_3[rd] Buckingham Scout Group Charity reg. No.: 300658 Trustees Report for Year to 31 Aug 23_ Page **1**
**Trustees’ Annual Report for the period From: 1st September 2022 to 31st August 2023 Charity Name: 3rd Buckingham Scout Group Charity Registration Number: 300658**
## **OBJECTIVES AND ACTIVITIES**
||**SORP REF.**||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document.|Para 1.17|**The objectives of the Group are as a unit of**
**the Scout Association. The Aim of the Scout**
**Association is to promote the development of**
**young people in achieving their full physical,**
**intellectual, social and spiritual potentials, as**
**individuals, as responsible citizens and as**
**members of their local national and**
**international communities. The method of**
**achieving the Aim of the Association is by**
**providing an enjoyable and attractive scheme**
**of progressive training, based on the Scout**
**Promise and Law and guided by adult**
**leadership.**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17
and 1.19|**1) Provision of Scouting activities and**
**facilities for young people between the ages**
**of 6 and 14 living in Buckingham and**
**surrounding villages.**
**2) Effective operation of the Scout &**
**Community Centre at 53 Embleton Way,**
**Buckingham for the benefit of the Local**
**Community.**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit.|Para 1.18|**The Group meets the Charity Commission's**
**public benefit criteria under both the**
**advancement of education and the**
**advancement of citizenship or community**
**development headings**.|
**Additional Information (optional)** You may choose to include further statements where relevant about:
||||
|---|---|---|
||**SORP REF.**||
|Policy on grant making|Para 1.38|**We remain committed to the provision of**
**grants to other charitable organisations that**
**may be in need, although no applications were**
**received during the year.**|
|Policy on social investment
including program related
investment.|Para 1.38|**N/A**|
_3[rd] Buckingham Scout Group Charity reg. No.: 300658 Trustees Report for Year to 31 Aug 23_ Page **2**
|Contribution made by
volunteers.|Para 1.38|**The programmes of activities for our Scout,**
**Cub and Beavers members are totally reliant**
**upon the volunteer Scout Leaders with**
**support from parent volunteers. The**
**fundraising is carried out by volunteer parents**
**and Scout Leaders as well as young people**
**from one or more of the Scout sections:**
**Beavers, Cubs, Scouts. We were also entirely**
**reliant on volunteers to manage the operation**
**of our Scout & Community Centre, and to**
**manage the expansion in the use of the Centre**
**for local events.**|
|---|---|---|
|Other||**N/A**|
## **Achievements and Performance**
||**SORP REF.**||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**1. The Scout Group continued to provide**
**exciting weekly activities and opportunities**
**for the young people of Buckingham,**
**facilitating their personal development and**
**education. The Group supported local events,**
**such as the Buckingham Christmas Parade**
**amongst others, both as part of fundraising**
**but also to demonstrate volunteer support to**
**the local community and develop our**
**members’ sense of citizenship.**
**2. A lot of work has gone in to reinstating**
**overnight and offsite activities, and a number**
**of one night and two night camps as well as**
**trips to observatories have taken place.**
**3. Utilisation of the Scout & Community**
**Centre continues to grow with more local**
**events being held as well as private parties.**|
**Additional information (optional)** You may choose to include further statements where relevant about:
||||
|---|---|---|
||**SORP REF.**||
|Achievements against
objectives set.|Para 1.41|**We increased the participation of our local**
**youngsters in activities and events outside of**
**and in addition to our regular meetings over**
**the year.**
**We sustained through the year the activities**
**and development of our Scout troop; Cub**
**packs and Beaver colonies, through the work**
**of our dedicated volunteers.**
**We improved the facilities of our Scout &**
**Community Centre to provide a welcome**
**space for the community to utilise.**|
|Performance of fundraising
activities against objectives
set.|Para 1.41|**No fundraising objectives were set for the**
**year, as the charity is in a healthy financial**
**position and has regular income from hall**
**hire.**
**We did continue to undertake the regular**
**annual fundraising events in the community**
**that our members can participate in.**|
_3[rd] Buckingham Scout Group Charity reg. No.: 300658 Trustees Report for Year to 31 Aug 23_ Page **3**
||||
|---|---|---|
|Investment performance
against objectives.|Para 1.41|**The funds held by the Group are not invested.**|
|Other||**N/A**|
## **FINANCIAL REVIEW**
|**FINANCIAL REVIEW**|||
|---|---|---|
||**SORP REF.**||
|Review of the charity’s
financial position at the end
of the period.|Para 1.21|**At the end of the period, the Charity had net**
**assets of £65,290 including a Building &**
**Maintenance Fund of £40,017, and a Reserve**
**Fund of £3,055.**
**Group membership charge has remained at**
**£12 month for the period.**|
|Statement explaining the
policy for holding reserves
stating why they are held.|Para 1.22|**The Trustees expanded on its reserves policy**
**and in addition to three months’ subscription**
**income (£4,000) as a reserve, created an**
**additional fund for building repairs of £40,000**
**should anything substantial occur. The £4,000**
**reserve is held to provide for any period when**
**we are, in any unexpected circumstance,**
**unable to secure expected income or face**
**significant unanticipated costs.**|
|Amount of reserves held.|Para 1.22|**See above.**|
|Reasons for holding zero
reserves.|Para 1.22|**N/A**|
|Details of fund materially in
deficit.|Para 1.24|**N/A**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern.|Para 1.23|**None**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||**SORP REF.**||
|---|---|---|
|The charity’s principal
sources of funds (including
any fundraising).|Para 1.47|**The Scout Group relies upon parent**
**subscriptions and on its own regular**
**fundraising events.**
**In addition, the charity benefits from rental**
**income arising from hires of the Centre (net of**
**Centre running costs).**|
|Investment policy and
objectives including any
social investment policy
adopted.|Para 1.46|**The Group does not have sufficient long-term**
**funds to invest in longer term investments.**
**The Group has therefore adopted a low-risk**
**strategy to the investment of its funds. All**
**funds are held in mainstream bank or building**
**society accounts which are covered by the**
**FSCS scheme.**|
|A description of the principal
risks facing the charity|Para 1.46|**The major ongoing risks to which we believe**
**the Group is exposed are:**|
_3[rd] Buckingham Scout Group Charity reg. No.: 300658 Trustees Report for Year to 31 Aug 23_ Page **4**
|||•
**Failure to safeguard children: the Group**
**takes its responsibility for safeguarding**
**seriously and closely follows Scout**
**Association safeguarding procedures to**
**ensure children are not put at risk. The**
**trustees periodically obtain assurance on**
**the operation of safeguarding**
**arrangements.**
•
**Damage to property and equipment: The**
**Group stores most of its equipment in a**
**secure environment and has contents**
**insurance to mitigate against loss. The**
**charity has insurance to mitigate the**
**impact of loss of the Centre.**
•
**Injury to leaders, helpers, supporters and**
**members: The Group, through the**
**membership fees, contributes to the Scout**
**Association’s standard insurance policy.**
•
**Reduction or loss of Leaders: The Group is**
**totally reliant on volunteers. If there were a**
**reduction in the number of leaders to an**
**unacceptable level in a particular section**
**or in the Group as a whole then there**
**would have to be a contraction,**
**consolidation or closure of a section. In**
**the worst case scenario, the complete**
**closure of the Group. We have seen a**
**small increase in the number of leaders**
**this year and we continue to try and recruit**
**and advertise opportunities.**
~~•~~
**Reduction or loss of members: The Group**
**provides activities for young people as**
**Beavers, Cubs and Scouts aged 6 to 14**
**years. If there were a reduction in**
**membership in a particular section or the**
**Group as whole then there would have to**
**be a contraction, consolidation or closure**
**of a section. In the worst case scenario,**
**the complete closure of the Group.**
**There is a risk that increased running costs**
**outstrip Scout Group’s income. We continue**
**to be watchful of the Centre’s operating costs**
**and regularly review the fees charged to**
**ensure we remain competitive, but can cover**
**the cost of operation.**|
|---|---|---|
|Other||**N/A**|
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
|**DESCRIPTION OF CHARITY’S TRUSTS:**|**SORP REF.**||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**The Group's governing documents are those**
**of the The Scout Association. They consist of**
**a Royal Charter, which in turn gives authority**
**to the Bye Laws of the Association and The**
**Policy, Organisation and Rules of The Scout**
**Association. These are supplemented by a 3rd**|
_3[rd] Buckingham Scout Group Charity reg. No.: 300658 Trustees Report for Year to 31 Aug 23_ Page **5**
|||**Buckingham Scout Group Constitution**
**adopted in 2017.**|
|---|---|---|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**The Group is a trust established under its**
**rules which are common to all Scouts.**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**The Trustees are the members of the Group**
**Executive Committee. Members of the**
**Committee are appointed by the Scout Group**
**Council at an annual general meeting.**
**Between AGMs, new members can be co-**
**opted onto the Committee by the Group**
**Executive Committee.**|
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
||**SORP REF.**||
|Policies and procedures
adopted for the induction and
training of trustees.|Para 1.51||
|The charity’s organisational
structure and any wider
network with which the
charity works.|Para 1.51|**The charity operates within the wider**
**framework of policies and guidance issued by**
**the Scout Association**|
|Relationship with any related
parties.|Para 1.51|**The Scout Association, and County and**
**District Scouts.**
**The charity continues to have in place a**
**Partnership Agreement with a locally-based**
**Explorer Scout Unit, now known as Phoenix**
**(North) Explorers. The Unit falls within the**
**ambit of Buckingham & Winslow Scout**
**District, a separate charity. The Explorer Unit**
**provides Scouting activities for older**
**youngsters, enabling our members who are**
**over 14 to migrate to membership of the**
**Explorer Unit and continue in Scouting.**|
|Other||**N/A**|
## **REFERENCE AND ADMINISTRATIVE DETAILS**
|Charity name|**3rd Buckingham Scout Group**|
|---|---|
|Other name the charity uses|**Embleton Way Scout & Community Centre**|
|Registered charity number|**300658**|
|Charity’s principal address|**The centre of the charity’s operations is:**
**3rd Buckingham Scout Group**
**Embleton Way Scout and Community Centre**
**53 Embleton Way**
**Buckingham**
**MK18 1FH**|
_3[rd] Buckingham Scout Group Charity reg. No.: 300658 Trustees Report for Year to 31 Aug 23_ Page **6**
**Names of the charity trustees who manage the charity**
|**TRUSTEE NAME**
**OFFICE (IF ANY)**
1 Chris Armitage
Chairman
2 Neil Blunstone
GroupScout Leader
3Sheryne
Shillingford-Reed
Group Treasurer
4Louise Grensted
Executive
Committee Member
5 TraceyMcLaughlin
Secretary
6Corin Brearley
Executive
Committee Member
7James Tebboth
Executive
Committee Member
8 Robert Streat
Section Leader
9Christopher Epps
Phoenix (North)
Explorer Unit Leader
1
0
Tina Anderson
Section Leader
Corporate trustees–names of the directors at|**TRUSTEE NAME**|**OFFICE (IF ANY)**|**OFFICE (IF ANY)**|**DATES ACTED IF NOT FOR**
**WHOLE YEAR**|**DATES ACTED IF NOT FOR**
**WHOLE YEAR**|**NAME OF PERSON (OR**
**BODY) ENTITLED TO**
**APPOINT TRUSTEE (IF ANY)**|
|---|---|---|---|---|---|---|
||Chris Armitage|Chairman||||GroupScout Council|
||Neil Blunstone|GroupScout Leader||||GroupScout Council|
||Sheryne
Shillingford-Reed|Group Treasurer||||Group Scout Council|
||Louise Grensted|Executive
Committee Member||||Group Scout Council|
||TraceyMcLaughlin|Secretary||||GroupScout Council|
||Corin Brearley|Executive
Committee Member||||Group Scout Council|
||James Tebboth|Executive
Committee Member||||Group Scout Council|
||Robert Streat|Section Leader||||GroupScout Council|
||Christopher Epps|Phoenix (North)
Explorer Unit Leader||||Group Scout Council|
||
Tina Anderson|Section Leader||||Group Scout Council|
|||||the date the report was approved|||
|**DIRECTOR NAME**|||||||
|**N/A**|||||||
|Name of trustees holding title to property belonging to the charity|||||||
|**TRUSTEE NAME**|||**DATES ACTED IF NOT FOR WHOLE YEAR**||||
|**Scout Association Trust**
**Corporation**|||||||
## **FUNDS HELD AS CUSTODIAN TRUSTEES ON BEHALF OF OTHERS**
|Description of the assets
held in this capacity.|**Under the Partnership Agreement in place with the Phoenix**
**(North) Explorers Unit (see above), we collect subscription**
**income from its members and pay their costs and expenses**
**as and when due.**|
|---|---|
|Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects.|**The Phoenix (North) Explorers Unit seeks to provide a**
**continuation of opportunities providing by Scouting activities**
**for personal development for youngsters who have ‘aged out’**
**of the Group’s Scouting Section. The Unit forms part of the**
**Buckingham & Winslow District Scouts, a charity which is**
**also a signatory to the Partnership Agreement. Such Units**
**are a formal part of the structure of Scouting, as promoted by**
**The Scout Association.**|
|Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|**All Explorer income, including membership subscriptions**
**received from Explorer Unit members is segregated in**
**accounting records and transferred to a separate account.**
**Any expenditure payments made on behalf of Explorers are**
**made solely from this separate account.**|
_3[rd] Buckingham Scout Group Charity reg. No.: 300658 Trustees Report for Year to 31 Aug 23_ Page **7**
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**TYPE OF ADVISER**
**NAME**
**ADDRESS**|||
|**N/A**|||
||||
||||
**Name of chief executive or names of senior staff members (Optional information)**
## **EXEMPTIONS FROM DISCLOSURE**
Reason for non-disclosure of key personnel details **N/A**
## **Other optional information**
## **DECLARATIONS**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**DECLARATIONS**|**DECLARATIONS**|**DECLARATIONS**|
|---|---|---|
|**The trustees declare that they have approved the trustees’ report above.**
**Signed** **on behalf of the charity’s trustees**|||
|**SIGNATURE(S)**|
_Chris Armitage_|_Sheryne Shillingford-Reed_|
|**FULL NAME(S)**|
CHRISTOPHER ARMITAGE|SHERYNE SHILLINGFORD-REED|
|**POSITION**|
Group Chair|Group Treasurer|
|**DATE**|
30thJune 2024|30thJune 2024|
## **3[rd] Buckingham**
ANNUAL ACCOUNTS for the Year to 31[st] August 2023
for presenta+on to the Annual General Mee+ng On Friday, 7[th] May 2024
**3[rd] Buckingham Scout Group**
53 Embleton Way, Buckingham, MK18 1FH Registered Charity No.: 300658
## **Profit and Loss**
## **3rd Buckingham Scout Group For the year ended 31 August 2023**
|**Profit and Loss**
**3rd Buckingham Scout Group**
**For the year ended 31 August 2023**|||
|---|---|---|
||**2023**|**TOTAL**|
|**Turnover**|||
|200 - Group Subscriptions|14.50|14.50|
|201 - Beavers Subscriptions|2,448.00|2,448.00|
|202 - Cubs Subscriptions|3,348.00|3,348.00|
|203 - Scouts Subscriptions|3,216.00|3,216.00|
|210 - Hire of premises and equipment|14,512.24|14,512.24|
|250 - Explorers: Services Income|1,334.00|1,334.00|
|260 - Other Revenue|134.66|134.66|
|270 - Interest Income|60.76|60.76|
|299 - Hire Deposits Held|(100.00)|(100.00)|
|**Total Turnover**|**24,968.16**|**24,968.16**|
|**Gross Profit**|**24,968.16**|**24,968.16**|
|**Administrative Costs**|||
|330 - Weekly Activities|148.86|148.86|
|331 - Badges|858.09|858.09|
|332 - Clothing|83.97|83.97|
|333 - Scout Equipment|816.47|816.47|
|335 - Events Expenditure|20.42|20.42|
|336 - Bad Debts|259.00|259.00|
|401 - Audit & Accountancy Fees|250.00|250.00|
|404 - Bank Fees|(95.00)|(95.00)|
|405 - PayPal Fees|398.73|398.73|
|406 - GoCardless Fees|403.19|403.19|
|408 - Cleaning|3,106.72|3,106.72|
|409 - Fire Risk & Other Services|723.70|723.70|
|425 - Postage, Freight & Courier|7.65|7.65|
|429 - General Expenses/Other Costs|18.50|18.50|
|433 - Insurance|867.17|867.17|
|445 - Light, Power, Heating, Water|2,569.72|2,569.72|
|461 - Printing & Stationery|29.94|29.94|
|463 - IT Software and Consumables|703.80|703.80|
|473 - Repairs & Maintenance|1,598.74|1,598.74|
|475 - Keyholder Costs|1,018.00|1,018.00|
|486 - Annual Scout Association Subscription|4,608.00|4,608.00|
|489 - Telephone & Internet|191.13|191.13|
|490 - Website|249.14|249.14|
|493 - Travel - National|19.80|19.80|
|**Total Administrative Costs**|**18,855.74**|**18,855.74**|
|**Operating Profit**|**6,112.42**|**6,112.42**|
## **Operating Profit**
Profit and Loss 3rd Buckingham Scout Group
30 Jun 2024 Page 1 of 2
Profit and Loss
||**2023**|**TOTAL**|
|---|---|---|
|**Other Income**|||
|220 - Fundraising & Donations|178.73|178.73|
|**Total Other Income**|**178.73**|**178.73**|
|**Profit on Ordinary Activities Before Taxation**|**6,291.15**|**6,291.15**|
|**Profit after Taxation**|**6,291.15**|**6,291.15**|
Profit and Loss 3rd Buckingham Scout Group
30 Jun 2024 Page 2 of 2
## **3[rd] Buckingham**
ANNUAL ACCOUNTS for the Year to 31[st] August 2023
for presenta+on to the Annual General Mee+ng On Friday, 7[th] May 2024
**3[rd] Buckingham Scout Group**
53 Embleton Way, Buckingham, MK18 1FH Registered Charity No.: 300658
## **Profit and Loss**
## **3rd Buckingham Scout Group For the year ended 31 August 2023**
|**Profit and Loss**
**3rd Buckingham Scout Group**
**For the year ended 31 August 2023**|||
|---|---|---|
||**2023**|**TOTAL**|
|**Turnover**|||
|200 - Group Subscriptions|14.50|14.50|
|201 - Beavers Subscriptions|2,448.00|2,448.00|
|202 - Cubs Subscriptions|3,348.00|3,348.00|
|203 - Scouts Subscriptions|3,216.00|3,216.00|
|210 - Hire of premises and equipment|14,512.24|14,512.24|
|250 - Explorers: Services Income|1,334.00|1,334.00|
|260 - Other Revenue|134.66|134.66|
|270 - Interest Income|60.76|60.76|
|299 - Hire Deposits Held|(100.00)|(100.00)|
|**Total Turnover**|**24,968.16**|**24,968.16**|
|**Gross Profit**|**24,968.16**|**24,968.16**|
|**Administrative Costs**|||
|330 - Weekly Activities|148.86|148.86|
|331 - Badges|858.09|858.09|
|332 - Clothing|83.97|83.97|
|333 - Scout Equipment|816.47|816.47|
|335 - Events Expenditure|20.42|20.42|
|336 - Bad Debts|259.00|259.00|
|401 - Audit & Accountancy Fees|250.00|250.00|
|404 - Bank Fees|(95.00)|(95.00)|
|405 - PayPal Fees|398.73|398.73|
|406 - GoCardless Fees|403.19|403.19|
|408 - Cleaning|3,106.72|3,106.72|
|409 - Fire Risk & Other Services|723.70|723.70|
|425 - Postage, Freight & Courier|7.65|7.65|
|429 - General Expenses/Other Costs|18.50|18.50|
|433 - Insurance|867.17|867.17|
|445 - Light, Power, Heating, Water|2,569.72|2,569.72|
|461 - Printing & Stationery|29.94|29.94|
|463 - IT Software and Consumables|703.80|703.80|
|473 - Repairs & Maintenance|1,598.74|1,598.74|
|475 - Keyholder Costs|1,018.00|1,018.00|
|486 - Annual Scout Association Subscription|4,608.00|4,608.00|
|489 - Telephone & Internet|191.13|191.13|
|490 - Website|249.14|249.14|
|493 - Travel - National|19.80|19.80|
|**Total Administrative Costs**|**18,855.74**|**18,855.74**|
|**Operating Profit**|**6,112.42**|**6,112.42**|
## **Operating Profit**
Profit and Loss 3rd Buckingham Scout Group
30 Jun 2024 Page 1 of 2
Profit and Loss
||**2023**|**TOTAL**|
|---|---|---|
|**Other Income**|||
|220 - Fundraising & Donations|178.73|178.73|
|**Total Other Income**|**178.73**|**178.73**|
|**Profit on Ordinary Activities Before Taxation**|**6,291.15**|**6,291.15**|
|**Profit after Taxation**|**6,291.15**|**6,291.15**|
Profit and Loss 3rd Buckingham Scout Group
30 Jun 2024 Page 2 of 2