|Type|of governing|of governing|of governing|document|document||The Group's governing
documents
are those ofthe The Scout
;They carta(at alaRg)tat~; which in fttrn gives
authonty to the Bye Laws ofthe Association
and The Poky,|The Group's governing
documents
are those ofthe The Scout
;They carta(at alaRg)tat~; which in fttrn gives
authonty to the Bye Laws ofthe Association
and The Poky,||| |---|---|---|---|---|---|---|---|---|---|---| ||||||||Organisatton
and Rules ofThe Scout Association.|||| |(e.g:|test|deed, constitution)||||||||| |Hcw the charity is constituted|||||||The Group isa trust established
under its rules which are common|||| ||||||||to all Scouts.|||| |(e.g. trust, association,|||||company)|||||| |Trustsa||sttscttcn methods||||||||| |(e.g. appointed|||by, ekctsd by)||||The Trustees are appointed
in accordance
with the Policy,
0
anisation
and Rules ofThe Scout Association.|||| |dditional governance||||issues (optional||infcnnabon
but sncoursgsd as best pracbce)||||| |You msy|choose to include sddional||||||The
roup
is managed
by the
roup
Executive
Committee,|||the| |information,
where|||re(avant, about:||||members
of which are the 'Charity
Trustees'
of the Scout|Group||| ||||||||which
is
an
educational
charity.
As
charity
trustees
they||are|| ||||||||responsible
for complying
with legislation
applicable to charities. This|||| ||||||||indudes
the
registration,
keeping
proper
arxounts
and
making|||| ||||||||returns to the Charity Commission as appmpriate.|||| |Policies snd pmcsdures|||adopted for.|||||||| ||||||||The Committee
consists of 3 independent
representatives,|Chair,||| |a) the inducbon
and training oftrustees;
bustse' cons'dent(ion
afmajor risks and the
and procedures
to manage them||||||b)
system|Treasurer
and Secretary
together
with the Group Scout Leaders,
individual
section
leaders
and
parent's
mptesentation
and meets
every 2 months.|||| ||||||||This Group Executive CommNee
exists to support the Group|Sco||| ||||||||Leader
in meeting
the msponsibilities
of the appointments|and||is| ||||||||responsible
for.|||| ||||||||The maintenance
ofGroup property;|||| ||||||||The raising offunds and the administration
ofGroup finance;|||| ||||||||The insurance ofpersons,
property
and equipment;|||| ||||||||Group public occasions;|||| ||||||||Assisting
in the recruitment
ofleaders and other adult support;|||| ||||||||Appointing
any sub committees
that may be required;|||| ||||||||Appointing
Group Administrators
and Advisors other than those who|||| ||||||||are elected.|||| |||||||||Risk and Internal Control| |---|---|---|---|---|---|---|---|---| |||||||||The Group
Executive
Comraittee
has identified
the major risks to| |||||||||ich they believe the Group is exposed, these have been reviewed| |||||||||and systems
have been established
to mitigate
against
them. The| |||||||||main areas ofconcern that have been identified are:| |||||||||Damage to the building,
property
and equipment
The Group is the| |||||||||of the Pioneer
Hall.The Group
has sufhcient
buildings
and| |||||||||contents insurance
in place to mitigate against permanent
loss.| |||||||||Injury
to leaders,
helpers,
supporters
and
members.
The Group| |||||||||through
the capitation
fees contributes
to the Scout Associations| |||||||||national
accident
insurance
policy.
Risk
Assessments
are| |||||||||undertaken
before all actvities.| |||||||||Reduced
income
from fund raising. The Group
is primarily
relian| |||||||||upon
income
from subscjtptens
and fundraiaing.
The youp d| |||||||||hold a reserve to ensure the continuity ofactivities shoukl there bea| |||||||||major reduction
in income. The Committee
could raise the value| |||||||||subsctptions
to increase
the income
to the group
on an ongoing| |||||||||basis, either temporanly
or permanently.| |||||||||Reduction
or loss of leaders.
The group
is totally
reliant
upon| |||||||||olunteers to run and administer
the activities of the group.
Ifthere| |||||||||was a reduction
in the number ofleaders to an unacceptable
levei in| |||||||||a particular aectkxf orthe gnxtp asawhale then there would have| |||||||||be a contraction,
consolidation
or closure ofa section. In the wore| |||||||||case scenario the complete ciosure ofthe Group.| |||||||||Reduction or loss of members.
The Group provides
acilvties for all| |||||||||young people aged Bto 18. If there was a reduction
in membershi| |||||||||in a particular
section or the group as whole then there would have| |||||||||to bea contraction,
consolidabon
or closure ofa section. In the wore| |||||||||scenario the complete closure ofthe Group.| |||||||||The group
has
in pLsce systems
of ifffarrtaf
controls
that are| |||||||||designed
to
provide
reasonable
assurance
against
material| |||||||||mismanagement
or loss, these indude 2 signatories
for all paymen| |||||||||and a comprehensive
insurance
policies to ensure
that insurable| |||||||||risks are covered.| |Summary|of|the|objects|of|the charity|set out in|'|| ||||||governing|docu||The objectives ofthe group are as a unit ofthe Scout Association.| |||||||||The Aim ofThe Scout Assodation
is to promote the development
of| |||||||||young people in achieving
their full physical,
intellectual,
social and| |||||||||spiritual potentials, as individuals,
as responsible
citizens and as| |||||||||members
oftheir local national and international
communities.
The| |||||||||method ofachieving
the Aim ofthe Association
is by providing
an| |||||||||enjoyable and attractive scheme ofprogressive
training,
based on| |||||||||the Scout Promise and Law and
uided b
adult leadeish'
.| |Summery ofthe|Summery ofthe|main ectivitiee|in rehaten tethese|in rehaten tethese||The sixsections ofthe group have continued
to provide a variety|of|of| |---|---|---|---|---|---|---|---|---| |||||||actvities for their members
in line with Scouting objectives and a||| |||||||balanced
programme.
The Beavers have completed
challenge||| |||||||badges on the themes ofthe promise and the outdoors. The Cuba||| |||||||have participated
in short outdoor and indoor camps, completing||| |||||||chef and navigator badges. The Scouts have also participated
in||| |||||||Chatrict corn
tiTions.||| |Additional|dalaila|cfthe objectives and abvitias||(optional
information
but encouraged as best practice)||||| |||You may choose to indude||||oluntaer elfort is fundamental
tothe running
ofthe Group as it||| |||statemanta,|where relevant,|about||relies on unpaid Leaders and Committee
members for all acbvities.||| ||||~ policy on grantmaking|||The level ofsupport over the last year has continued
to be very||| |||~ contribution
made by volunteers||||good, enabling a rich and varied programme
ofevents to be||| |||||||lanned.||| ||Summery efthe mein achievements||||af|The charity provided asafe and secure environment
in which||| |||the charity during the||||approximately
135young people were able to benefit from a wide||| |||||||range ofvafted and challenging
activities,
helping
them to develop||| |||||||and fuNII their potential as responsible
citizens ofthe world. From|an|| |||||||Executive committee perspective, a healthy range offund raising||| |||||||events were run and considerable
further progress was made on|hall|| |||||||refurbishment||| |Brief|statement ofthe charity's le(icy on|||||Reserves Policy||| |||||||The Group's
policy on reserves
is to hold
sufficient
resources||to| |||||||continue
the charitable
acbvities
of the group
should
income|and|| |||||||fundraising
acivities
fall short.
The Group
Executive
Committee||| |||||||considers
that the group should
hold a sum equivalent
to 6 months||| |||||||running
costs, circa f10,000.||| |||||||The Group
held reserves
of approximately
R23,000 against
this||a| |||||||year end. This is above the level required
for operating
expenses.||| |||||||However
this can be explained
by further
needs
to maintain|and|| |||||||refurbish
the hall with new central heating,
flooring and the need||fo| |||||||a new mini bus in the near future.||| |Details of|any funds~in deficit|||||||| |(circumatances||plus steps to eliminate)||||||| |You may choose|You may choose|lo indude addslonal||||| |---|---|---|---|---|---|---| |||||Investment
Policy||| |~the charity's
fundraislng);|principal soilces offunds gnduding||any|The
Group's
Income
consequence
does not|and
Expenditure
is very
small
and as
have sufhcient funds to invest
in longer-term|| |||||investments
such as stocks and shares. The Group has||therefo| |||||adopted a low risk strategy to the investment
of its funds.||All fund| |||||are held
in cash using|only mainstream
banks or building|socie '| |||||orThe Scout Association's
Short Term Investment
Service.||| |||||The Group Executive regularly
monitors
the levels of bank||balan| |||||and
the
interest
rates
received
to ensure
the
group||obtains| |||||maximum
value
and|income
from
its
banking
arrangements.|| |||||Occasionally
thkr
may|involve
using
an account
that
rsxluiies|| |||||period of notice before|funds may be withdrawn,
before doing so|| |||||Group Executive considers the cash flow requirements.||| |~investmem|policy and objeceves|||||| |Phns for fukNe periods (dstaNs ofany signlgcant||||||| |acsvities pkened to achieve them)||||||| |||Signature(s)||||| |||FuN name(s)|JEREMY PETER CAMERON||ENSOR
NCOLA GENEVIEVE DEANE|| ||Postlon (eg Secrreary, Crialr)||||TREASURER|| # ## ## ## ## ## ##