| Type | of governing | of governing | of governing | document | document | The Group's governing documents are those ofthe The Scout ;They carta(at alaRg)tat~; which in fttrn gives authonty to the Bye Laws ofthe Association and The Poky, |
The Group's governing documents are those ofthe The Scout ;They carta(at alaRg)tat~; which in fttrn gives authonty to the Bye Laws ofthe Association and The Poky, |
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| Organisatton and Rules ofThe Scout Association. |
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| (e.g: | test | deed, constitution) | ||||||||
| Hcw the charity is constituted | The Group isa trust established under its rules which are common |
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| to all Scouts. | ||||||||||
| (e.g. trust, association, | company) | |||||||||
| Trustsa | sttscttcn methods | |||||||||
| (e.g. appointed | by, ekctsd by) | The Trustees are appointed in accordance with the Policy, 0 anisation and Rules ofThe Scout Association. |
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| dditional governance | issues (optional | infcnnabon but sncoursgsd as best pracbce) |
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| You msy | choose to include sddional | The roup is managed by the roup Executive Committee, |
the | |||||||
| information, where |
re(avant, about: | members of which are the 'Charity Trustees' of the Scout |
Group | |||||||
| which is an educational charity. As charity trustees they |
are | |||||||||
| responsible for complying with legislation applicable to charities. This |
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| indudes the registration, keeping proper arxounts and making |
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| returns to the Charity Commission as appmpriate. | ||||||||||
| Policies snd pmcsdures | adopted for. | |||||||||
| The Committee consists of 3 independent representatives, |
Chair, | |||||||||
| a) the inducbon and training oftrustees; bustse' cons'dent(ion afmajor risks and the and procedures to manage them |
b) system |
Treasurer and Secretary together with the Group Scout Leaders, individual section leaders and parent's mptesentation and meets every 2 months. |
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| This Group Executive CommNee exists to support the Group |
Sco | |||||||||
| Leader in meeting the msponsibilities of the appointments |
and | is | ||||||||
| responsible for. |
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| The maintenance ofGroup property; |
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| The raising offunds and the administration ofGroup finance; |
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| The insurance ofpersons, property and equipment; |
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| Group public occasions; | ||||||||||
| Assisting in the recruitment ofleaders and other adult support; |
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| Appointing any sub committees that may be required; |
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| Appointing Group Administrators and Advisors other than those who |
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| are elected. |
| Risk and Internal Control | ||||||||
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| The Group Executive Comraittee has identified the major risks to |
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| ich they believe the Group is exposed, these have been reviewed | ||||||||
| and systems have been established to mitigate against them. The |
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| main areas ofconcern that have been identified are: | ||||||||
| Damage to the building, property and equipment The Group is the |
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| of the Pioneer Hall.The Group has sufhcient buildings and |
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| contents insurance in place to mitigate against permanent loss. |
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| Injury to leaders, helpers, supporters and members. The Group |
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| through the capitation fees contributes to the Scout Associations |
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| national accident insurance policy. Risk Assessments are |
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| undertaken before all actvities. |
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| Reduced income from fund raising. The Group is primarily relian |
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| upon income from subscjtptens and fundraiaing. The youp d |
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| hold a reserve to ensure the continuity ofactivities shoukl there bea | ||||||||
| major reduction in income. The Committee could raise the value |
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| subsctptions to increase the income to the group on an ongoing |
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| basis, either temporanly or permanently. |
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| Reduction or loss of leaders. The group is totally reliant upon |
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| olunteers to run and administer the activities of the group. Ifthere |
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| was a reduction in the number ofleaders to an unacceptable levei in |
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| a particular aectkxf orthe gnxtp asawhale then there would have | ||||||||
| be a contraction, consolidation or closure ofa section. In the wore |
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| case scenario the complete ciosure ofthe Group. | ||||||||
| Reduction or loss of members. The Group provides acilvties for all |
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| young people aged Bto 18. If there was a reduction in membershi |
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| in a particular section or the group as whole then there would have |
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| to bea contraction, consolidabon or closure ofa section. In the wore |
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| scenario the complete closure ofthe Group. | ||||||||
| The group has in pLsce systems of ifffarrtaf controls that are |
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| designed to provide reasonable assurance against material |
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| mismanagement or loss, these indude 2 signatories for all paymen |
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| and a comprehensive insurance policies to ensure that insurable |
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| risks are covered. | ||||||||
| Summary | of | the | objects | of | the charity | set out in | ' | |
| governing | docu | The objectives ofthe group are as a unit ofthe Scout Association. | ||||||
| The Aim ofThe Scout Assodation is to promote the development of |
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| young people in achieving their full physical, intellectual, social and |
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| spiritual potentials, as individuals, as responsible citizens and as |
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| members oftheir local national and international communities. The |
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| method ofachieving the Aim ofthe Association is by providing an |
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| enjoyable and attractive scheme ofprogressive training, based on |
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| the Scout Promise and Law and uided b adult leadeish' . |
| Summery ofthe | Summery ofthe | main ectivitiee | in rehaten tethese | in rehaten tethese | The sixsections ofthe group have continued to provide a variety |
of | of | |
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| actvities for their members in line with Scouting objectives and a |
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| balanced programme. The Beavers have completed challenge |
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| badges on the themes ofthe promise and the outdoors. The Cuba | ||||||||
| have participated in short outdoor and indoor camps, completing |
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| chef and navigator badges. The Scouts have also participated in |
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| Chatrict corn tiTions. |
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| Additional | dalaila | cfthe objectives and abvitias | (optional information but encouraged as best practice) |
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| You may choose to indude | oluntaer elfort is fundamental tothe running ofthe Group as it |
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| statemanta, | where relevant, | about | relies on unpaid Leaders and Committee members for all acbvities. |
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| ~ policy on grantmaking | The level ofsupport over the last year has continued to be very |
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| ~ contribution made by volunteers |
good, enabling a rich and varied programme ofevents to be |
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| lanned. | ||||||||
| Summery efthe mein achievements | af | The charity provided asafe and secure environment in which |
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| the charity during the | approximately 135young people were able to benefit from a wide |
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| range ofvafted and challenging activities, helping them to develop |
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| and fuNII their potential as responsible citizens ofthe world. From |
an | |||||||
| Executive committee perspective, a healthy range offund raising | ||||||||
| events were run and considerable further progress was made on |
hall | |||||||
| refurbishment | ||||||||
| Brief | statement ofthe charity's le(icy on | Reserves Policy | ||||||
| The Group's policy on reserves is to hold sufficient resources |
to | |||||||
| continue the charitable acbvities of the group should income |
and | |||||||
| fundraising acivities fall short. The Group Executive Committee |
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| considers that the group should hold a sum equivalent to 6 months |
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| running costs, circa f10,000. |
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| The Group held reserves of approximately R23,000 against this |
a | |||||||
| year end. This is above the level required for operating expenses. |
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| However this can be explained by further needs to maintain |
and | |||||||
| refurbish the hall with new central heating, flooring and the need |
fo | |||||||
| a new mini bus in the near future. | ||||||||
| Details of | any funds~in deficit | |||||||
| (circumatances | plus steps to eliminate) |
| You may choose | You may choose | lo indude addslonal | ||||
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| Investment Policy |
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| ~the charity's fundraislng); |
principal soilces offunds gnduding | any | The Group's Income consequence does not |
and Expenditure is very small and as have sufhcient funds to invest in longer-term |
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| investments such as stocks and shares. The Group has |
therefo | |||||
| adopted a low risk strategy to the investment of its funds. |
All fund | |||||
| are held in cash using |
only mainstream banks or building |
socie ' | ||||
| orThe Scout Association's Short Term Investment Service. |
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| The Group Executive regularly monitors the levels of bank |
balan | |||||
| and the interest rates received to ensure the group |
obtains | |||||
| maximum value and |
income from its banking arrangements. |
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| Occasionally thkr may |
involve using an account that rsxluiies |
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| period of notice before | funds may be withdrawn, before doing so |
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| Group Executive considers the cash flow requirements. | ||||||
| ~investmem | policy and objeceves | |||||
| Phns for fukNe periods (dstaNs ofany signlgcant | ||||||
| acsvities pkened to achieve them) | ||||||
| Signature(s) | ||||||
| FuN name(s) | JEREMY PETER CAMERON | ENSOR NCOLA GENEVIEVE DEANE |
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| Postlon (eg Secrreary, Crialr) | TREASURER |