules ofThe Scout
{e.g.trust		deed,	constitution)						Association.
How the	charity		is constituted						The Group is a trust established under its rules which are
									common to all Scouts.
(e.g. trust,		association,			company)
Trustee selection				methods					The Trustees are appointed in accordance with the Policy,
{e.g. appointed			by, elected				by)		Organisation and Rules ofThe Scout Association.
Additional		governance				issues (optional			information but encouraged as best practice)
You may	choose			to include			additional		The Group is managed by the Group Executive Committee,
information,		where relevant,					about:		the members ofwhich are the 'Charity Trustees' ofthe
									Scout Group which is an educational charity. As charity
									trustees they are responsible for complying with legislation
									applicable to charities. This includes the registration,
									keeping proper accounts and making returns to the Charity
									Commission as appropriate.
Policies and procedures adopted for: a) the induction and training oftrustees; b) trustee' consideration ofmajor risks and the systems and procedures to									The Committee consists of3independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leader, individual section leaders (ifopted totake on the responsibility) and parent's representation and meets
manage	them								every 2 months.
									Members of the Executive Committee complete 'Essential
									Information forExecutive Committee' training within the first
									5months ofjoining the committee.
									This Group Executive Committee exists to support the
									Group Scout Leader in meeting the responsibilities ofthe
									appointments and is responsible for.
									The maintenance of Group property;
									The raising offunds and the administration ofGroup
									finance;
									The insurance ofpersons, property and equipment;
									Group public occasions;
									Assisting in the recruitment ofleaders and other adult
									support;
									Appointing any sub committees that may be required;

RIsk and Internal Control (Specimen 1}
The Group Executive Committee has identified the major
risks towhich they believe the Group is exposed, these
have been reviewed and systems have been established	to
mitigate against them. The main areas ofconcern that have
been identified are:
Damage to the building, property and equipment: The
Group would request the use ofbuildings, property and
equipment from neighbouring organisations such as the
urch, community centre and other Scout Groups. The
Group has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. "
The Group through the capitation fees contributes to the
Scout Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising: The Group is
primarily reliant upon income from subscriptions and
undraising. The group does hold a reserve to ensure the
continuity ofactivities should there be a major reduction	in
income. The Committee could raise the value of
subscriptions to increase the income tothe group on an
ongoing basis, either temporarily or permanently.
Reduction orloss ofleaders: The group is totally reliant
upon volunteers to run and administer the activities ofthe
group. Ifthere was a reduction in the number ofleaders	to
an unacceptable level in a particular section orthe group	as
a whole then there would have to be a contraction,
consolidation orclosure ofa section. In the worst case
scenario the complete closure of the Group.
Reduction orloss ofmembers: The Group provides
activities for all young people aged 6to 18.Ifthere was a
reduction in membership in a particular section orthe group
as a whole then there would have to be a contraction,
consolidation or closure ofa section. In the worst case
scenario the complete closure ofthe Group.
Risk and Internal Control (Specimen 2}
The group has in place systems ofinternal controls that	are
designed to provide reasonable assurance against material
mismanagement orloss, these include 2 signatories for	all
payments and comprehensive insurance policies to ensure
that insurable risks are covered.

'8"'""l' "'"' out in its governing document	'8"'""l' "'"' out in its governing document	'8"'""l' "'"' out in its governing document	'8"'""l' "'"' out in its governing document	'	The Purpose ofScouting Scouting exists to actively engage and support young y'" people in their personal development, empowering them to make a positive contribution to society	The Purpose ofScouting Scouting exists to actively engage and support young y'" people in their personal development, empowering them to make a positive contribution to society	The Purpose ofScouting Scouting exists to actively engage and support young y'" people in their personal development, empowering them to make a positive contribution to society	The Purpose ofScouting Scouting exists to actively engage and support young y'" people in their personal development, empowering them to make a positive contribution to society	The Purpose ofScouting Scouting exists to actively engage and support young y'" people in their personal development, empowering them to make a positive contribution to society	The Purpose ofScouting Scouting exists to actively engage and support young y'" people in their personal development, empowering them to make a positive contribution to society
						The Values ofScouting
						As Scouts we are guided by these values:
						integrity - We actwith integrity; we are honest,		trustworthy
						and loyal.
						Respect - We have self-respect and respect for others.
						Care - We support others and take care ofthe		world		in
						which we live.
						Belief - We explore our faiths, beliefs and	attitudes.
						Cooperation -We make a positive difference;		we	co-
						operate with others and make friends.
						The Scout Method
						Scouting takes place when young people,	in partnership
						with adults, work together based on the
						values ofScouting and:
						-enjoy what they are doing and have fun
						-take part in activities indoors and outdoors
						-leam by doing
						-share in spiritual reflection
						-take responsibility and make choices
						-undertake new and challenging activities
						- make and live by their Promise.
Summary	ofthe	main activities		in		Group Sections meet weekly during term time.		The	Section
relation to	these	objects				Leaders organise a variety ofteam based	activities.		These
						are designed to develop the skills and capabitilities			of the
						young people. Each term there are camps	organised,
						usually at the weekend, where young people stay for				one or
						two nights with lots ofoutdoor activities.
Additional	details	ofthe objectives and activities (optional information but, encouraged					as	best	practice)
You	may choose to include further
statements,			where relevant,		about:
		~ policy on grantmaking;
~ contribution			made by volunteers;
		~	policy on investments.

		~ ~
Summary of	the main achievements			of	The Group faced the challenges ofCOVID-19, with face-to-
	the charity during the year				face meetings prohibited for much ofthe time. Volunteer
					leaders adapted their programmes to run many activities
					virtueily. This helped to maintain membership numbers	and
					provide much-needed continuity ofscouting benefits to
					nearly 100young people. These efforts provided a solid
					base for gradual return to normality, which continues.
Brief statement	ofthe chanty's policy on
reserves					Reserves Policy
					The Group's policy on reserves isto hold sufficient
					resources to continue the charitable activities ofthe group
					should income and fundraising activities fall short. The
					Group Executive Committee considers that the group
					should hold a sum equivalent to 18months running costs,
					Circa 230k.
					The Group held reserves ofjust over R32k against this
					contingency at year end.
Quantify and explain any designations
Details ofany funds materially in deficit
{circumstances	plus steps to eliminate)
Further financial		review details	(optional		information)
You may choose to include			additional
information,		where relevant, about:
~the charity's	principal sources		offunds		Income in 2020-21 totalled f31,684.
{including any	fundraising);				The COVID-19 pandemic hed a signiflicant impact on our
					sources ofincome during the year. Membership
					subscnpions totalled R7,470 down 40%from 2019-20.We
					reduced the level ofsubs charged to parents during
					Summer 2020 and Spring 2021 to reflect the fact that
					section meetings were held over 2oom rather than face-to-
					face. We paid membership subscriptions and Explorer
					funds ofK5,586to Cambridge District Scout Council. We
					received E1,880 ofdonations, and claimed Gift Aid of
					R4,140from HMRC. We received COVID-19 grants from
					Cambridge City Council totalling f20,708.We raised f616
					om an online raffle held in Dcember 2020, and received
					bank interest off57. Parental contributions for activities
					totalled just R199reflecting the switch to online section
					meetings. Due to the pandemic the hut was out ofuse for
					most ofthe year and we generated no rental income. The
					organisers ofthe Essex Jamboree (originally scheduled	for
					August 2020) refunded our deposit ofR2,200.

~ how expenditure has supported	~ how expenditure has supported	~ how expenditure has supported	the key	Expenditure during the year totalled f37,722.
objectives	ofthe charity;			We spent K2,796on running costs forthe Scout hut
				including ground rent, utilities, refuse collection, and
				insurance. Online subscriptions increased to F611and
				Included the cost ofZoom licenses for section meetings.
				With the hut out ofuse due to COVID-19, we took the
				opportunity to repair the roof, and renovate the toilets	in the
				hut to make them wheelchair accessible. Building materials
				costf14,716,equipment f1,701,and building services
				including asbestos removal was f14,220. In Apdl and	May
				2020 at the start ofthe pandemic we paid refunds totalling
				R3,361 to parents for activities cancelled due to COVID-19.
				Later in the year we spent just f317on activities including
				food and fuel for cooking, compasses and maps reflecting
				the reduced level offace-to-face Scouting.
~ investment policy and objectives				The Group's Income and Expenditure is small and as	a
				consequence does not have sufficient funds to invest	in
				longer-term investments such as stocks and shares. The
				Group has therefore adopted a low risk strategy to the
				investment ofits funds. All funds are held in cash at
				Bardays Bank and The Scout Association's Short Term
				Investment Service.
				s ~ s s
Plans for future periods (details ofany
significant	activities planned	to achieve
them)
				~ . ~
The trustees declare that they have approved the trustees' report above
	Signature(s)
	Full name(s)		Sebastian Alexander Barker John Hector Cornish
Position	(eg Secretary, Chair)		Chair Treasurer
		Date	3	1 0 1 2 2

							Year start date		Year end date
							1st April 2020	To	31st Mar 2021
							2020/21		2019/20
Receipts
Donations,	legacies		and	similar	income
Membership	subscriptions						7,470		12,450
Less:Membership		subscriptions paid on to				Scout Association	-5,586		&,050
hist membership		subscriptions		retained			1,884		8,4OO
Donations							1,880
Legacies
Gift Aid							4,140
			Sub	total			7,904
Grants
Scout Association
COVID-19grants							20,708
			Sub	total			20,708
Fundraising	(gross)
Group fundraising							616		2,577
			Sub total				616		2,577
Investment	income
Interest (Scout Assoc Trust Acct, Building						SocAccts)
			Sub	total
Beaver, Cub, Scout			and Explorer		activities
Contributions	for	camp	and activities etc.				199		15,984
Refunds from camp and actvity payments						etc.
			Sub	total					15,984
Other Income
Hut hire									1,675
Jamboree refund							2,200
			Sub	total			2,20		1,952
Canadian troop visit to Cambridge
Contribution	to cost ofactivities								3,804
			Sub	total					3,804
				Total Gross Income			31,88		32,879
Asset and	investment sales, etc.
					Total receipts		31,6S		32,879

							Year start date		Year end date
							1st April 2020	To	31st Mar 2021
							2020I21		2019I20
Payments
Headquarters		costs
Hut ground rent		(paid		from Bardays		Trust account)
Water and Sewerage							106		169
Electricity and	Gas						1,290		1,568
Refuse collection									246
Insurance							1,165		1,109
Materials							14,716
Subscriptions							611		303
Services							14,220
Equipment							1,701		2,083
				Sub	total		34,04		6,948
Beaver, cub, scout attd explorer activities
Camp costs									19,176
Other scout, cub		and		beaver activities					4,535
Badges and Beaver			expenses
Miscellaneous	expenses						71		748
Refunds paid to		parents					3,381
				Sub	total		3,678		26,290
				Total Gross Expenditure			37,722		32,236
Asset and investment					purchases, etc.
						Total payments	37,722		32,238
			Net of		receiptsl(payments)		A,D38
Cash funds	last			year end					37,555
				Cash	funds this year end		32,16D		38,198

~	e	~ a	0
				31stIIar 2021	31stliar 2020
Cash
Current accounts
Bardays Group account				20,073	13,747
Bardays Scout account				2,819	3,019
Bardays cub account				100	6,054
Trust Accounts
Bardays Trust account				780	742
Scout Association Trust	account			8,200	8,200
Savings Accounts
Cambridge Building Society Business Bond					5,176
Cambridge Building Society Easy Access					1,023
Debit Card Account
Equals				208	237
	Total			32,180	38,198