Scouts 3rd Uptcn sCt clP Chairman's Report 2024- 2025 What a busy year this has been; last year we alluded to a number ol organis*ional changes from the Stout Association. as a group. we have largely implemented them. From a 8roup management perspective, we have reformed the trustee 8roup to b.tter rnanage the affairs of the group and allow the section leaders and their teams to focus Dn providin8 exciting activities for the young people. The trustee board n¢)w comprises tlie key charity officers and the lead volunteers lorl8inally GSL51 onty. The 8roup is in a strong financtal position wtth a level of funds set ide to improve the building. All sections are well attended, and meetSngs are well supervlsed wlth volunteer leaders. Our Headquarters building is our greatest asset. We are looking at liow we should improve St for future years, One of the biggest concerns that the trustee board are working on 1> Sk)u8h Councll's proposal to apply parklne restriditsns tn thp fAr Dark niJt¢ide our Headquarters. We understsnd the necessity for a change, given the number of cars from airport parkin& but If the council's proposal is passed, It could potentially mean that lead£.'rs would have to pay around £50 in parkin8 charges for a typical weekend sleepover at the Headquarters. This would not be reallstic for people to volunteer and effertively cripplÉ the group. We have lobbied the council and severdl local councillors and are awaiting th! results of the consultation I would like to close thls report by say a big thank you to everyone iiNolved In the group- we could not survive without your Input- Thank You lan Goldswain, Chairman 3 Upton Scout Group 2025
CHARITY COMMISSIOII FOR ENGIAND ANO WALES Receipts and payments ac counts CC16a To Section A Receipts and payineiits Total fund5 L4ot A1 10 FundR• t¢lH 74 1.074 12 ZP1 18 AR) Totri 179) 2,710 012 371 37 1J47 Sun Sub tot1 I•M14 X•74 t•b Sub toi•l 24fv74 II•tolrWI{p•1TF#thts) A6 Calhfvndi la# yw orKI C•sh funds thls ywr end fQ1,0 CCXXRI (s)mtslSSJ
Section B Statement of assets and liabilities at the end of the period Unrestricted R8strtctsd funds Endowm8nt lundB Categorfos Oetails B1 Ca•h lund• fund Dotaibs Fu•d** Oetai15 Detalls ¢harfty'• o¥m Det•ll BS Uabllltl• ¥ItN Dale of al CCXXR2 s18 ISSI
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Reportto the tknO8 On accounts for the year MARCH 2025 Chrlty no lrfany) 300687 Sat out on pag I reFth to the tte8S on my exaMinan ofthe accx>unts ofthe above charity Ilhe Trn81"I for the year ended Rupon¥lbllttlo8 and b••l• of r•port s the charW8 tru8t888. are resp)Mibl& ftytho prnparation of tho accourrts in accLYdance wllh thè requlrwts )fthe Chartti88 Act 2011 Acr}. I rert In resFocI of my examinalon of TnffjY8 a¢%ounts carried o urthr section 145 of the 2011 Act and in carying out my examinatlon, I have folkhved all the applubbe Dlrectlons grn ty th• Charity Commi861on under seCtn 14515)Ib) of tho ALI. Indepond•nt I have ccmpleted my examinaticrf). I confimi that no m8t¢rbo1 matter8 have oxamln•ff• slatemont come to my attentKJn in nne£1m)n wlth tho oxamination which gNes me uso to lieve that in. any material of the Charili&s Act,. or the 8eeount• did not Kcord wilh th• s¢?untIng r•eord•; or the accourrts did not compty with the api)Ikable rtyuiremèrrt8 conceming the fomi and ¢ont¢nt of acc( unts set in the Charftk8 (Accounts and ReF4xts} ReguLqtlon$ 20()8 othgr than any reqUIrent Ihat the a¢¢ounts gNe a Irue and fairf vi,3w whth is not a matter csidered as rArt of an indoptrthrt eyamw)ation. I liv and com¥ auoss rio Oiher matters In connectlon wfth the eX4t1)n to whth attention shlxild be dravm in this Tep)rt in order to enable a tffoper undetstaThJing of tlie accounts to b& teached. 81gn•d: Nam•: Relevant profo•slonal qualfficatlonl•) or body {rf any): Addre88: &&,rEf I IER Oct 2018
Section B Disclosure Onty complete if the examiner needs to highlight m,'Iterial matters of conrn (see CC32. IndeFendent examination ofchwity nI&. dlre(IwM aThJ guidance for exaniners). Gly• horn briof dotalls of ony items that the xamln•r *l•h•s to dIsClo. IER Oct 2018
Trustees, Annual Report For the period From (start date) Sectioii A Reference and adniiiiisiraiion details Charty name 3RD UPTON SCOUT GROUP Other names the charity i8 krMMI by HIRD UPTON SCOUT GROUP Registered charity number Irf any) HQ reglstrakn numbgr CharW¥ pmcipal addre88 3RD UPTON SCOLrr GROUP HEADQUARTERS UPTON COURT ROAD SLOUGH Names of the chartty trustee8 wtho manage the thwity Offk• Iir •ny) whoh ymr lan Goldswain Robert Sts Mane Hodnett Trevor Greena Harrison Saunders Sarah Ainsworth Tomaz Sts Grou Chair Grou PresKlent Grou Tmsurer Cub Scout L•ad•r DiStrt Leader Grou L&id Vdunteer Le•J Volunteer 01111r2024 0711 Ir2024 151101r21Y24 10 11 12 13 14 15 Namés and addresses of athsws. Type of a Independent 1 LT700001114 September 2024) visor xaminer ame Adoress , H1harn
Sloug Settiitsii B De$Gription of the chartys trusts TY ofgoveming document The Group's goveming dc¢uments are those of the The SectAsSlalIOn. They consi51 of a ROO Charter. Vthich in tum gNes auttM)rty to the Bye L•¥s ASS0aati and The Policy, Organisalwjn WKI Ru18s of Thè Scout How the chaiity bs ¢sIiIV The Group L8 a trust eslatlished under is ru a commn to all Scryjts. Trustee 8election methods The Trustees are appointed in accordarce the Pdicy. organisat)n and Rules of Tho Scout K..scrtiaticn. Addltkjnal gov6monce issues. You may chcvse lo Include additional infomiation. whero reknnL abouL' The Group is managed by the Group Trjstea Board, the members of whKh are the'charity Trusig8s' of the Scout Group is an educationJ charity. 1$ charity trustee5 they are resp)n$ibl8 for comth'ng with egislatsor applicable to ¢harrM. This irKfudes the regi8tra1I, keepin9 propgr awJuiit¥ dr¥J maklng rewms mo CnÈfity Cornmlson as Ppllcies and proceduw •Jopted lor. al the Inductson and training of tru¥tees,' bl trustee, consideration of major risks And thA tArn prKI to manage them The Trustee Bowd ¢on$ists of the Chali, Treasurer and 5 other Trustees and meets every 2 ftnths. Trusteè vnthin the first 6 monlhb ofjolning hls Grtsjp Trustse Board exBts to mafve SU the chjrity 18 walkmanaged, risks are assessed arKI iiiti'gated. building$ an¢J equipmem arg In gcj tIng oth..r, and everyong foll¢M kgal urements and the org811isation'$ policie8 and ruth. T"r SUPF#M helps other voliintgers wn hwJh- qualty and safe ptogranmgs that gr Y(ng r* skl for lrfo. 2 LT700001 114 September2024)
Section 8 Striicrure. governai)ce and mana Jc einent Icontinuod Risk and Internal Control The Group Tnjstee Board has hlenbfd the major risks to h they tele tho Group is exposed these have been reviwed arKi systems have been established to mtyate againsl trm. The main areas of conceni that have bèen idenlified ar•: Dam>> to Ihg bJikllThJ. propth aThJ wuiwnent Tho Group wc4Jkl request the use of j1lIng$. wopt.ty arKI equipment from neightrf)uring organisabons such aE the thurch. ommunty centre aThJ other Scout Grouijs. Similar recipr arrangements exist wilh these organisatKns. The Group has sufficient burldings and conteiits insurance sn place to rngate &Jainst pern8mt bss Injury to I¥, 1parn. ¥UPFQrtais anc membw3. The Group through the capitation fees contriLutes to the Scout Assc¢thns national NIent insurance pdicy. Risk Assessments are un(lertaken tefore all El¢titieS. Reduced income fmm fiJThY raising. The lJfoup 18 prfmarl lianl upon income from subscripbons aid fundraisin9. Th• group does hohj a reserye to ensure the xNiniity tsf athilies should thtte b? a major reductiijn in income. The Board could raise the valué of subscripti(ffis to incr&a the in¢ome to gmup on an w'ng tosis. eltr temporarlty or paMnenty. RedUCtL or h)ss of ders. The omiip i: Intglty reKant upon voluntews to run arld administer the actiiib8s of the group. If there vras a reduct in the number of leaders to an unacceptsbse levd in a partKular secbon or the group a5 a whole then therg Duld have to be a conlrvLtion. onsolN1ation or ch)sure of a seclion. In trie rst c scenarn the comte ethijro of thè Grojp. Reduction or k>ss of members. The Grou) provmjes for all young peopkn aged 4 to 18. If there vrds 8 rgduction in membership in a F4thular seclK>n or the group as whole then there %Uld have to be a Conlrth. consolKlab'on or ctosure of a %prtion In th@ vKsrst ea4• Seiwri0 tha complctc cbswe ofthe Group. e group has in pe tystems of intem41 contrcds that are 3 LT700001 (14 September 224)
mr3managerynt CY kjss, these irde 2 svJnatories for all Payments and a comwehensive insura1 FleS to ensute that Insurab risks are coverèl. Sectioii C Objectives aiicl activities Summary of the otyects of the charity 8Ot out in ts govemlng d1ment Th• purpo of Seoutlng Scoulirtg exists to xtivety erw aml Supp young peop in ththr pewnal deveknwnenL emFvAwing them to make a (x)ritrilxrtwM to Krfiety. Th• V•lu•s of Scoutlng As Seouts are guthd by th¢ valuef.". Intsgrlty- We act viti integiity,. are trone8L trustrmthy and loyal. Car•- We supw)rt other5 arKI take care )f the world in whh we live. Bell•f- We extdm ourfaths, bel anij atbknths. C¢hop•r•tlon- We make a pos[? diffewnce., wa opere with otrw? ar make ftiend8. The Scout IlJ•thod Scouting tske5 Fdace vthon young people. in PartrshiP wFth adutts, work tQ3ether based C th values of Scouting arKI: - enjoy what they are dory and have fun . tske part in xlr4itss irKlcx)rs and outdo(xs - learn by dolng . share in Sritual rnfie¢tion - lake responsibilty and make ¢ho - undertake and challenging actrthie - make and INe by their Promi8e. Summary of the main viEW in relatK to th¢¥¥ vbjEGts The Group provides a varied and challenijing scheme of progressNe tra1n9 for n9 p ted on the Sco Promise ar Law and gukled by adult dehTrp. Addthonal delals of the objgclr¥es actsvils You may Choow io Include stments, where relevant about Any grants made by the Group to any of Ciur young pec are onty made folk"ng the full approval i)f the Group TnFStee Board. ' poly on grantsnaking,. The onty corrtribuinn rr* ty our leadep? is their time. theTe • contribution made by volurrteers., are no financk81 corthtwtions made to them other than ' poIY on investments. 4 LT700001 (14 Septembèr 20241
cost is in([[8d on tehalf of the GUp. Public belfft statemrt Group meets the Chanty CommissK)n's publK benefft crrieTia under t(th the wfvancement of educatK)n and the a(fvan¢ement of citizenship or communiti deVet headin Sectioii D Achicveiiieiits aiid pertorinanco Summary ol the main h*¥ernents of the charity during the year The Group has conb.nued to proviJe its usual full and actNe kyogramme vAth irKreased membership n each section. Rgfer also to separats 1¥yt from the Group CIMn. Section E Fiiiatlcial Review Brief 8tatement ofthe charity$ on Th• Group'$ policy on rea¢ive8 15 to hokl ¥uifiuie resourc8S lo conb'nue the Gharitablti x1ivitss of the grou shouhj income and fundraising actsviti8S fall sh¢)TL Th Group Trustee Board consider5 that thè Iiroup sh¢)uld hold Sum equrdnI to 12 mnths Nnning costs. approx. £12,000 The Gw hebj feser•W of £11'.253 at yaar end. AJkn¢ated as contingency reSee1£12.0(1, Jamtoree Club 1£10.534) aThJ the bal for thè HQ 'Raise the R project 5 LT7(W)1 (14 September 2024)
Further finanual reviffw detsils. YOLE may choo•• to indudo 1(181 information, where revant atxjut . Ihe charlS prir1pal source5 of fund liftcluding any fundrai5ing),' ktbng out the hall. It is our intention to twild enough reserves to'raise the roof of our HQ buiklirvj. The ljroup has adopl&J w risk strategy to ts invesknent of rts wnds. All funds are hekl in cash usir¥J onty mainstream tsnks. Investsn•nt Pollcy Otlier Optioiial Informaiioii Plans for future pgriods Idetai15 of any Snificant thrties planned to a¢hti them) Strengthen the Group through recruthenl of mre parent volunteers and ctinUe to provhJe a ChalkgIng 8ffld varied training pryrammè for the yourg people. Sectioi) G Declaralion The tlltsta deckqre that 8pwovI ts tru$tO08' report atr Signed on behallof the chari¥s tru &gnaturel81 Full nanw(81 lan Goklswain Marie Hodnett P0Son (eg thretsry, Chalr) Chair Treasurer LTT00001 (14 September 224)