## Trustee Annual Report
## _**1[ST] Chalfont St Peter Scout Group**_
## _**Trustee Annual Report**_
## _**For Year Ending 31 March 2023**_
|**Section A**
|**Reference and administration details**|
|---|---|
|Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address|1st Chalfont StPeterScout Group|
|||
## Names of the charity trustees who manage the charity
_(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_
|1
3
4|**Trustee Name**|**Office (if any)**|**Dates acted if not for whole**
**year**|
|---|---|---|---|
||Allan Moffat|President||
||Mark Morrison|Trustee||
||Thomas Payne|Chairman||
1[st] Chalfont St Peter Scout Group Gravel Hill, Chalfont St Peter, SL9 9QX Group Scout Leader (GSL): Sarah Slade Chairman: Tom Payne Registered Charity Number: 300660
President: Allan Moffat
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## Trustee Annual Report
## **Section B**
## **Structure, governance and management**
## Description of the charity’s trusts
Type of governing document (e.g. trust deed, constitution)
How the charity is constituted (e.g. trust, association, company)
Trustee selection methods (e.g. appointed by, elected by)
Additional governance issues (optional information but encouraged as best practice)
Policies and procedures adopted for:
a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them
The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are common to all Scouts.
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every 3 months.
Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee.
This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for:
- The maintenance of Group property;
- The raising of funds and the administration of Group finance;
- The insurance of persons, property and equipment;
- Group public occasions;
- Assisting in the recruitment of leaders and other adult support;
- Appointing any sub committees that may be required;
- • Appointing Group Administrators and Advisors other than those who are elected.
The group Executive committee had identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate
1[st] Chalfont St Peter Scout Group Gravel Hill, Chalfont St Peter, SL9 9QX Group Scout Leader (GSL): Sarah Slade Chairman: Tom Payne Registered Charity Number: 300660
President: Allan Moffat
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## Trustee Annual Report
|**Section B**|**Structure, governance and management**|
|---|---|
||against them. The group has in place systems of internal|
||controls that are designed to provide reasonable assurance|
||against material mismanagement or loss, these include two|
||signatures for all payments and comprehensive insurance|
||policies to ensure that insurable risks are covered.|
The group has online banking facilities, but these are used as an internal tool only, and not used to make payment to third parties. Any transfer from the group account to a section account, which exceeds £300 requires the written approval of two members of the Executive Committee before being made.
|**Section C**|**Objectives and activities**||
|---|---|---|
|Summary of the objects of the charity|The Purpose of Scouting||
|set out in its governing document|Scouting exists to actively engage and support young people||
||in their personal development,||
||empowering them to make a positive contribution to society.||
||The Values of Scouting||
||As Scouts we are guided by these values:||
||Integrity - We act with integrity; we are honest, trustworthy and||
||loyal.||
||Respect - We have self-respect and respect for others.||
||Care - We support others and take care of|the world in which|
||we live.||
||Belief - We explore our faiths, beliefs and attitudes.||
||Co-operation - We make a positive difference; we co-operate||
||with others and make friends.||
||The Scout Method||
||Scouting takes place when young people, in partnership with||
||adults, work together based on the||
||values of Scouting and:||
||•
enjoy what they are doing and|have fun|
||•
take part in activities indoors and outdoors||
||•
learn by doing||
||•
share in spiritual reflection||
||•
take responsibility and make choices||
||•
undertake new and challenging activities||
||•
- make and live by their Promise.||
|Summary of the main activities in|Total in Scouts = 44 (34 boys and 10 girls)||
|relation to these objects|Total in Cubs = 48 (37 boys and 11 girls)||
||Total in Beavers = 45 (34 boys and 11 girls)||
||Total in Scouting = 137 (105 boys and 32 girls)||
|Additional details of the objectives and|||
|activities (optional information but|||
|encouraged as best practice)|||
|1stChalfont St Peter Scout Group|||
|Gravel Hill, Chalfont St Peter, SL9 9QX|||
|Group Scout Leader (GSL): Sarah Slade|Chairman: Tom Payne
|President: Allan Moffat|
|Registered Charity Number: 300660|||
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## Trustee Annual Report
|**Section C**|**Objectives and activities**|
|---|---|
|Public Benefit Statement|The Group meets the Charity Commission's public benefit|
||criteria under both the advancement of education and the|
||advancement of citizenship or community development|
||headings.|
|**Section D**|**Achievements and Performance**|
|---|---|
|Summary of the main achievements of|In July 2022 Mark announced his decision not to return from|
|the charity during the year|his sabbatical, and formally stepped down as GSL, however he|
||has not strayed too far and will continue to support the Group|
||as Quartermaster, he has also asked me to pass on his|
||appreciation and thanks for everybody’s assistance and help|
||during his time as GSL.|
||In June 2022 our postponed 2021 Group Camp took place as|
||we returned to Youlbury, It was a very successful camp with|
||120 children and 50 adults (leaders and parents) on site|
||across the weekend, it was great to see everyone enjoying|
||themselves, many thanks to all those who made it possible|
||especially some of the people behind the scenes.|
||We also got back to supporting our community, running the|
||BBQ for Fun night, Fireworks night, Christmas Post and on the|
||common in celebration of H.M. the Queen’s Platinum Jubilee|
||beacon lighting and of course Feast Day, many thanks to all|
||who assisted.|
||We continue to have a reasonably stable, well balanced, and|
||successful leader population but as always, we could do with a|
||few more to the team, especially for Saturday Beavers|
||(Riverbank) and Bushwhacker Scouts. The group also|
||continues to support and help young people as part of their D|
||of E awards.|
|**Section E**|**Financial Review**|
|Brief statement of the charity’s policy on|Reserves Policy|
|reserves||
||The Group's policy on reserves is to hold sufficient resources|
||to continue the charitable activities of the group should income|
||and fundraising activities fall short. The Group Executive|
||Committee considers that the group should hold a sum|
||equivalent to 6 months running costs, circa £12,000.|
||The Group held reserves of approximately £22,500 against this|
||at year end. This is approximately the level required for|
||operating expenses.|
|Details of any funds materially in deficit|None|
|(circumstances plus steps to eliminate)||
1[st] Chalfont St Peter Scout Group Gravel Hill, Chalfont St Peter, SL9 9QX Group Scout Leader (GSL): Sarah Slade Chairman: Tom Payne Registered Charity Number: 300660
President: Allan Moffat
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## Trustee Annual Report
## **Section E Financial Review** Summary of financial position
Investment policy and objectives
The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
## **Section F Other Optional Information**
Plans for future periods (details of any Adhering to the Scout Transformation work that is ongoing. significant activities planned to achieve them)
## **Section G Declaration**
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the Trustees
|Signature(s)
Full Name(s)
Positions(s)
Date|||
|---|---|---|
||||
||Thomas Payne|Allan Moffat|
||||
||Chairman|President|
||9thSeptember 2023||
||9thSeptember 2023||
1[st] Chalfont St Peter Scout Group Gravel Hill, Chalfont St Peter, SL9 9QX Group Scout Leader (GSL): Sarah Slade Chairman: Tom Payne Registered Charity Number: 300660
President: Allan Moffat
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## **1st CSP Scout Group**
## **Bank Reconcilation as at 31 March 2023**
|Cash book
Balance b/f
Add:
Receipts
Interest received
Less:
Payments
Net Transfers to/from deposit
Statement
Balance per statement
Add:
Outstanding receipts
Less:
Outstanding cheques|**Current A/C**
18,844.87
40,495.49
0.00
(43,367.84)
0.00|
|---|---|
||15,972.52|
||15,972.52
0.00
0.00|
||15,972.52|
**1st Chalfont St Peter Scout Group Receipts and Payments Account For the year ended 31 March 2023**
|**Receipts**
Subscriptions
Camps and Outings
Sundry Income
**Fundraising and Events**
Fundraising Events
Hall Hire
Donations
Grants
Interest Received
**TOTAL RECEIPTS**
**Payments**
Equipment
Section Activities, Camps and Outings
Uniforms, Welcome Packs & Training
**Group Expenses**
Transport
Insurance
Rent and Rates
Light and Heat
Property Maintenance
Telephone
Cleaning
Sundry
Fundraising and Events Expenditure
Capitation
**TOTAL PAYMENTS**
**Surplus / (Deficit) for the year**|**2023**
12,340.50
6,512.29
0.00|**2022**
12,928.40
2,723.37
0.99|**2022**
12,928.40
2,723.37
0.99|
|---|---|---|---|
||18,852.79
13,700.26
8,872.50
22,572.76
3,085.19
0.00
0.00
44,510.74
451.83
15,170.37
69.00
15,691.20
552.00
4,723.08
282.24
1,901.49
1,769.47
147.87
3,005.00
714.86
13,096.01
6,679.79
8,418.00
43,885.00
625.74|15,652.76
3,549.44
3,171.77
6,721.21
3,104.23
8,000.00
0.00
33,478.20
1,814.46
4,367.21
293.18
6,474.85
370.00
3,448.32
875.45
1,186.48
307.68
191.11
1,770.00
1,334.79
9,483.83
804.00
7,965.00
24,727.68
8,750.52||
|||||
||||24,727.68|
|||||
||||8,750.52|
## **1st Chalfont St Peter Scout Group Funds Statement as at 31 March 2023**
|**Accounts Balances**
**Group Accounts**
Current Account
Cash in Hand (Petty Cash)
**Section Accounts**
Riverbank Beavers
Anvil Cubs
Arrowhead Cubs
Bushwacker Scouts
Group Camp|**2023**
15,972.52
21.00
15,993.52
75.00
368.28
88.11
1,609.93
4,731.00
6,872.32
22,865.84|**2022**
18,844.87
21.00
18,865.87
135.00
340.63
327.57
551.03
2,020.00
3,374.23
22,240.10|**2022**
18,844.87
21.00
18,865.87
135.00
340.63
327.57
551.03
2,020.00
3,374.23
22,240.10|
|---|---|---|---|
|||||
||||22,240.10|
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's report on the
accounts
Section A
Independent Examiner's Report
Report to the trustse8
Ctt4LFchtr
r £cLJJf
On accounts for the year
ended
l é**, 201
Charity no
(if any
8OOGhO
Set out on pages
to
I report to the trustees on my examinats'on of the accounts of the above
charty (°the Trust.) for the year ended 3 1 03 202&
Responsibilllles and
basis of report
As the charitys trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Chariti'es 2011
("the A).
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Diredions given by the Charity Commission
under section 145(5)Ib) of the Act.
Independant l.
examin•r'$ 8tatsment u
applicable list
918te [ ] rfnot applicable.
I hav8 completed my examination. I confimi that no material matters have
Come to my attention in connedion with the examination lolher than that
disclosed below") which gives me cause to believe that in, any material
respect..
the accounting records Vre not kept in accordan with section 130
of the Charities Act., or
the accounts did not accord with the accounting records,. or
the a¢¢ounts did not comply with the applicable requirements
concerning the fomi and content of accounts set out in the Chariti'es
(A¢counts and Reports) Regulations 2008 olh8r than any requirement
that the accounts give a Irue and fairf view which is not a matter
considered as part of an independent examination.
I have no con¢ems and have come across no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
Please delete the words in the brackets if they do not apply.
Slgned:
Date:
17
10
23
Name:
Relevant professional
qualification(s) or body
CIPD
IER
Oct 2018
(if any):
Address:
£T
Section B
Disclosure
Only cornplete if the exarminer needs to highlight material matters of ¢oncern
(see CC32, Independent examination of charity accounts.. directions and
guidance for examiners).
Glve here brief details of
any items that the
examiner wishos to
disclose.
IER
Oct 2018