Trustees Annual Report
For the year 01/04/2024 to 31/3/2025
Section A Reference and administration details
Charity name: 1[st] Bourne End Scout Group
Registered charity number: 300703
Charity’s principal address: Bourne End Scout Hut
Furlong Road Bourne End Buckinghamshire SL8 5AE
Names of charity trustees who manage the charity:
| 1 2 3 4 5 6 7 8 9 0 1 2 |
Trustee name | Office held (if any) | Dates acted (if not for wholeyear) |
|---|---|---|---|
| Samantha Samuel | GroupScout Leader | ||
| John Samuel | Chairman | ||
| Secretary | |||
| JennyBenning | Membershipsecretary | ||
| Scott Lloyd | Treasurer | ||
| Rachel Robinson | GroupAdministrator | ||
| Martin Pidgley | Maintenance | Resigned : 14/07/2025 | |
| Leah Bolton | Started : 17/09/2025 | ||
- 10 11 12
Section B Structure, governance and management
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Type of governing document: The Group's governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
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How the charity is constituted: The Group is a trust established under its rules which are common to all Scouts.
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Trustee selection methods: The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
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Additional governance issues: The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leader, parent’s representation and meets 4 times a year.
This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for:
The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any subcommittees that may be required; Appointing Group Administrators and Advisors other than those who are elected.
Risk and internal control: The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered.
Section C Objectives and activities
The objectives of the group are as a unit of the Scout Association. The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership.
During the year we have five sections meeting on a weekly basis during term time: Quebec (Beavers), Jubilee and Jungle (Cubs) and Victory and Endeavour (Scouts) and Vulcan (Explorers). Yukon Beavers is due to be re-opened in January 2026.
Across all the sections, activities were chosen with discussions with the young people and organised by leaders to enable children to earn specific activity badges as well as to meet the criteria for the challenge badges. We are supported by parent volunteers.
Public benefit statement: The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
Section D Achievements and performance
The Group continues its commitment to fundraising to cover the shortfall between costs and money from subscriptions.
The Group now has over 90% of all young people moving up through the sections gaining their Chief Scout Awards, we have exciting and adventurous programmes running, and growth within the Group. Most are going on to join Explorers and achieve the higher award badges.
As a group we have around 40 adult volunteers made up of Leaders, Executive Members and Occasional Helpers
Financial Review
Section E
Reserves Policy: The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to £6,500 to ensure that there will be enough money to cover any emergency repairs and replacements e.g. to the heating in the Scout Hut.
The Group held reserves of £23,456 at the yearend. However, this includes the Capitation cost of £7,659 which was paid 11[th] April 2025.
Investment policy: The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash at a high street bank.
Section F Other optional information
The Group remains committed to increase adult volunteers annually, to ensure the future of the Group. Whilst also maintaining the high level of training our Leaders receive.
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
| on behalf of the charity’s trustees Signature(s) Full name(s) Scott Lloyd Position Treasurer Date 2 6 1 1 |
on behalf of the charity’s trustees Signature(s) Full name(s) Scott Lloyd Position Treasurer Date 2 6 1 1 |
on behalf of the charity’s trustees Signature(s) Full name(s) Scott Lloyd Position Treasurer Date 2 6 1 1 |
on behalf of the charity’s trustees Signature(s) Full name(s) Scott Lloyd Position Treasurer Date 2 6 1 1 |
on behalf of the charity’s trustees Signature(s) Full name(s) Scott Lloyd Position Treasurer Date 2 6 1 1 |
|||
|---|---|---|---|---|---|---|---|
| Scott Lloyd | Samantha Samuel | ||||||
| Treasurer | Trustee (Group Scout Leader) | ||||||
| 5 | |||||||
| 2 | 6 | 1 | 1 | 2 | 5 |
Signed on behalf of the charity’s trustees
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to tho trustw81 members of 11t Bourne End Scout Group On accounts for th• year ended 31 Marth 2025 Charity no (if any) 300703 Sat out on pages 1-6 I report to the trustees on my examination of the accounts of the above thanty nhe Trust.) for the year ended 3110312025. R•8ponIbllltl and ba81$ of rgport As the chanty's trustees. you are responsible far the preparallon of the arxounts in acc(xdance with the requirements of the Charities Act 2011 {Yhe Act"). I report In respect of my examination of the Trust's accounts carried out under Gection 145 ofthe 2011 Act and In carrying out my exarnination, I have followed all the applicable Direction8 given ty the Charlty CommlJ$lon under section 145(51(b) of the ACL Ind•p•nd•nt I have completed my axamination. I confirm thgt no mglerial mattérs have •xamln•rf• •tat•m•nt come to my attention in connedion wrth the examination (other than that disclosed below") vthich gives me c8U8e to beligva that in, any material respect: the accounting record8 were not kept in accordance wlth section 130 of the Charrties Act., or the accounts did not accord with the accounting records,. or the account8 did not comply with the applicable requirern8nt¥ concerning ihe fom) and content of accounts set out in the Charities {Accounts arKJ Reports) Regulations 2008 other than any rgquirement that the accounts give a Irue and fairf view which is not a matter considered as part of an independent examination. I have rKJ concerns arKI have come across no other matters in connection with the examination to which attention should te drawn in this report in order lo enable a proper understanding of the accounts to be reached. ' Please delete the *Drds in the brackets rfthey do not 8ppIy. Slgnad: Date: lo Name: David Ilthiling Relevant prof••8ional quallficatlon(s) or body (If any): ICAEW Chartered Accountants Addr•88: 3 Walnut Grove. Woobum Gra&n, Bucks HP10 OAL IER Oct 2018
Re st•red Charf Number 3¢MJ70 ar ended 31st March 1025 Assets & Lia Slitie5 Cash ba51$ 2024 Ftyed Assets ranglble Assets Non-current Assets 3.740 176 3,740 176 3,916 3.916 8ank Current Accour*t Oeposlt Account STIS Account Cash In Hand 10,459 11.743 5.419 24,738 1.254 23.456 30.IS7 27,372 34,073 Ch Openin8 Balance Surplus / DefKIt 34,073 16,7011 31,324 2,749 C105ing Balance 27,372 34,073 The accounts have been prepared by Samaniha Samuel IGSLI & Scott Uoyd ITrea5urerl for 1st BDurne End Scout Group. The accounts have been approved by the trustees and slgned on beharf of the trustees bv SiAnEd '°r //, / John Samuel roved b Inde ndent Emaminer 518ned Date lo oi Name and QUalifitIOnS {CACW.
15 Re 8ourne End Sc Stered Charl t4umber 3007 ren 1st March 2025 Income and Ex ndlture Ac(ounts Cash ba 2025 Unrestrlcted R•strict*d 2014 Unrestrlctsd Rèstrlct•d Fu SubscrSptions Glft Ald Interest Srants ini Bus Hlre Donations Hall Hlre Other Fundraising Camp Fees Holland Camp Other income Clothin& Sales Total Incom• 14,178 14,178 2.644 175 14,364 2.961 195 3,46S 14,364 2,961 195 3,465 300 787 175 665 2,159 135 6,194 6,401 S.260 665 2,159 135 6.194 6,401 S.260 787 6.554 5,175 4,820 5,554 5,175 4,820 194 38,CA)S 194 38.fy)5 188 38,809 188 38,809 Ex nditure Capitation HQ Expenses QM Stores Equipment Replacement Group Expenses Sectlon Costs Camps Holland Camp Other Actrvities Insurance Clothlng costs Fundralsing Costs Mlni Bus Expenses JamboTEe Contrlbutlons Payment Proces5inB Fees 7.383 8,003 820 so 1.772 1.809 7.565 lQ,21XI 585 1.722 296 1,999 2,421 7,383 8.003 820 8.580 8,879 4,306 185 2,147 450 4,707 8,580 8,879 4,306 185 2,147 450 4.707 1.772 1,809 7,565 10.2th) 585 1.722 296 1.999 2.421 509 1.558 210 2,367 1.218 509 1.558 210 2,367 1,218 890 54 36.060 81 44,706 81 44,706 54 36,C60 Sur lus D•fi£lt {6.7011 16,701) 2,749 2,749
1st urne End kout Grou Re dcha Number 3007 Year ended 3tst March Z025 Noies to the Accounts F ndralsl Detall Net nco Bag2School Family BBQ May 2024 Fun Nght 2024 ParkFest 2024 quiz Night 2024 Shootin8 Course5 Talent Show 2024 Talent Show 2025 Other 244 581 1,089 230 1,350 375 244 -54 864 -635 -225 204 835 375 -515 -326 .272 480 I,oio 237 1,282 237 6.194 -1,999 Clean5nB Electricttv 824 1,092 662 929 2.559 457 461 989 30 8,003 637 885 Rent & Rates Scout Hut Repair & Maintenance Security System Telephone & Broadband Waste Collertion Water 911 4,027 353 495 805 766 8,879