**Trustees Annual Report**
## **For the year 01/04/2024 to 31/3/2025**
## **Section A Reference and administration details**
**Charity name:** 1[st] Bourne End Scout Group
**Registered charity number:** 300703
**Charity’s principal address:** Bourne End Scout Hut
Furlong Road Bourne End Buckinghamshire SL8 5AE
## **Names of charity trustees who manage the charity:**
|1
2
3
4
5
6
7
8
9
0
1
2|Trustee name|Office held (if any)|Dates acted
(if not for wholeyear)|
|---|---|---|---|
||Samantha Samuel|GroupScout Leader||
||John Samuel|Chairman||
|||Secretary||
||JennyBenning|Membershipsecretary||
||Scott Lloyd|Treasurer||
||Rachel Robinson|GroupAdministrator||
||Martin Pidgley|Maintenance|Resigned : 14/07/2025|
||Leah Bolton||Started : 17/09/2025|
|||||
|||||
|||||
|||||
- 10 11 12
## **Section B Structure, governance and management**
- **Type of governing document:** The Group's governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
- **How the charity is constituted:** The Group is a trust established under its rules which are common to all Scouts.
- **Trustee selection methods:** The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
- **Additional governance issues:** The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leader, parent’s representation and meets 4 times a year.
This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for:
The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any subcommittees that may be required; Appointing Group Administrators and Advisors other than those who are elected.
**Risk and internal control:** The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered.
## **Section C Objectives and activities**
The objectives of the group are as a unit of the Scout Association. The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership.
During the year we have five sections meeting on a weekly basis during term time: Quebec (Beavers), Jubilee and Jungle (Cubs) and Victory and Endeavour (Scouts) and Vulcan (Explorers). Yukon Beavers is due to be re-opened in January 2026.
Across all the sections, activities were chosen with discussions with the young people and organised by leaders to enable children to earn specific activity badges as well as to meet the criteria for the challenge badges. We are supported by parent volunteers.
**Public benefit statement:** The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
## **Section D Achievements and performance**
The Group continues its commitment to fundraising to cover the shortfall between costs and money from subscriptions.
The Group now has over 90% of all young people moving up through the sections gaining their Chief Scout Awards, we have exciting and adventurous programmes running, and growth within the Group. Most are going on to join Explorers and achieve the higher award badges.
As a group we have around 40 adult volunteers made up of Leaders, Executive Members and Occasional Helpers
**Financial Review**
## **Section E**
**Reserves Policy:** The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to £6,500 to ensure that there will be enough money to cover any emergency repairs and replacements e.g. to the heating in the Scout Hut.
The Group held reserves of £23,456 at the yearend. However, this includes the Capitation cost of £7,659 which was paid 11[th] April 2025.
**Investment policy:** The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash at a high street bank.
## **Section F Other optional information**
The Group remains committed to increase adult volunteers annually, to ensure the future of the Group. Whilst also maintaining the high level of training our Leaders receive.
## **Section G Declaration**
The trustees declare that they have approved the trustees’ report above.
|on behalf of the charity’s trustees
Signature(s)
Full name(s)
Scott Lloyd
Position
Treasurer
Date
2
6
1
1|on behalf of the charity’s trustees
Signature(s)
Full name(s)
Scott Lloyd
Position
Treasurer
Date
2
6
1
1|on behalf of the charity’s trustees
Signature(s)
Full name(s)
Scott Lloyd
Position
Treasurer
Date
2
6
1
1|on behalf of the charity’s trustees
Signature(s)
Full name(s)
Scott Lloyd
Position
Treasurer
Date
2
6
1
1|on behalf of the charity’s trustees
Signature(s)
Full name(s)
Scott Lloyd
Position
Treasurer
Date
2
6
1
1||||
|---|---|---|---|---|---|---|---|
|||||||||
|||||||||
||Scott Lloyd||||||Samantha Samuel|
|||||||||
||Treasurer||||||Trustee (Group Scout Leader)|
|||||||5||
||2|6|1|1|2|5||
Signed on behalf of the charity’s trustees
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs report on the
accounts
Section A
Independent Examiner's Report
Report to tho trustw81
members of
11t Bourne End Scout Group
On accounts for th• year
ended
31* Marth 2025
Charity no
(if any)
300703
Sat out on pages
1-6
I report to the trustees on my examination of the accounts of the above
thanty nhe Trust.) for the year ended 3110312025.
R•8pon*Ibllltl and
ba81$ of rgport
As the chanty's trustees. you are responsible far the preparallon of the
arxounts in acc(xdance with the requirements of the Charities Act 2011
{Yhe Act").
I report In respect of my examination of the Trust's accounts carried out
under Gection 145 ofthe 2011 Act and In carrying out my exarnination, I
have followed all the applicable Direction8 given ty the Charlty CommlJ$lon
under section 145(51(b) of the ACL
Ind•p•nd•nt I have completed my axamination. I confirm thgt no mglerial mattérs have
•xamln•rf• •tat•m•nt come to my attention in connedion wrth the examination (other than that
disclosed below") vthich gives me c8U8e to beligva that in, any material
respect:
the accounting record8 were not kept in accordance wlth section 130
of the Charrties Act., or
the accounts did not accord with the accounting records,. or
the account8 did not comply with the applicable requirern8nt¥
concerning ihe fom) and content of accounts set out in the Charities
{Accounts arKJ Reports) Regulations 2008 other than any rgquirement
that the accounts give a Irue and fairf view which is not a matter
considered as part of an independent examination.
I have rKJ concerns arKI have come across no other matters in connection
with the examination to which attention should te drawn in this report in
order lo enable a proper understanding of the accounts to be reached.
' Please delete the *Drds in the brackets rfthey do not 8ppIy.
Slgnad:
Date:
lo
Name:
David Ilthiling
Relevant prof••8ional
quallficatlon(s) or body
(If any):
ICAEW Chartered Accountants
Addr•88:
3 Walnut Grove. Woobum Gra&n, Bucks HP10 OAL
IER
Oct 2018
Re
st•red Charf
Number 3¢MJ70
ar ended 31st March 1025
Assets & Lia
Slitie5
Cash ba51$
2024
Ftyed Assets
ranglble Assets
Non-current Assets
3.740
176
3,740
176
3,916
3.916
8ank Current Accour*t
Oeposlt Account
STIS Account
Cash In Hand
10,459
11.743
5.419
24,738
1.254
23.456
30.IS7
27,372
34,073
Ch
Openin8 Balance
Surplus / DefKIt
34,073
16,7011
31,324
2,749
C105ing Balance
27,372
34,073
The accounts have been prepared by Samaniha Samuel IGSLI & Scott Uoyd
ITrea5urerl for 1st BDurne End Scout Group.
The accounts have been approved by the trustees and slgned on beharf of the trustees bv
SiAnEd
'°r //, /
John Samuel
roved b Inde
ndent Emaminer
518ned
Date
lo
oi
Name and QUalifitIOnS
{CACW.
15
Re
8ourne End Sc
Stered Charl
t4umber 3007
ren
1st March 2025
Income and Ex
ndlture Ac(ounts
Cash ba
2025
Unrestrlcted R•strict*d
2014
Unrestrlctsd Rèstrlct•d
Fu
SubscrSptions
Glft Ald
Interest
Srants
ini Bus Hlre
Donations
Hall Hlre
Other Fundraising
Camp Fees
Holland Camp
Other income
Clothin& Sales
Total Incom•
14,178
14,178
2.644
175
14,364
2.961
195
3,46S
14,364
2,961
195
3,465
300
787
175
665
2,159
135
6,194
6,401
S.260
665
2,159
135
6.194
6,401
S.260
787
6.554
5,175
4,820
5,554
5,175
4,820
194
38,CA)S
194
38.fy)5
188
38,809
188
38,809
Ex
nditure
Capitation
HQ Expenses
QM Stores
Equipment Replacement
Group Expenses
Sectlon Costs
Camps
Holland Camp
Other Actrvities
Insurance
Clothlng costs
Fundralsing Costs
Mlni Bus Expenses
JamboTEe Contrlbutlons
Payment Proces5inB Fees
7.383
8,003
820
so
1.772
1.809
7.565
lQ,21XI
585
1.722
296
1,999
2,421
7,383
8.003
820
8.580
8,879
4,306
185
2,147
450
4,707
8,580
8,879
4,306
185
2,147
450
4.707
1.772
1,809
7,565
10.2th)
585
1.722
296
1.999
2.421
509
1.558
210
2,367
1.218
509
1.558
210
2,367
1,218
890
54
36.060
81
44,706
81
44,706
54
36,C60
Sur
lus
D•fi£lt
{6.7011
16,701)
2,749
2,749
1st
urne End kout Grou
Re
dcha
Number 3007
Year ended 3tst March Z025
Noies to the Accounts
F ndralsl Detall
Net
nco
Bag2School
Family BBQ May 2024
Fun Nght 2024
ParkFest 2024
quiz Night 2024
Shootin8 Course5
Talent Show 2024
Talent Show 2025
Other
244
581
1,089
230
1,350
375
244
-54
864
-635
-225
204
835
375
-515
-326
.272
480
I,oio
237
1,282
237
6.194
-1,999
Clean5nB
Electricttv
824
1,092
662
929
2.559
457
461
989
30
8,003
637
885
Rent & Rates
Scout Hut Repair & Maintenance
Security System
Telephone & Broadband
Waste Collertion
Water
911
4,027
353
495
805
766
8,879