OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2023-03-31-accounts

Trustee Annual Report

1[ST] Chalfont St Peter Scout Group

Trustee Annual Report

For Year Ending 31 March 2023

Section A
 Reference and administration details
Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address		 1st Chalfont StPeterScout Group

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

1
3
4		 Trustee Name Office (if any) Dates acted if not for whole
year
Allan Moffat President
Mark Morrison Trustee
Thomas Payne Chairman

1[st] Chalfont St Peter Scout Group Gravel Hill, Chalfont St Peter, SL9 9QX Group Scout Leader (GSL): Sarah Slade Chairman: Tom Payne Registered Charity Number: 300660

President: Allan Moffat

1 of 5

Trustee Annual Report

Section B

Structure, governance and management

Description of the charity’s trusts

Type of governing document (e.g. trust deed, constitution)

How the charity is constituted (e.g. trust, association, company)

Trustee selection methods (e.g. appointed by, elected by)

Additional governance issues (optional information but encouraged as best practice)

Policies and procedures adopted for:

a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them

The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

The Group is a trust established under its rules which are common to all Scouts.

The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every 3 months.

Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee.

This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for:

The group Executive committee had identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate

1[st] Chalfont St Peter Scout Group Gravel Hill, Chalfont St Peter, SL9 9QX Group Scout Leader (GSL): Sarah Slade Chairman: Tom Payne Registered Charity Number: 300660

President: Allan Moffat

2 of 5

Trustee Annual Report

Section B Structure, governance and management
against them. The group has in place systems of internal
controls that are designed to provide reasonable assurance
against material mismanagement or loss, these include two
signatures for all payments and comprehensive insurance
policies to ensure that insurable risks are covered.

The group has online banking facilities, but these are used as an internal tool only, and not used to make payment to third parties. Any transfer from the group account to a section account, which exceeds £300 requires the written approval of two members of the Executive Committee before being made.

Section C Objectives and activities
Summary of the objects of the charity The Purpose of Scouting
set out in its governing document Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity - We act with integrity; we are honest, trustworthy and
loyal.
Respect - We have self-respect and respect for others.
Care - We support others and take care of the world in which
we live.
Belief - We explore our faiths, beliefs and attitudes.
Co-operation - We make a positive difference; we co-operate
with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
•
enjoy what they are doing and		 have fun
•
take part in activities indoors and outdoors
•
learn by doing
•
share in spiritual reflection
•
take responsibility and make choices
•
undertake new and challenging activities
•
- make and live by their Promise.
Summary of the main activities in Total in Scouts = 44 (34 boys and 10 girls)
relation to these objects Total in Cubs = 48 (37 boys and 11 girls)
Total in Beavers = 45 (34 boys and 11 girls)
Total in Scouting = 137 (105 boys and 32 girls)
Additional details of the objectives and
activities (optional information but
encouraged as best practice)
1stChalfont St Peter Scout Group
Gravel Hill, Chalfont St Peter, SL9 9QX
Group Scout Leader (GSL): Sarah Slade Chairman: Tom Payne
 President: Allan Moffat
Registered Charity Number: 300660

3 of 5

Trustee Annual Report

Section C Objectives and activities
Public Benefit Statement The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.
Section D Achievements and Performance
Summary of the main achievements of In July 2022 Mark announced his decision not to return from
the charity during the year his sabbatical, and formally stepped down as GSL, however he
has not strayed too far and will continue to support the Group
as Quartermaster, he has also asked me to pass on his
appreciation and thanks for everybody’s assistance and help
during his time as GSL.
In June 2022 our postponed 2021 Group Camp took place as
we returned to Youlbury, It was a very successful camp with
120 children and 50 adults (leaders and parents) on site
across the weekend, it was great to see everyone enjoying
themselves, many thanks to all those who made it possible
especially some of the people behind the scenes.
We also got back to supporting our community, running the
BBQ for Fun night, Fireworks night, Christmas Post and on the
common in celebration of H.M. the Queen’s Platinum Jubilee
beacon lighting and of course Feast Day, many thanks to all
who assisted.
We continue to have a reasonably stable, well balanced, and
successful leader population but as always, we could do with a
few more to the team, especially for Saturday Beavers
(Riverbank) and Bushwhacker Scouts. The group also
continues to support and help young people as part of their D
of E awards.
Section E Financial Review
Brief statement of the charity’s policy on Reserves Policy
reserves
The Group's policy on reserves is to hold sufficient resources
to continue the charitable activities of the group should income
and fundraising activities fall short. The Group Executive
Committee considers that the group should hold a sum
equivalent to 6 months running costs, circa £12,000.
The Group held reserves of approximately £22,500 against this
at year end. This is approximately the level required for
operating expenses.
Details of any funds materially in deficit None
(circumstances plus steps to eliminate)

1[st] Chalfont St Peter Scout Group Gravel Hill, Chalfont St Peter, SL9 9QX Group Scout Leader (GSL): Sarah Slade Chairman: Tom Payne Registered Charity Number: 300660

President: Allan Moffat

4 of 5

Trustee Annual Report

Section E Financial Review Summary of financial position

Investment policy and objectives

The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.

Section F Other Optional Information

Plans for future periods (details of any Adhering to the Scout Transformation work that is ongoing. significant activities planned to achieve them)

Section G Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the Trustees

Signature(s)
Full Name(s)
Positions(s)
Date
Thomas Payne Allan Moffat
Chairman President
9thSeptember 2023
9thSeptember 2023

1[st] Chalfont St Peter Scout Group Gravel Hill, Chalfont St Peter, SL9 9QX Group Scout Leader (GSL): Sarah Slade Chairman: Tom Payne Registered Charity Number: 300660

President: Allan Moffat

5 of 5

1st CSP Scout Group

Bank Reconcilation as at 31 March 2023

Cash book
Balance b/f
Add:
Receipts
Interest received
Less:
Payments
Net Transfers to/from deposit
Statement
Balance per statement
Add:
Outstanding receipts
Less:
Outstanding cheques		 Current A/C
18,844.87
40,495.49
0.00
(43,367.84)
0.00
15,972.52
15,972.52
0.00
0.00
15,972.52

1st Chalfont St Peter Scout Group Receipts and Payments Account For the year ended 31 March 2023

Receipts
Subscriptions
Camps and Outings
Sundry Income
Fundraising and Events
Fundraising Events
Hall Hire
Donations
Grants
Interest Received
TOTAL RECEIPTS
Payments
Equipment
Section Activities, Camps and Outings
Uniforms, Welcome Packs & Training
Group Expenses
Transport
Insurance
Rent and Rates
Light and Heat
Property Maintenance
Telephone
Cleaning
Sundry
Fundraising and Events Expenditure
Capitation
TOTAL PAYMENTS
Surplus / (Deficit) for the year		 2023
12,340.50
6,512.29
0.00		 2022
12,928.40
2,723.37
0.99		 2022
12,928.40
2,723.37
0.99
18,852.79
13,700.26
8,872.50
22,572.76
3,085.19
0.00
0.00
44,510.74
451.83
15,170.37
69.00
15,691.20
552.00
4,723.08
282.24
1,901.49
1,769.47
147.87
3,005.00
714.86
13,096.01
6,679.79
8,418.00
43,885.00
625.74		 15,652.76
3,549.44
3,171.77
6,721.21
3,104.23
8,000.00
0.00
33,478.20
1,814.46
4,367.21
293.18
6,474.85
370.00
3,448.32
875.45
1,186.48
307.68
191.11
1,770.00
1,334.79
9,483.83
804.00
7,965.00
24,727.68
8,750.52
24,727.68
8,750.52

1st Chalfont St Peter Scout Group Funds Statement as at 31 March 2023

Accounts Balances
Group Accounts
Current Account
Cash in Hand (Petty Cash)
Section Accounts
Riverbank Beavers
Anvil Cubs
Arrowhead Cubs
Bushwacker Scouts
Group Camp		 2023
15,972.52
21.00
15,993.52
75.00
368.28
88.11
1,609.93
4,731.00
6,872.32
22,865.84		 2022
18,844.87
21.00
18,865.87
135.00
340.63
327.57
551.03
2,020.00
3,374.23
22,240.10		 2022
18,844.87
21.00
18,865.87
135.00
340.63
327.57
551.03
2,020.00
3,374.23
22,240.10
22,240.10

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustse8 Ctt4LFchtr r £cLJJf On accounts for the year ended l é**, 201 Charity no (if any 8OOGhO Set out on pages to I report to the trustees on my examinats'on of the accounts of the above charty (°the Trust.) for the year ended 3 1 03 202& Responsibilllles and basis of report As the charitys trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Chariti'es 2011 ("the A￿). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Diredions given by the Charity Commission under section 145(5)Ib) of the Act. Independant l. examin•r'$ 8tatsment u applicable list 918te [ ] rfnot applicable. I hav8 completed my examination. I confimi that no material matters have Come to my attention in connedion with the examination lolher than that disclosed below") which gives me cause to believe that in, any material respect.. the accounting records V￿re not kept in accordan￿ with section 130 of the Charities Act., or the accounts did not accord with the accounting records,. or the a¢¢ounts did not comply with the applicable requirements concerning the fomi and content of accounts set out in the Chariti'es (A¢counts and Reports) Regulations 2008 olh8r than any requirement that the accounts give a Irue and fairf view which is not a matter considered as part of an independent examination. I have no con¢ems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Slgned: Date: 17 10 23 Name: Relevant professional qualification(s) or body CIPD IER Oct 2018

(if any): Address: £T Section B Disclosure Only cornplete if the exarminer needs to highlight material matters of ¢oncern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Glve here brief details of any items that the examiner wishos to disclose. IER Oct 2018