2021-08-31-accounts

3[rd] Buckingham Scout Group Charity reg. No.: 300658 Trustees Report for Year to 31 Aug 21 Page 1

Trustees’ Annual Report for the period

From 1st September 2020 To 31[st] August 2021 Charity name: 3[rd] Buckingham Scout Group

Charity registration number: 300658

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The objectives of the Group are as a unit of the Scout Association. The Aim of the Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	1) Provision of Scouting activities and facilities for young people between the ages of 6 and 14 living in Buckingham and surrounding villages 2) Effective operation of the Scout & Community Centre at 53 Embleton Way, Buckingham for the benefit of the Local Community
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38

3[rd] Buckingham Scout Group Charity reg. No.: 300658 Trustees Report for Year to 31 Aug 21 Page 2

Policy on social investment including program related investment	Para 1.38	N/A
Contribution made by volunteers	Para 1.38	The programmes of activities for our Scout, Cub and Beavers members are totally reliant upon the volunteer Scout Leaders with support from parent volunteers. The fundraising is carried out by volunteer parents and Scout leaders as well as young people from one or more of the Scout sections: Beavers, Cubs, Scouts. We were also entirely reliant on volunteers to manage the re- opening of our Scout & Community Centre on a COVID-compliant basis in Sep 2020, and since then to manage the expansion in the use of the Centre for **local events. **
Other		N/A

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	1) The Scout Group continued to provide exciting weekly activities and opportunities for the young people of Buckingham, facilitating their personal development and education. The Group supported local events, both as part of fundraising but also to demonstrate volunteer support to local community and develop our members’ sense of citizenship. It has been challenging to reinstate all our activities, such as camps for youngsters, as the COVID restrictions eased, but we are well advanced on that path. 2) This year, following its reopening in September, the use of the Scout & Community Centre continue to expand, to provide new opportunities for local people to participate in activities laid on by those hiring the accommodation.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	We secured the active participation of local youngsters in the activities of the Scout Group. We sustained through the **year the activities and development of **

3[rd] Buckingham Scout Group Charity reg. No.: 300658 Trustees Report for Year to 31 Aug 21 Page 3

		our Scout troop; Cub packs and Beaver colonies, through the work of our dedicated volunteers. As noted above, we also continued to expand the use of our new Centre, with an increasing level of hires for local activities.
Performance of fundraising activities against objectives set	Para 1.41	During the year, we undertook only limited fundraising, as we are in a relatively healthy financial position.
Investment performance against objectives	Para 1.41	The funds held by the Group are not invested.
Other		N/A

3[rd] Buckingham Scout Group Charity reg. No.: 300658 Trustees Report for Year to 31 Aug 21 Page 4

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	At the end of the period, the Charity had net assets of £56,113 (inclusive of anticipated Gift Aid awaiting payment by HMRC of £1,300). With our building programme complete, at the end of the period we wound up our Building Fund, and in substitution established a Development Fund holding £10,000. This will allow us to continue to fit out and equip the Scout & Community Centre. Our General Fund stood at £38,013, and £8,100 had been placed in our **Maintenance Fund for our Centre. **
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The Trustees continued with its reserves policy to retain three months’ worth of subscription income as a reserve. This is equivalent to c. £4,000. The reserve is held to provide for any period when we are, in any unexpected circumstance, unable to secure expected income or face **significant unanticipated costs. **
Amount of reserves held	Para 1.22	**See above. **
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	None

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	The Scout Group relies upon parent subscriptions and on its own regular fundraising. In addition, the charity benefits from rental income arising from hires of the Centre (net of Centre running costs).
Investment policy and objectives including any social investment policy adopted	Para 1.46	The Group does not have sufficient long- term funds to invest in longer term investments. The Group has therefore adopted a low-risk strategy to the investment of its funds. All funds are held in mainstream bank or building society accounts which are covered by the FSCS scheme.
A description of the principal risksfacing the charity	Para 1.46	The major ongoing risks to which we believe the Group is exposed are:

3[rd] Buckingham Scout Group Charity reg. No.: 300658 Trustees Report for Year to 31 Aug 21 Page 5

 Failure to safeguard children: the Group takes its responsibility for safeguarding seriously and closely follows Scout Association safeguarding procedures to ensure children are not put at risk. The trustees periodically obtain assurance on the operation of safeguarding arrangements. ▪ Damage to property and equipment: The Group stores most of its equipment in a secure environment and has contents insurance to mitigate against loss. The charity has insurance to mitigate the impact of loss of the Centre. ▪ Injury to leaders, helpers, supporters and members: The Group, through the membership fees, contributes to the Scout Association’s standard insurance policy. ▪ Reduction or loss of Leaders: The Group is totally reliant on volunteers. If there were a reduction in the number of leaders to an unacceptable level in a particular section or in the Group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario, the complete closure of the Group. This year has seen a decline in leaders due to the Covid restrictions on Scouting but we continue to encourage parent involvement in order to provide support and keep parents involved. ▪ Reduction or loss of members: The Group provides activities for young people as Beavers, Cubs and Scouts aged 6 to 14 years. If there were a reduction in membership in a particular section or the Group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario, the complete closure of the Group. Following a decline in active member participation due to Covid restrictions, we have been actively rebuilding the membership during the year, as our volunteer resources allow.

There is a risk that increased running costs outstrip Scout Group’s income. However, we now have a firm handle on the Centre’s operating costs and income and expenditure is budgeted annually

3[rd] Buckingham Scout Group Charity reg. No.: 300658 Trustees Report for Year to 31 Aug 21 Page 6

		and monitored regularly. Our income from hiring the Centre has been increasing, and this risk has receded. The risk of Government restrictions on social activity because of a pandemic, preventing members being able to participate in Scouting, resulting in reduced activity and income. This risk crystallised last year, but the Group has survived the temporary COVID-19 restrictions on its activities, and during the year in question has been re-building our normal Scouting activities.
Other		N/A

3[rd] Buckingham Scout Group Charity reg. No.: 300658 Trustees Report for Year to 31 Aug 21 Page 7

Structure, Governance and Management

Description of charity’s **trusts: **
Type of governing document (trust deed, royal charter)	Para 1.25	The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. These are supplemented by a 3rd Buckingham Scout Group Constitution adopted in 2017.
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	The Group is a trust established under its rules which are common to all Scouts.
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	The Trustees are the members of the Group Executive Committee. Members of the Committee are appointed by the Scout Group Council at an annual general meeting. Between AGMs, new members can be co-opted onto the Committee by the Group Executive Committee.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The charity operates within the wider framework of policies and guidance issued by the Scout Association
Relationship with any related parties	Para 1.51	The Scout Association, and County and District Scouts. The charity continues to have in place a Partnership Agreement with a locally- based Explorer Scout Unit, now known as Phoenix (North) Explorers. The Unit falls within the ambit of Buckingham & Winslow Scout District, a separate charity. The Explorer Unit provides Scouting activities for older youngsters, enabling our members who are over 14to

3[rd] Buckingham Scout Group Charity reg. No.: 300658 Trustees Report for Year to 31 Aug 21 Page 8

		migrate to membership of the Explorer **Unit and continue inScouting. **
Other
Reference and Administrative details
Charity name	3rd Buckingham Scout Group
Other name the charity uses	-
Registered charity number	300658
Charity’s principal address	The centre of the charity’s operations is: 3rd Buckingham Scout Group Embleton Way Scout and Community Centre 53 Embleton Way Buckingham MK18 1FH All correspondence should be addressed to the Group Scout Chairman Dean Jones [e-mail]

3[rd] Buckingham Scout Group Charity reg. No.: 300658 Trustees Report for Year to 31 Aug 21 Page 9

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
	Graham H G Ellis	Chairman	Unitl 20 May2021	GroupScout Council
	Dean Jones	Chairman	From 20 May2021	GroupScout Council
	Chris Armitage	Vice-Chairman	From 20 May2021	GroupScout Council
	Peter Frohock	GroupScout Leader	Until 22 October 2020	GroupScout Council
	Paul Mason	GroupScout Leader	From 22 October 2020	GroupScout Council
	John Rogerson	GroupTreasurer		GroupScout Council
	TraceyMcLaughlin	Secretary		GroupScout Council
	Christopher Epps	Phoenix (North) Explorer Unit Leader		Group Scout Council
	Robert Streat	Section Leader		GroupScout Council
	Tina Anderson	Section Leader		Group Scout Council Group Scout Council
	Emma Medler	Section Leader	Until 28 January 2021 and then from 20 May 2021
	James Tebboth	Executive Committee Member		Group Scout Council
	Louise Grensted	Executive Committee Member	Until 1 February 2021 and then from 20 May 2021	Group Scout Council
	Mark Baxter	Executive Committee Member	Until 20 May 2021	Group Scout Council
	Corin Brearley	Executive Committee Member		Group Scout Council
	Peter Dowling	Executive Committee Member	Until 20 May 2021	Group Scout Council
	Anna Mason	Assistant GSL & Section Leader		Group Scout Council

Corporate trustees – names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for wholeyear
Scout Association Trust
Corporation

3[rd] Buckingham Scout Group Charity reg. No.: 300658 Trustees Report for Year to 31 Aug 21 Page 10

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	Under the Partnership Agreement in place with the Phoenix (North) Explorers Unit (see above), we collect subscription income from its members and pay on its behalf costs and expenses due. At the end of the year, **we held £1,389 on behalfof the Unit. **
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects	The Phoenix (North) Explorers Unit seeks to provide a continuation of opportunities providing by Scouting activities for personal development for youngsters who are too old to participate in the Group’s Scouting Section. The Unit forms part of the Buckingham & Winslow District Scouts, a charity which is also a signatory to the Partnership Agreement. Such Units are a formal part of the structure of Scouting, as promoted by The Scout Association.
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets	Accounting records segregate all Explorer income, including membership subscriptions received from Explorer Unit members, and it is held in a separate account. Expenditure met on behalf of the Unit is similarly segregated.

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of adviser Name Address	Type of adviser Name Address	Type of adviser Name Address
N/A
Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

3[rd] Buckingham Scout Group Charity reg. No.: 300658 Trustees Report for Year to 31 Aug 21 Page 11

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)[Dean Jones ] John Rogerson John Joseph Rogerson Full name(s)[Dean Jones ] Position (eg Secretary, Group Chair Group Treasurer Chair, etc)

Date 21st April 2022

3rd Buckln m Scout Grou ecel account for th r ended 31st A ust Recelpts and pay￿?￿￿ Bulldithg M•inl•in- fund" ance Fund Total 2020 nd Rècelpts: Subscriptions Gift Aid Camp and event contributh)ns Local Authority Grants Fundratsing Donationa Hire of premises and equipment Deposlts received for hires Services provided to Explorers HSBC Compensation Payment Miscellaneous {inc. inveslltures) Deposit account interest recvd. Total ￿eIptS 5,006 1.561 5.086 1.561 8,817 3,106 19.099 109 220 4.290 200 19.099 109 220 4,290 200 10,000 708 889 6,972 400 597 900 503 30.622 30.622 32.029 Payments: Scout Association (subs¢ription) other subscriptions Insurance Embleton Centre: Servi¢0¥ Embleton Centre: Maintenance Embleton Centre: Build & Fit-out Embleton C8ntre:Equipmt & material Embleton Centre: consumables Fund raising costs So￿are & Website Costs Camps & events Woekly Activities Scout Equiprnent Clothlng Badge8 Training & keyholdeF Costs Subscrptn inccthe collectn faes Lettings Income collection fees Grants and donations Refund of Letting Deposits other costs {tnc COVID mea$ures) rotal payments 6.082 60 769 5,082 5.795 60 323 3.642 1.609 4.091 769 4.058 4,068 2.787 30 17 2.787 so 17 35 404 1.691 187 1,532 19 19 126 133 165 109 103 200 382 16.236 126 133 15S 523 326 255 160 3.500 200 1.031 25.398 103 200 382 2.787 Net recelpts 14,386 Transfer of funds JJ.878 Totsl ¢ash funds last year end 33,505 Total cash funds thls year end 38,013 h to ba tVptitled'l)8velopment FurKf fmm 1 2021 -2.787 7.878 4.909 10.000 11.599 6.631 2.000 6.100 8.100 44,513 56.113 37,882 44,513

3rd Buckln ham Scout Grou 31108121 31108120 Statement of assets and liabllities at the end of tho yoar Bank and cash balances HSBC Cu￿ent ac￿Urrt Barclays Current ac Deposit accounts Paypal account UnGashed chequ8 51,536 107 4,070 200 200 56,113 39,248 100 4,069 896 200 44,513 Other monetary assets Gift Aid to be ¢laimed from HMRC Hire Deposits & Rental Charges (invoiced but not yet paid) 1,300 1,064 2,364 1,300 1,300 Llabilltles Refundable hire deposits held Profrt Rents (payable to Buckinghamshire Council) Grant payable to Phoensx (North) Explorer Scout Unit 700 715 3,500 4.915 800 715 600 53.662 45,213 The above receipts and payments account and statement of total assets and liabilities were approved by the Scout Group Executive Commitiee on 27th January 2022. Joh Dean Jones Group Chair 27 January 2022 pTre 27 January 2022

Independent Examiners. Report Report to Ihe Twstees and memLr3 of the Group Scout Council of the 3rd 8uckingham Scout Group (Gharily iiuiiibgl 300058) oli Ihe a￿￿1715 fvi Ili¥ year eii(Jed 31 ALyUbl 2021 bet uut ori page5 1 and 2. Respective responslbilltles of the trustees and Independent examiner The charity's trustees are ￿sponsible for the preparation Df the accounts. The charity's Irustees consider that an audit is not required for Ihe year under section 144 of the Charities Act 2011 {Ihe Charities Act) diid that the Indepen(Jent examlnatlon Is neeueo. is my responsibility to.. examine the accounts under section 145 of the Charrties Act., lo follow the procedures laid down under the gener81 Directions given by the Charity Commission (under seuion 14515}(D) or tne Gnarities AJ)., ana to state whether particular matters have come to my attention. Basis of independent examinerfs report My examination was carried out in accordance with general Direction5 given by the Charity Commission. An examination Inciuaes a review ot tne accounting records Kept Dy the 3ra 6u¢Kingham Scout Group and a comparison of the accounts {as set out on pages 18nd 2) with those records. 1181so includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees conceming any such mallers. The procedures undertaken do not provide all the ev￿dence that would be ￿qUIred In an audrt, and consequently no opinion is given as to whether the accounts present a 'true and fail view and my report is limited to those matters set out in the statement below. Independent examinerfs statement In connection with my examination, no matter has come to my attention.. which gives me reasonable cause to believe that, in any material respect, the requirements: to keep accounting records in accordance with section 130 of the Chaftties Act,. and to Prepa￿ accounts whioh accord with the accounting records and comply with the accounting requirements of the Charities Act.. h8ve not been met.. or 2. to which, in my opinion, attention should be drawn in onler to enable a proper understanding of the accounts to be reached. N2)6eA Nicola Beeson ACA for and on behalf of NB Consulting Limrted 2 Foxglove Close Bucklngham, MK18 IFU 28 January 2022

Independent Examiners. Report Report to the Tmstees and members ofthe Group Scout Council of the 3nl Buckingham S¢oul Group (charity number 300658) on the accounts for the year ended 31 August 2021 set out on pages l and 2. Respecti￿ responsibilities of the tfustees and independent examlner The charity's trustees are responsible for the preparation of the acGounls. The charity's trustees consider th81 an audlt is not required for the year under section 144 of the Charities Act 2011 (the Charities Act) and that the independent examlnatlon Is needed. It is my responsibility to.. examine the accounts under section 145 of the Charitles Act., to follow the procedures laid down under the general Directions given by the Charity Commission {under section 145(5){b} of the Charities Act): and to state whether partlcular matters have come to my attention. Basis of independent examlnefs report My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the 3rd Buckingham Scout Gmup and a comparison of the accoijnls (as set out on pages 1 and 2} with those records. It also includes consideration of any unusual items or disclosures in the acGount5. and seeking explanations from the trustees conceming any such matters. The procedures undertaken do not provide all the evidence thal would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fairf view and my report is limited lo those matters set out in the stalement below. Independent examiner's statement In connection wilh my examination, no matter has Come to my attention.. which gives me reasonable cause to believe that, in any material respect, the requirements: to keep accounting recorcls in accordance with section 130 of the Charities Act., and to prepare accounts which accord with the accounting recotts and comply with th8 accounting requirements of the Charities Act., have not been mel-, or 2. to which, in my opinion, attention should be drawn in order to enable a prop8r underslanding of the accounts to be reached. N2)6eA Nicola Beeson ACA for and on behalf of N8 Consulting Limited 2 Foxglove Close Bucklngham, MK18 1FU 28 January 2022