_3[rd] Buckingham Scout Group Charity reg. No.: 300658 Trustees Report for Year to 31 Aug 21_ Page **1** ## **Trustees’ Annual Report for the period** **From 1st September 2020 To 31[st] August 2021 Charity name: 3[rd] Buckingham Scout Group** **Charity registration number: 300658** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The objectives of the Group are as a unit**
**of the Scout Association. The Aim of the**
**Scout Association is to promote the**
**development of young people in**
**achieving their full physical, intellectual,**
**social and spiritual potentials, as**
**individuals, as responsible citizens and**
**as members of their local national and**
**international communities. The method of**
**achieving the Aim of the Association is**
**by providing an enjoyable and attractive**
**scheme of progressive training, based on**
**the Scout Promise and Law and guided**
**by adult leadership**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17
and 1.19|**1) Provision of Scouting activities and**
**facilities for young people between the**
**ages of 6 and 14 living in Buckingham**
**and surrounding villages**
**2) Effective operation of the Scout &**
**Community Centre at 53 Embleton Way,**
**Buckingham for the benefit of the Local**
**Community**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The Group meets the Charity**
**Commission's public benefit criteria**
**under both the advancement of education**
**and the advancement of citizenship or**
**community development headings**.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP
reference|| |---|---|---| |Policy on grant making|Para 1.38|| _3[rd] Buckingham Scout Group Charity reg. No.: 300658 Trustees Report for Year to 31 Aug 21_ Page **2** |Policy on social investment
including program related
investment|Para 1.38|**N/A**| |---|---|---| |Contribution made by
volunteers|Para 1.38|**The programmes of activities for our**
**Scout, Cub and Beavers members are**
**totally reliant upon the volunteer Scout**
**Leaders with support from parent**
**volunteers. The fundraising is carried out**
**by volunteer parents and Scout leaders**
**as well as young people from one or**
**more of the Scout sections: Beavers,**
**Cubs, Scouts. We were also entirely**
**reliant on volunteers to manage the re-**
**opening of our Scout & Community**
**Centre on a COVID-compliant basis in**
**Sep 2020, and since then to manage the**
**expansion in the use of the Centre for**
**local events. **| |Other||**N/A**| ## **Achievements and Performance** ||SORP
reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**1) The Scout Group continued to provide**
**exciting weekly activities and**
**opportunities for the young people of**
**Buckingham, facilitating their personal**
**development and education. The Group**
**supported local events, both as part of**
**fundraising but also to demonstrate**
**volunteer support to local community**
**and develop our members’ sense of**
**citizenship. It has been challenging to**
**reinstate all our activities, such as camps**
**for youngsters, as the COVID restrictions**
**eased, but we are well advanced on that**
**path.**
**2) This year, following its reopening in**
**September, the use of the Scout &**
**Community Centre continue to expand, to**
**provide new opportunities for local**
**people to participate in activities laid on**
**by those hiring the accommodation.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|**We secured the active participation of**
**local youngsters in the activities of the**
**Scout Group. We sustained through the**
**year the activities and development of **| |---|---|---| _3[rd] Buckingham Scout Group Charity reg. No.: 300658 Trustees Report for Year to 31 Aug 21_ Page **3** |||**our Scout troop; Cub packs and Beaver**
**colonies, through the work of our**
**dedicated volunteers.**
**As noted above, we also continued to**
**expand the use of our new Centre, with**
**an increasing level of hires for local**
**activities.**| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**During the year, we undertook only**
**limited fundraising, as we are in a**
**relatively healthy financial position.**| |Investment performance
against objectives|Para 1.41|**The funds held by the Group are not**
**invested.**| |Other||**N/A**| _3[rd] Buckingham Scout Group Charity reg. No.: 300658 Trustees Report for Year to 31 Aug 21_ Page **4** ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|**At the end of the period, the Charity had**
**net assets of £56,113 (inclusive of**
**anticipated Gift Aid awaiting payment by**
**HMRC of £1,300). With our building**
**programme complete, at the end of the**
**period we wound up our Building Fund,**
**and in substitution established a**
**Development Fund holding £10,000. This**
**will allow us to continue to fit out and**
**equip the Scout & Community Centre.**
**Our General Fund stood at £38,013, and**
**£8,100 had been placed in our**
**Maintenance Fund for our Centre. **| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The Trustees continued with its reserves**
**policy to retain three months’ worth of**
**subscription income as a reserve. This is**
**equivalent to c. £4,000. The reserve is**
**held to provide for any period when we**
**are, in any unexpected circumstance,**
**unable to secure expected income or face**
**significant unanticipated costs. **| |Amount of reserves held|Para 1.22|**See above. **| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**None**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**The Scout Group relies upon parent**
**subscriptions and on its own regular**
**fundraising. In addition, the charity**
**benefits from rental income arising from**
**hires of the Centre (net of Centre running**
**costs).**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**The Group does not have sufficient long-**
**term funds to invest in longer term**
**investments. The Group has therefore**
**adopted a low-risk strategy to the**
**investment of its funds. All funds are held**
**in mainstream bank or building society**
**accounts which are covered by the FSCS**
**scheme.**| |A description of the principal
risksfacing the charity|Para 1.46|**The major ongoing risks to which we**
**believe the Group is exposed are:**| _3[rd] Buckingham Scout Group Charity reg. No.: 300658 Trustees Report for Year to 31 Aug 21_ Page **5**  **Failure to safeguard children: the Group takes its responsibility for safeguarding seriously and closely follows Scout Association safeguarding procedures to ensure children are not put at risk. The trustees periodically obtain assurance on the operation of safeguarding arrangements. ▪ Damage to property and equipment: The Group stores most of its equipment in a secure environment and has contents insurance to mitigate against loss. The charity has insurance to mitigate the impact of loss of the Centre. ▪ Injury to leaders, helpers, supporters and members: The Group, through the membership fees, contributes to the Scout Association’s standard insurance policy. ▪ Reduction or loss of Leaders: The Group is totally reliant on volunteers. If there were a reduction in the number of leaders to an unacceptable level in a particular section or in the Group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario, the complete closure of the Group. This year has seen a decline in leaders due to the Covid restrictions on Scouting but we continue to encourage parent involvement in order to provide support and keep parents involved. ▪ Reduction or loss of members: The Group provides activities for young people as Beavers, Cubs and Scouts aged 6 to 14 years. If there were a reduction in membership in a particular section or the Group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario, the complete closure of the Group. Following a decline in active member participation due to Covid restrictions, we have been actively rebuilding the membership during the year, as our volunteer resources allow.** **There is a risk that increased running costs outstrip Scout Group’s income. However, we now have a firm handle on the Centre’s operating costs and income and expenditure is budgeted annually** _3[rd] Buckingham Scout Group Charity reg. No.: 300658 Trustees Report for Year to 31 Aug 21_ Page **6** |||**and monitored regularly. Our income**
**from hiring the Centre has been**
**increasing, and this risk has receded.**
**The risk of Government restrictions on**
**social activity because of a pandemic,**
**preventing members being able to**
**participate in Scouting, resulting in**
**reduced activity and income. This risk**
**crystallised last year, but the Group has**
**survived the temporary COVID-19**
**restrictions on its activities, and during**
**the year in question has been re-building**
**our normal Scouting activities.**| |---|---|---| |Other||**N/A**| _3[rd] Buckingham Scout Group Charity reg. No.: 300658 Trustees Report for Year to 31 Aug 21_ Page **7** ## **Structure, Governance and Management** |**Description of charity’s**
**trusts: **||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**The Group's governing documents are**
**those of the The Scout Association. They**
**consist of a Royal Charter, which in turn**
**gives authority to the Bye Laws of the**
**Association and The Policy, Organisation**
**and Rules of The Scout Association.**
**These are supplemented by a 3rd**
**Buckingham Scout Group Constitution**
**adopted in 2017.**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**The Group is a trust established under its**
**rules which are common to all Scouts.**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**The Trustees are the members of the**
**Group Executive Committee. Members of**
**the Committee are appointed by the**
**Scout Group Council at an annual**
**general meeting. Between AGMs, new**
**members can be co-opted onto the**
**Committee by the Group Executive**
**Committee.**| **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**The charity operates within the wider**
**framework of policies and guidance**
**issued by the Scout Association**| |Relationship with any related
parties|Para 1.51|**The Scout Association, and County and**
**District Scouts.**
**The charity continues to have in place a**
**Partnership Agreement with a locally-**
**based Explorer Scout Unit, now known as**
**Phoenix (North) Explorers. The Unit falls**
**within the ambit of Buckingham &**
**Winslow Scout District, a separate**
**charity. The Explorer Unit provides**
**Scouting activities for older youngsters,**
**enabling our members who are over 14to**| _3[rd] Buckingham Scout Group Charity reg. No.: 300658 Trustees Report for Year to 31 Aug 21_ Page **8** |||**migrate to membership of the Explorer**
**Unit and continue inScouting. **| |---|---|---| |Other||| |**Reference and Administrative details**||| |Charity name|**3rd Buckingham Scout Group**|| |Other name the charity uses|-|| |Registered charity number|**300658**|| |Charity’s principal address|**The centre of the charity’s operations is:**
**3rd Buckingham Scout Group**
**Embleton Way Scout and Community Centre**
**53 Embleton Way**
**Buckingham MK18 1FH**
**_All correspondence should be addressed to the Group_**
**_Scout Chairman Dean Jones_**
_dean.jones@buckingham.ac.uk_|| |||| _3[rd] Buckingham Scout Group Charity reg. No.: 300658 Trustees Report for Year to 31 Aug 21_ Page **9** **Names of the charity trustees who manage the charity** |1
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17|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Graham H G Ellis|Chairman|Unitl 20 May2021|GroupScout Council| ||Dean Jones|Chairman|From 20 May2021|GroupScout Council| ||Chris Armitage|Vice-Chairman|From 20 May2021|GroupScout Council| ||Peter Frohock|GroupScout Leader|Until 22 October 2020|GroupScout Council| ||Paul Mason|GroupScout Leader|From 22 October 2020|GroupScout Council| ||John Rogerson|GroupTreasurer||GroupScout Council| ||TraceyMcLaughlin|Secretary||GroupScout Council| ||Christopher Epps|Phoenix (North)
Explorer Unit Leader||Group Scout Council| ||Robert Streat|Section Leader||GroupScout Council| ||Tina Anderson|Section Leader||Group Scout Council
Group Scout Council| ||Emma Medler|Section Leader|Until 28 January 2021
and then from 20 May
2021|| ||James Tebboth|Executive
Committee Member||Group Scout Council| ||Louise Grensted|Executive
Committee Member|Until 1 February 2021
and then from 20 May
2021|Group Scout Council| ||Mark Baxter|Executive
Committee Member|Until 20 May 2021|Group Scout Council| ||Corin Brearley|Executive
Committee Member||Group Scout Council| ||Peter Dowling|Executive
Committee Member|Until 20 May 2021|Group Scout Council| ||Anna Mason|Assistant GSL &
Section Leader||Group Scout Council| Corporate trustees – names of the directors at the date the report was approved **Director name N/A** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for wholeyear**|| |---|---|---| |||| |**Scout Association Trust**||| |**Corporation**||| |||| _3[rd] Buckingham Scout Group Charity reg. No.: 300658 Trustees Report for Year to 31 Aug 21_ Page **10** ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|**Under the Partnership Agreement in place with the**
**Phoenix (North) Explorers Unit (see above), we collect**
**subscription income from its members and pay on its**
**behalf costs and expenses due. At the end of the year,**
**we held £1,389 on behalfof the Unit. **| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|**The Phoenix (North) Explorers Unit seeks to provide a**
**continuation of opportunities providing by Scouting**
**activities for personal development for youngsters who**
**are too old to participate in the Group’s Scouting**
**Section. The Unit forms part of the Buckingham &**
**Winslow District Scouts, a charity which is also a**
**signatory to the Partnership Agreement. Such Units are**
**a formal part of the structure of Scouting, as promoted**
**by The Scout Association.**| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|**Accounting records segregate all Explorer income,**
**including membership subscriptions received from**
**Explorer Unit members, and it is held in a separate**
**account. Expenditure met on behalf of the Unit is**
**similarly segregated.**| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**| |---|---|---| |||| |**N/A**||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** _3[rd] Buckingham Scout Group Charity reg. No.: 300658 Trustees Report for Year to 31 Aug 21_ Page **11** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)**[Dean Jones ] John Rogerson John Joseph Rogerson **Full name(s)**[Dean Jones ] **Position (eg Secretary,** Group Chair Group Treasurer **Chair, etc)** **Date** 21st April 2022 3rd Buckln m Scout Grou ecel account for th r ended 31st A ust Recelpts and pay￿?￿￿ Bulldithg M•inl•in- fund" ance Fund Total 2020 nd Rècelpts: Subscriptions Gift Aid Camp and event contributh)ns Local Authority Grants Fundratsing Donationa Hire of premises and equipment Deposlts received for hires Services provided to Explorers HSBC Compensation Payment Miscellaneous {inc. inveslltures) Deposit account interest recvd. Total ￿eIptS 5,006 1.561 5.086 1.561 8,817 3,106 19.099 109 220 4.290 200 19.099 109 220 4,290 200 10,000 708 889 6,972 400 597 900 503 30.622 30.622 32.029 Payments: Scout Association (subs¢ription) other subscriptions Insurance Embleton Centre: Servi¢0¥ Embleton Centre: Maintenance Embleton Centre: Build & Fit-out Embleton C8ntre:Equipmt & material Embleton Centre: consumables Fund raising costs So￿are & Website Costs Camps & events Woekly Activities Scout Equiprnent Clothlng Badge8 Training & keyholdeF Costs Subscrptn inccthe collectn faes Lettings Income collection fees Grants and donations Refund of Letting Deposits other costs {tnc COVID mea$ures) rotal payments 6.082 60 769 5,082 5.795 60 323 3.642 1.609 4.091 769 4.058 4,068 2.787 30 17 2.787 so 17 35 404 1.691 187 1,532 19 19 126 133 165 109 103 200 382 16.236 126 133 15S 523 326 255 160 3.500 200 1.031 25.398 103 200 382 2.787 Net recelpts 14,386 Transfer of funds JJ.878 Totsl ¢ash funds last year end 33,505 Total cash funds thls year end 38,013 h to ba tVptitled'l)8velopment FurKf fmm 1 2021 -2.787 7.878 4.909 10.000 11.599 6.631 2.000 6.100 8.100 44,513 56.113 37,882 44,513 3rd Buckln ham Scout Grou 31108121 31108120 Statement of assets and liabllities at the end of tho yoar Bank and cash balances HSBC Cu￿ent ac￿Urrt Barclays Current ac Deposit accounts Paypal account UnGashed chequ8 51,536 107 4,070 200 200 56,113 39,248 100 4,069 896 200 44,513 Other monetary assets Gift Aid to be ¢laimed from HMRC Hire Deposits & Rental Charges (invoiced but not yet paid) 1,300 1,064 2,364 1,300 1,300 Llabilltles Refundable hire deposits held Profrt Rents (payable to Buckinghamshire Council) Grant payable to Phoensx (North) Explorer Scout Unit 700 715 3,500 4.915 800 715 600 53.662 45,213 The above receipts and payments account and statement of total assets and liabilities were approved by the Scout Group Executive Commitiee on 27th January 2022. Joh Dean Jones Group Chair 27 January 2022 pTre 27 January 2022 Independent Examiners. Report Report to Ihe Twstees and memL*r3 of the Group Scout Council of the 3rd 8uckingham Scout Group (Gharily iiuiiibgl 300058) oli Ihe a￿￿1715 fvi Ili¥ year eii(Jed 31 AL*yUbl 2021 bet uut ori page5 1 and 2. Respective responslbilltles of the trustees and Independent examiner The charity's trustees are ￿sponsible for the preparation Df the accounts. The charity's Irustees consider that an audit is not required for Ihe year under section 144 of the Charities Act 2011 {Ihe Charities Act) diid that the Indepen(Jent examlnatlon Is neeueo. is my responsibility to.. examine the accounts under section 145 of the Charrties Act., lo follow the procedures laid down under the gener81 Directions given by the Charity Commission (under seuion 14515}(D) or tne Gnarities AJ)., ana to state whether particular matters have come to my attention. Basis of independent examinerfs report My examination was carried out in accordance with general Direction5 given by the Charity Commission. An examination Inciuaes a review ot tne accounting records Kept Dy the 3ra 6u¢Kingham Scout Group and a comparison of the accounts {as set out on pages 18nd 2) with those records. 1181so includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees conceming any such mallers. The procedures undertaken do not provide all the ev￿dence that would be ￿qUIred In an audrt, and consequently no opinion is given as to whether the accounts present a 'true and fail view and my report is limited to those matters set out in the statement below. Independent examinerfs statement In connection with my examination, no matter has come to my attention.. which gives me reasonable cause to believe that, in any material respect, the requirements: to keep accounting records in accordance with section 130 of the Chaftties Act,. and to Prepa￿ accounts whioh accord with the accounting records and comply with the accounting requirements of the Charities Act.. h8ve not been met.. or 2. to which, in my opinion, attention should be drawn in onler to enable a proper understanding of the accounts to be reached. N2)6eA Nicola Beeson ACA for and on behalf of NB Consulting Limrted 2 Foxglove Close Bucklngham, MK18 IFU 28 January 2022 Independent Examiners. Report Report to the Tmstees and members ofthe Group Scout Council of the 3nl Buckingham S¢oul Group (charity number 300658) on the accounts for the year ended 31 August 2021 set out on pages l and 2. Respecti￿ responsibilities of the tfustees and independent examlner The charity's trustees are responsible for the preparation of the acGounls. The charity's trustees consider th81 an audlt is not required for the year under section 144 of the Charities Act 2011 (the Charities Act) and that the independent examlnatlon Is needed. It is my responsibility to.. examine the accounts under section 145 of the Charitles Act., to follow the procedures laid down under the general Directions given by the Charity Commission {under section 145(5){b} of the Charities Act): and to state whether partlcular matters have come to my attention. Basis of independent examlnefs report My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the 3rd Buckingham Scout Gmup and a comparison of the accoijnls (as set out on pages 1 and 2} with those records. It also includes consideration of any unusual items or disclosures in the acGount5. and seeking explanations from the trustees conceming any such matters. The procedures undertaken do not provide all the evidence thal would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fairf view and my report is limited lo those matters set out in the stalement below. Independent examiner's statement In connection wilh my examination, no matter has Come to my attention.. which gives me reasonable cause to believe that, in any material respect, the requirements: to keep accounting recorcls in accordance with section 130 of the Charities Act., and to prepare accounts which accord with the accounting recotts and comply with th8 accounting requirements of the Charities Act., have not been mel-, or 2. to which, in my opinion, attention should be drawn in order to enable a prop8r underslanding of the accounts to be reached. N2)6eA Nicola Beeson ACA for and on behalf of N8 Consulting Limited 2 Foxglove Close Bucklngham, MK18 1FU 28 January 2022