3[rd] Buckingham Scout Group Charity reg. No.: 300658 Trustees Report for Year to 31 Aug 23 Page 1
Trustees’ Annual Report for the period From: 1st September 2022 to 31st August 2023 Charity Name: 3rd Buckingham Scout Group Charity Registration Number: 300658
OBJECTIVES AND ACTIVITIES
| SORP REF. | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document. |
Para 1.17 | The objectives of the Group are as a unit of the Scout Association. The Aim of the Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
1) Provision of Scouting activities and facilities for young people between the ages of 6 and 14 living in Buckingham and surrounding villages. 2) Effective operation of the Scout & Community Centre at 53 Embleton Way, Buckingham for the benefit of the Local Community. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit. |
Para 1.18 | The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
Additional Information (optional) You may choose to include further statements where relevant about:
| SORP REF. | ||
| Policy on grant making | Para 1.38 | We remain committed to the provision of grants to other charitable organisations that may be in need, although no applications were received during the year. |
| Policy on social investment including program related investment. |
Para 1.38 | N/A |
3[rd] Buckingham Scout Group Charity reg. No.: 300658 Trustees Report for Year to 31 Aug 23 Page 2
| Contribution made by volunteers. |
Para 1.38 | The programmes of activities for our Scout, Cub and Beavers members are totally reliant upon the volunteer Scout Leaders with support from parent volunteers. The fundraising is carried out by volunteer parents and Scout Leaders as well as young people from one or more of the Scout sections: Beavers, Cubs, Scouts. We were also entirely reliant on volunteers to manage the operation of our Scout & Community Centre, and to manage the expansion in the use of the Centre for local events. |
|---|---|---|
| Other | N/A |
Achievements and Performance
| SORP REF. | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | 1. The Scout Group continued to provide exciting weekly activities and opportunities for the young people of Buckingham, facilitating their personal development and education. The Group supported local events, such as the Buckingham Christmas Parade amongst others, both as part of fundraising but also to demonstrate volunteer support to the local community and develop our members’ sense of citizenship. 2. A lot of work has gone in to reinstating overnight and offsite activities, and a number of one night and two night camps as well as trips to observatories have taken place. 3. Utilisation of the Scout & Community Centre continues to grow with more local events being held as well as private parties. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP REF. | ||
| Achievements against objectives set. |
Para 1.41 | We increased the participation of our local youngsters in activities and events outside of and in addition to our regular meetings over the year. We sustained through the year the activities and development of our Scout troop; Cub packs and Beaver colonies, through the work of our dedicated volunteers. We improved the facilities of our Scout & Community Centre to provide a welcome space for the community to utilise. |
| Performance of fundraising activities against objectives set. |
Para 1.41 | No fundraising objectives were set for the year, as the charity is in a healthy financial position and has regular income from hall hire. We did continue to undertake the regular annual fundraising events in the community that our members can participate in. |
3[rd] Buckingham Scout Group Charity reg. No.: 300658 Trustees Report for Year to 31 Aug 23 Page 3
| Investment performance against objectives. |
Para 1.41 | The funds held by the Group are not invested. |
| Other | N/A |
FINANCIAL REVIEW
| FINANCIAL REVIEW | ||
|---|---|---|
| SORP REF. | ||
| Review of the charity’s financial position at the end of the period. |
Para 1.21 | At the end of the period, the Charity had net assets of £65,290 including a Building & Maintenance Fund of £40,017, and a Reserve Fund of £3,055. Group membership charge has remained at £12 month for the period. |
| Statement explaining the policy for holding reserves stating why they are held. |
Para 1.22 | The Trustees expanded on its reserves policy and in addition to three months’ subscription income (£4,000) as a reserve, created an additional fund for building repairs of £40,000 should anything substantial occur. The £4,000 reserve is held to provide for any period when we are, in any unexpected circumstance, unable to secure expected income or face significant unanticipated costs. |
| Amount of reserves held. | Para 1.22 | See above. |
| Reasons for holding zero reserves. |
Para 1.22 | N/A |
| Details of fund materially in deficit. |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern. |
Para 1.23 | None |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP REF. | ||
|---|---|---|
| The charity’s principal sources of funds (including any fundraising). |
Para 1.47 | The Scout Group relies upon parent subscriptions and on its own regular fundraising events. In addition, the charity benefits from rental income arising from hires of the Centre (net of Centre running costs). |
| Investment policy and objectives including any social investment policy adopted. |
Para 1.46 | The Group does not have sufficient long-term funds to invest in longer term investments. The Group has therefore adopted a low-risk strategy to the investment of its funds. All funds are held in mainstream bank or building society accounts which are covered by the FSCS scheme. |
| A description of the principal risks facing the charity |
Para 1.46 | The major ongoing risks to which we believe the Group is exposed are: |
3[rd] Buckingham Scout Group Charity reg. No.: 300658 Trustees Report for Year to 31 Aug 23 Page 4
| • Failure to safeguard children: the Group takes its responsibility for safeguarding seriously and closely follows Scout Association safeguarding procedures to ensure children are not put at risk. The trustees periodically obtain assurance on the operation of safeguarding arrangements. • Damage to property and equipment: The Group stores most of its equipment in a secure environment and has contents insurance to mitigate against loss. The charity has insurance to mitigate the impact of loss of the Centre. • Injury to leaders, helpers, supporters and members: The Group, through the membership fees, contributes to the Scout Association’s standard insurance policy. • Reduction or loss of Leaders: The Group is totally reliant on volunteers. If there were a reduction in the number of leaders to an unacceptable level in a particular section or in the Group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario, the complete closure of the Group. We have seen a small increase in the number of leaders this year and we continue to try and recruit and advertise opportunities. ~~•~~ Reduction or loss of members: The Group provides activities for young people as Beavers, Cubs and Scouts aged 6 to 14 years. If there were a reduction in membership in a particular section or the Group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario, the complete closure of the Group. There is a risk that increased running costs outstrip Scout Group’s income. We continue to be watchful of the Centre’s operating costs and regularly review the fees charged to ensure we remain competitive, but can cover the cost of operation. |
||
|---|---|---|
| Other | N/A |
STRUCTURE, GOVERNANCE AND MANAGEMENT
| DESCRIPTION OF CHARITY’S TRUSTS: | SORP REF. | |
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. These are supplemented by a 3rd |
3[rd] Buckingham Scout Group Charity reg. No.: 300658 Trustees Report for Year to 31 Aug 23 Page 5
| Buckingham Scout Group Constitution adopted in 2017. |
||
|---|---|---|
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | The Group is a trust established under its rules which are common to all Scouts. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The Trustees are the members of the Group Executive Committee. Members of the Committee are appointed by the Scout Group Council at an annual general meeting. Between AGMs, new members can be co- opted onto the Committee by the Group Executive Committee. |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| SORP REF. | ||
| Policies and procedures adopted for the induction and training of trustees. |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works. |
Para 1.51 | The charity operates within the wider framework of policies and guidance issued by the Scout Association |
| Relationship with any related parties. |
Para 1.51 | The Scout Association, and County and District Scouts. The charity continues to have in place a Partnership Agreement with a locally-based Explorer Scout Unit, now known as Phoenix (North) Explorers. The Unit falls within the ambit of Buckingham & Winslow Scout District, a separate charity. The Explorer Unit provides Scouting activities for older youngsters, enabling our members who are over 14 to migrate to membership of the Explorer Unit and continue in Scouting. |
| Other | N/A |
REFERENCE AND ADMINISTRATIVE DETAILS
| Charity name | 3rd Buckingham Scout Group |
|---|---|
| Other name the charity uses | Embleton Way Scout & Community Centre |
| Registered charity number | 300658 |
| Charity’s principal address | The centre of the charity’s operations is: 3rd Buckingham Scout Group Embleton Way Scout and Community Centre 53 Embleton Way Buckingham MK18 1FH |
3[rd] Buckingham Scout Group Charity reg. No.: 300658 Trustees Report for Year to 31 Aug 23 Page 6
Names of the charity trustees who manage the charity
| TRUSTEE NAME OFFICE (IF ANY) 1 Chris Armitage Chairman 2 Neil Blunstone GroupScout Leader 3Sheryne Shillingford-Reed Group Treasurer 4Louise Grensted Executive Committee Member 5 TraceyMcLaughlin Secretary 6Corin Brearley Executive Committee Member 7James Tebboth Executive Committee Member 8 Robert Streat Section Leader 9Christopher Epps Phoenix (North) Explorer Unit Leader 1 0 Tina Anderson Section Leader Corporate trustees–names of the directors at |
TRUSTEE NAME | OFFICE (IF ANY) | OFFICE (IF ANY) | DATES ACTED IF NOT FOR WHOLE YEAR |
DATES ACTED IF NOT FOR WHOLE YEAR |
NAME OF PERSON (OR BODY) ENTITLED TO APPOINT TRUSTEE (IF ANY) |
|---|---|---|---|---|---|---|
| Chris Armitage | Chairman | GroupScout Council | ||||
| Neil Blunstone | GroupScout Leader | GroupScout Council | ||||
| Sheryne Shillingford-Reed |
Group Treasurer | Group Scout Council | ||||
| Louise Grensted | Executive Committee Member |
Group Scout Council | ||||
| TraceyMcLaughlin | Secretary | GroupScout Council | ||||
| Corin Brearley | Executive Committee Member |
Group Scout Council | ||||
| James Tebboth | Executive Committee Member |
Group Scout Council | ||||
| Robert Streat | Section Leader | GroupScout Council | ||||
| Christopher Epps | Phoenix (North) Explorer Unit Leader |
Group Scout Council | ||||
Tina Anderson |
Section Leader | Group Scout Council | ||||
| the date the report was approved | ||||||
| DIRECTOR NAME | ||||||
| N/A | ||||||
| Name of trustees holding title to property belonging to the charity | ||||||
| TRUSTEE NAME | DATES ACTED IF NOT FOR WHOLE YEAR | |||||
| Scout Association Trust Corporation |
FUNDS HELD AS CUSTODIAN TRUSTEES ON BEHALF OF OTHERS
| Description of the assets held in this capacity. |
Under the Partnership Agreement in place with the Phoenix (North) Explorers Unit (see above), we collect subscription income from its members and pay their costs and expenses as and when due. |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects. |
The Phoenix (North) Explorers Unit seeks to provide a continuation of opportunities providing by Scouting activities for personal development for youngsters who have ‘aged out’ of the Group’s Scouting Section. The Unit forms part of the Buckingham & Winslow District Scouts, a charity which is also a signatory to the Partnership Agreement. Such Units are a formal part of the structure of Scouting, as promoted by The Scout Association. |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
All Explorer income, including membership subscriptions received from Explorer Unit members is segregated in accounting records and transferred to a separate account. Any expenditure payments made on behalf of Explorers are made solely from this separate account. |
3[rd] Buckingham Scout Group Charity reg. No.: 300658 Trustees Report for Year to 31 Aug 23 Page 7
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| TYPE OF ADVISER NAME ADDRESS |
||
| N/A | ||
Name of chief executive or names of senior staff members (Optional information)
EXEMPTIONS FROM DISCLOSURE
Reason for non-disclosure of key personnel details N/A
Other optional information
DECLARATIONS
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| DECLARATIONS | DECLARATIONS | DECLARATIONS |
|---|---|---|
| The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees |
||
| SIGNATURE(S) | Chris Armitage |
Sheryne Shillingford-Reed |
| FULL NAME(S) | CHRISTOPHER ARMITAGE |
SHERYNE SHILLINGFORD-REED |
| POSITION | Group Chair |
Group Treasurer |
| DATE | 30thJune 2024 |
30thJune 2024 |
3[rd] Buckingham
ANNUAL ACCOUNTS for the Year to 31[st] August 2023
for presenta+on to the Annual General Mee+ng On Friday, 7[th] May 2024
3[rd] Buckingham Scout Group
53 Embleton Way, Buckingham, MK18 1FH Registered Charity No.: 300658
Profit and Loss
3rd Buckingham Scout Group For the year ended 31 August 2023
| Profit and Loss 3rd Buckingham Scout Group For the year ended 31 August 2023 |
||
|---|---|---|
| 2023 | TOTAL | |
| Turnover | ||
| 200 - Group Subscriptions | 14.50 | 14.50 |
| 201 - Beavers Subscriptions | 2,448.00 | 2,448.00 |
| 202 - Cubs Subscriptions | 3,348.00 | 3,348.00 |
| 203 - Scouts Subscriptions | 3,216.00 | 3,216.00 |
| 210 - Hire of premises and equipment | 14,512.24 | 14,512.24 |
| 250 - Explorers: Services Income | 1,334.00 | 1,334.00 |
| 260 - Other Revenue | 134.66 | 134.66 |
| 270 - Interest Income | 60.76 | 60.76 |
| 299 - Hire Deposits Held | (100.00) | (100.00) |
| Total Turnover | 24,968.16 | 24,968.16 |
| Gross Profit | 24,968.16 | 24,968.16 |
| Administrative Costs | ||
| 330 - Weekly Activities | 148.86 | 148.86 |
| 331 - Badges | 858.09 | 858.09 |
| 332 - Clothing | 83.97 | 83.97 |
| 333 - Scout Equipment | 816.47 | 816.47 |
| 335 - Events Expenditure | 20.42 | 20.42 |
| 336 - Bad Debts | 259.00 | 259.00 |
| 401 - Audit & Accountancy Fees | 250.00 | 250.00 |
| 404 - Bank Fees | (95.00) | (95.00) |
| 405 - PayPal Fees | 398.73 | 398.73 |
| 406 - GoCardless Fees | 403.19 | 403.19 |
| 408 - Cleaning | 3,106.72 | 3,106.72 |
| 409 - Fire Risk & Other Services | 723.70 | 723.70 |
| 425 - Postage, Freight & Courier | 7.65 | 7.65 |
| 429 - General Expenses/Other Costs | 18.50 | 18.50 |
| 433 - Insurance | 867.17 | 867.17 |
| 445 - Light, Power, Heating, Water | 2,569.72 | 2,569.72 |
| 461 - Printing & Stationery | 29.94 | 29.94 |
| 463 - IT Software and Consumables | 703.80 | 703.80 |
| 473 - Repairs & Maintenance | 1,598.74 | 1,598.74 |
| 475 - Keyholder Costs | 1,018.00 | 1,018.00 |
| 486 - Annual Scout Association Subscription | 4,608.00 | 4,608.00 |
| 489 - Telephone & Internet | 191.13 | 191.13 |
| 490 - Website | 249.14 | 249.14 |
| 493 - Travel - National | 19.80 | 19.80 |
| Total Administrative Costs | 18,855.74 | 18,855.74 |
| Operating Profit | 6,112.42 | 6,112.42 |
Operating Profit
Profit and Loss 3rd Buckingham Scout Group
30 Jun 2024 Page 1 of 2
Profit and Loss
| 2023 | TOTAL | |
|---|---|---|
| Other Income | ||
| 220 - Fundraising & Donations | 178.73 | 178.73 |
| Total Other Income | 178.73 | 178.73 |
| Profit on Ordinary Activities Before Taxation | 6,291.15 | 6,291.15 |
| Profit after Taxation | 6,291.15 | 6,291.15 |
Profit and Loss 3rd Buckingham Scout Group
30 Jun 2024 Page 2 of 2
3[rd] Buckingham
ANNUAL ACCOUNTS for the Year to 31[st] August 2023
for presenta+on to the Annual General Mee+ng On Friday, 7[th] May 2024
3[rd] Buckingham Scout Group
53 Embleton Way, Buckingham, MK18 1FH Registered Charity No.: 300658
Profit and Loss
3rd Buckingham Scout Group For the year ended 31 August 2023
| Profit and Loss 3rd Buckingham Scout Group For the year ended 31 August 2023 |
||
|---|---|---|
| 2023 | TOTAL | |
| Turnover | ||
| 200 - Group Subscriptions | 14.50 | 14.50 |
| 201 - Beavers Subscriptions | 2,448.00 | 2,448.00 |
| 202 - Cubs Subscriptions | 3,348.00 | 3,348.00 |
| 203 - Scouts Subscriptions | 3,216.00 | 3,216.00 |
| 210 - Hire of premises and equipment | 14,512.24 | 14,512.24 |
| 250 - Explorers: Services Income | 1,334.00 | 1,334.00 |
| 260 - Other Revenue | 134.66 | 134.66 |
| 270 - Interest Income | 60.76 | 60.76 |
| 299 - Hire Deposits Held | (100.00) | (100.00) |
| Total Turnover | 24,968.16 | 24,968.16 |
| Gross Profit | 24,968.16 | 24,968.16 |
| Administrative Costs | ||
| 330 - Weekly Activities | 148.86 | 148.86 |
| 331 - Badges | 858.09 | 858.09 |
| 332 - Clothing | 83.97 | 83.97 |
| 333 - Scout Equipment | 816.47 | 816.47 |
| 335 - Events Expenditure | 20.42 | 20.42 |
| 336 - Bad Debts | 259.00 | 259.00 |
| 401 - Audit & Accountancy Fees | 250.00 | 250.00 |
| 404 - Bank Fees | (95.00) | (95.00) |
| 405 - PayPal Fees | 398.73 | 398.73 |
| 406 - GoCardless Fees | 403.19 | 403.19 |
| 408 - Cleaning | 3,106.72 | 3,106.72 |
| 409 - Fire Risk & Other Services | 723.70 | 723.70 |
| 425 - Postage, Freight & Courier | 7.65 | 7.65 |
| 429 - General Expenses/Other Costs | 18.50 | 18.50 |
| 433 - Insurance | 867.17 | 867.17 |
| 445 - Light, Power, Heating, Water | 2,569.72 | 2,569.72 |
| 461 - Printing & Stationery | 29.94 | 29.94 |
| 463 - IT Software and Consumables | 703.80 | 703.80 |
| 473 - Repairs & Maintenance | 1,598.74 | 1,598.74 |
| 475 - Keyholder Costs | 1,018.00 | 1,018.00 |
| 486 - Annual Scout Association Subscription | 4,608.00 | 4,608.00 |
| 489 - Telephone & Internet | 191.13 | 191.13 |
| 490 - Website | 249.14 | 249.14 |
| 493 - Travel - National | 19.80 | 19.80 |
| Total Administrative Costs | 18,855.74 | 18,855.74 |
| Operating Profit | 6,112.42 | 6,112.42 |
Operating Profit
Profit and Loss 3rd Buckingham Scout Group
30 Jun 2024 Page 1 of 2
Profit and Loss
| 2023 | TOTAL | |
|---|---|---|
| Other Income | ||
| 220 - Fundraising & Donations | 178.73 | 178.73 |
| Total Other Income | 178.73 | 178.73 |
| Profit on Ordinary Activities Before Taxation | 6,291.15 | 6,291.15 |
| Profit after Taxation | 6,291.15 | 6,291.15 |
Profit and Loss 3rd Buckingham Scout Group
30 Jun 2024 Page 2 of 2