## |Description|Description|ofthe charity's|ofthe charity's|ofthe charity's|ofthe charity's|ofthe charity's|trusts||| |---|---|---|---|---|---|---|---|---|---| |Type of governing||||document|||||The Group's
governing
documents
are those of the The| ||||||||||Scout Association. They consist ofa Royal Charter, which in| ||||||||||turn gives authority
to the Bye Laws ofthe Association
and| ||||||||||The Policy, Organisation
and Rules ofThe Scout| |{e.g.trust||deed,|constitution)||||||Association.| |How the|charity||is constituted||||||The Group is a trust established
under its rules which are| ||||||||||common to all Scouts.| |(e.g. trust,||association,|||company)||||| |Trustee selection||||methods|||||The Trustees are appointed
in accordance
with the Policy,| |{e.g. appointed|||by, elected||||by)||Organisation
and Rules ofThe Scout Association.| |Additional||governance||||issues (optional|||information
but encouraged
as best practice)| |You may|choose|||to include|||additional||The Group is managed
by the Group Executive Committee,| |information,||where relevant,|||||about:||the members
ofwhich are the 'Charity Trustees'
ofthe| ||||||||||Scout Group which is an educational
charity. As charity| ||||||||||trustees they are responsible
for complying
with legislation| ||||||||||applicable to charities. This includes the registration,| ||||||||||keeping proper accounts and making
returns to the Charity| ||||||||||Commission as appropriate.| |Policies and procedures
adopted for:
a) the induction
and training
oftrustees;
b) trustee'
consideration
ofmajor risks
and the systems
and procedures
to|||||||||The Committee
consists of3independent
representatives,
Chair, Treasurer
and Secretary together with the Group
Scout Leader, individual
section leaders (ifopted totake on
the responsibility)
and parent's
representation
and meets| |manage|them||||||||every 2 months.| ||||||||||Members of the Executive Committee
complete
'Essential| ||||||||||Information
forExecutive Committee'
training
within the first| ||||||||||5months ofjoining the committee.| ||||||||||This Group Executive Committee
exists to support the| ||||||||||Group Scout Leader in meeting the responsibilities
ofthe| ||||||||||appointments
and is responsible
for.| ||||||||||The maintenance
of Group property;| ||||||||||The raising offunds and the administration
ofGroup| ||||||||||finance;| ||||||||||The insurance
ofpersons,
property
and equipment;| ||||||||||Group public occasions;| ||||||||||Assisting
in the recruitment
ofleaders and other adult| ||||||||||support;| ||||||||||Appointing
any sub committees
that may be required;| |RIsk and Internal Control (Specimen 1}|| |---|---| |The Group Executive Committee
has identified
the major|| |risks towhich they believe the Group is exposed, these|| |have been reviewed
and systems have been established|to| |mitigate against them. The main areas ofconcern that have|| |been identified
are:|| |Damage to the building,
property and equipment:
The|| |Group would request the use ofbuildings,
property
and|| |equipment
from neighbouring
organisations
such as the|| |urch, community
centre and other Scout Groups. The|| |Group has sufficient buildings
and contents insurance
in|| |place to mitigate against permanent
loss.|| |Injury to leaders, helpers, supporters
and members. "|| |The Group through
the capitation fees contributes
to the|| |Scout Associations
national accident insurance
policy. Risk|| |Assessments
are undertaken
before all activities.|| |Reduced income from fund raising: The Group is|| |primarily
reliant upon income from subscriptions
and|| |undraising.
The group does hold a reserve to ensure the|| |continuity
ofactivities
should there be a major reduction|in| |income. The Committee
could raise the value of|| |subscriptions
to increase the income tothe group on an|| |ongoing basis, either temporarily
or permanently.|| |Reduction orloss ofleaders: The group is totally reliant|| |upon volunteers
to run and administer
the activities ofthe|| |group. Ifthere was a reduction
in the number ofleaders|to| |an unacceptable
level in a particular
section orthe group|as| |a whole then there would have to be a contraction,|| |consolidation
orclosure ofa section. In the worst case|| |scenario the complete closure of the Group.|| |Reduction
orloss ofmembers: The Group provides|| |activities for all young people aged 6to 18.Ifthere was a|| |reduction
in membership
in a particular
section orthe group|| |as a whole then there would have to be a contraction,|| |consolidation
or closure ofa section. In the worst case|| |scenario the complete closure ofthe Group.|| |Risk and Internal Control (Specimen 2}|| |The group has in place systems ofinternal
controls that|are| |designed to provide reasonable
assurance
against material|| |mismanagement
orloss, these include 2 signatories
for|all| |payments
and comprehensive
insurance
policies to ensure|| |that insurable
risks are covered.|| |'8"'""l' "'"'
out in its governing
document|'8"'""l' "'"'
out in its governing
document|'8"'""l' "'"'
out in its governing
document|'8"'""l' "'"'
out in its governing
document|'|The Purpose ofScouting
Scouting exists to actively engage and support
young
y'" people in their personal
development,
empowering
them to
make a positive contribution
to society|The Purpose ofScouting
Scouting exists to actively engage and support
young
y'" people in their personal
development,
empowering
them to
make a positive contribution
to society|The Purpose ofScouting
Scouting exists to actively engage and support
young
y'" people in their personal
development,
empowering
them to
make a positive contribution
to society|The Purpose ofScouting
Scouting exists to actively engage and support
young
y'" people in their personal
development,
empowering
them to
make a positive contribution
to society|The Purpose ofScouting
Scouting exists to actively engage and support
young
y'" people in their personal
development,
empowering
them to
make a positive contribution
to society|The Purpose ofScouting
Scouting exists to actively engage and support
young
y'" people in their personal
development,
empowering
them to
make a positive contribution
to society| |---|---|---|---|---|---|---|---|---|---|---| |||||||The Values ofScouting||||| |||||||As Scouts we are guided
by these values:||||| |||||||integrity - We actwith integrity; we are honest,||trustworthy||| |||||||and loyal.||||| |||||||Respect - We have self-respect and respect for others.||||| |||||||Care - We support others and take care ofthe||world||in| |||||||which we live.||||| |||||||Belief - We explore our faiths, beliefs and|attitudes.|||| |||||||Cooperation
-We make a positive difference;||we|co-|| |||||||operate with others and make friends.||||| |||||||The Scout Method||||| |||||||Scouting takes place when young people,|in partnership|||| |||||||with adults, work together based on the||||| |||||||values ofScouting and:||||| |||||||-enjoy what they are doing and have fun||||| |||||||-take part in activities indoors and outdoors||||| |||||||-leam by doing||||| |||||||-share in spiritual
reflection||||| |||||||-take responsibility
and make choices||||| |||||||-undertake
new and challenging
activities||||| |||||||- make and live by their Promise.||||| |Summary|ofthe|main activities||in||Group Sections meet weekly during
term time.||The|Section|| |relation to|these|objects||||Leaders organise a variety ofteam based|activities.||These|| |||||||are designed
to develop the skills and capabitilities|||of the|| |||||||young people. Each term there are camps|organised,|||| |||||||usually at the weekend,
where young people stay for||||one or| |||||||two nights with lots ofoutdoor activities.||||| |Additional|details|ofthe objectives and activities (optional
information
but, encouraged|||||as|best|practice)|| |You|may choose to include further|||||||||| |statements,|||where relevant,||about:|||||| |||~ policy on grantmaking;||||||||| |~ contribution|||made by volunteers;|||||||| |||~|policy on investments.|||||||| |||~
~||||| |---|---|---|---|---|---|---| |Summary
of|the main achievements|||of|The Group faced the challenges
ofCOVID-19, with face-to-|| ||the charity during the year||||face meetings
prohibited
for much ofthe time. Volunteer|| ||||||leaders adapted
their programmes
to run many activities|| ||||||virtueily. This helped to maintain
membership
numbers|and| ||||||provide much-needed
continuity
ofscouting benefits to|| ||||||nearly 100young people. These efforts provided a solid|| ||||||base for gradual
return to normality,
which continues.|| |Brief statement|ofthe chanty's
policy on|||||| |reserves|||||Reserves Policy|| ||||||The Group's policy on reserves isto hold sufficient|| ||||||resources to continue the charitable
activities ofthe group|| ||||||should income and fundraising
activities fall short. The|| ||||||Group Executive Committee
considers that the group|| ||||||should
hold a sum equivalent
to 18months
running
costs,|| ||||||Circa 230k.|| ||||||The Group held reserves ofjust over R32k against this|| ||||||contingency
at year end.|| |Quantify
and explain any designations||||||| |Details ofany funds materially
in deficit||||||| |{circumstances|plus steps to eliminate)|||||| |Further financial||review details|(optional||information)|| |You may choose to include|||additional|||| |information,||where relevant,
about:||||| |~the charity's|principal sources||offunds||Income in 2020-21 totalled f31,684.|| |{including any|fundraising);||||The COVID-19 pandemic hed a signiflicant impact on our|| ||||||sources ofincome during the year. Membership|| ||||||subscnpions
totalled R7,470 down 40%from 2019-20.We|| ||||||reduced the level ofsubs charged to parents
during|| ||||||Summer 2020 and Spring 2021 to reflect the fact that|| ||||||section meetings were held over 2oom rather than face-to-|| ||||||face. We paid membership
subscriptions
and Explorer|| ||||||funds ofK5,586to Cambridge
District Scout Council. We|| ||||||received E1,880 ofdonations,
and claimed Gift Aid of|| ||||||R4,140from HMRC. We received COVID-19 grants from|| ||||||Cambridge
City Council totalling f20,708.We raised f616|| ||||||om an online raffle held in Dcember 2020, and received|| ||||||bank interest off57. Parental
contributions
for activities|| ||||||totalled just R199reflecting the switch to online section|| ||||||meetings.
Due to the pandemic the hut was out ofuse for|| ||||||most ofthe year and we generated
no rental income. The|| ||||||organisers
ofthe Essex Jamboree
(originally scheduled|for| ||||||August 2020) refunded
our deposit ofR2,200.|| |~ how expenditure
has supported|~ how expenditure
has supported|~ how expenditure
has supported|the key|Expenditure
during the year totalled f37,722.|| |---|---|---|---|---|---| |objectives|ofthe charity;|||We spent K2,796on running
costs forthe Scout hut|| |||||including
ground
rent, utilities, refuse collection, and|| |||||insurance.
Online subscriptions
increased to F611and|| |||||Included the cost ofZoom licenses for section meetings.|| |||||With the hut out ofuse due to COVID-19, we took the|| |||||opportunity
to repair the roof, and renovate the toilets|in the| |||||hut to make them wheelchair
accessible. Building materials|| |||||costf14,716,equipment f1,701,and building services|| |||||including
asbestos removal was f14,220. In Apdl and|May| |||||2020 at the start ofthe pandemic we paid refunds
totalling|| |||||R3,361 to parents for activities cancelled due to COVID-19.|| |||||Later in the year we spent just f317on activities
including|| |||||food and fuel for cooking, compasses
and maps reflecting|| |||||the reduced level offace-to-face Scouting.|| |~ investment
policy and objectives||||The Group's Income and Expenditure
is small and as|a| |||||consequence
does not have sufficient funds to invest|in| |||||longer-term
investments
such as stocks and shares. The|| |||||Group has therefore adopted a low risk strategy to the|| |||||investment
ofits funds.
All funds are held
in cash at|| |||||Bardays Bank and The Scout Association's
Short Term|| |||||Investment
Service.|| |||||s
~ s
s|| |Plans for future periods (details ofany|||||| |significant|activities planned|to achieve|||| |them)|||||| |||||~ .
~|| |The trustees declare that they have approved
the trustees'
report above|||||| ||Signature(s)||||| ||Full name(s)||Sebastian Alexander Barker
John Hector Cornish||| |Position|(eg Secretary, Chair)||Chair
Treasurer||| |||Date|3|1
0
1
2
2|| ## ||||||||Year start date||Year end date| |---|---|---|---|---|---|---|---|---|---| ||||||||1st April 2020|To|31st Mar 2021| ||||||||2020/21||2019/20| |Receipts|||||||||| |Donations,|legacies||and|similar|income||||| |Membership|subscriptions||||||7,470||12,450| |Less:Membership||subscriptions
paid on to||||Scout Association|-5,586||&,050| |hist membership||subscriptions||retained|||1,884||8,4OO| |Donations|||||||1,880||| |Legacies|||||||||| |Gift Aid|||||||4,140||| ||||Sub|total|||7,904||| |Grants|||||||||| |Scout Association|||||||||| |COVID-19grants|||||||20,708||| ||||Sub|total|||20,708||| |Fundraising|(gross)||||||||| |Group fundraising|||||||616||2,577| ||||Sub total||||616||2,577| |Investment|income||||||||| |Interest (Scout Assoc Trust Acct, Building||||||SocAccts)|||| ||||Sub|total|||||| |Beaver, Cub, Scout|||and Explorer||activities||||| |Contributions|for|camp|and activities etc.||||199||15,984| |Refunds
from camp and actvity payments||||||etc.|||| ||||Sub|total|||||15,984| |Other Income|||||||||| |Hut hire|||||||||1,675| |Jamboree
refund|||||||2,200||| ||||Sub|total|||2,20||1,952| |Canadian troop visit to Cambridge|||||||||| |Contribution|to cost ofactivities||||||||3,804| ||||Sub|total|||||3,804| |||||Total Gross Income|||31,88||32,879| |Asset and|investment
sales, etc.||||||||| ||||||Total receipts||31,6S||32,879| ## ||||||||Year start date||Year end date| |---|---|---|---|---|---|---|---|---|---| ||||||||1st April 2020|To|31st Mar 2021| ||||||||2020I21||2019I20| |Payments|||||||||| |Headquarters||costs|||||||| |Hut ground
rent||(paid||from Bardays||Trust account)|||| |Water and Sewerage|||||||106||169| |Electricity and|Gas||||||1,290||1,568| |Refuse collection|||||||||246| |Insurance|||||||1,165||1,109| |Materials|||||||14,716||| |Subscriptions|||||||611||303| |Services|||||||14,220||| |Equipment|||||||1,701||2,083| |||||Sub|total||34,04||6,948| |Beaver, cub, scout attd explorer activities|||||||||| |Camp costs|||||||||19,176| |Other scout, cub||and||beaver activities|||||4,535| |Badges and Beaver|||expenses||||||| |Miscellaneous|expenses||||||71||748| |Refunds
paid to||parents|||||3,381||| |||||Sub|total||3,678||26,290| |||||Total Gross Expenditure|||37,722||32,236| |Asset and investment|||||purchases, etc.||||| |||||||Total payments|37,722||32,238| ||||Net of||receiptsl(payments)||A,D38||| |Cash funds|last|||year end|||||37,555| |||||Cash|funds this year end||32,16D||38,198| ## |~|e|~ a|0||| |---|---|---|---|---|---| |||||31stIIar 2021|31stliar 2020| |Cash|||||| |Current accounts|||||| |Bardays Group account||||20,073|13,747| |Bardays Scout account||||2,819|3,019| |Bardays cub account||||100|6,054| |Trust Accounts|||||| |Bardays Trust account||||780|742| |Scout Association
Trust|account|||8,200|8,200| |Savings Accounts|||||| |Cambridge
Building Society Business Bond|||||5,176| |Cambridge
Building Society Easy Access|||||1,023| |Debit Card Account|||||| |Equals||||208|237| ||Total|||32,180|38,198|