1st Holtspur Scout Group Trustees, Annual Report St For the perlod I" Aprll 2024 to 31 March 2025 Sectlon A Reference and admlnlstratlon detslls Charlty name 1st Holtspur Scout Group Re8lstered charity number 300656 HQ reglstratlon number 10012786 Charlty's prlnclpal address The Scout HQ Cherry Tree Road, Holtspur, Bucks HP9 IBH Names of the charlty trustees who manage the charlty (These will be published in the annual report of the charlty and the Charlty Register If reporting for a Reglstered Charlty wlth 3 charlty regulator)" Name Phili Glass Hannah Walne-smlth Cath n Anderson lan Friend Melissa Oxnam Role GLV DGLV Chalr Treasurer Secreta /Board member Len h of Off ice if not full ear Sectlon Structure, 8overnance and mana8em•nt Des¢rlptlon of the charlws trusts Type of governlng document The Group's governlng document5 are those of The Scout Assoclatlon. They consist of a Royal Charter, whlch in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
How the charlty Is constituted The Group 15 a trust established under its rules which are common to all Scouts. Trustee selectlon methods The Trustees are appolnted In accordance wlth the Policyi Organisatlon and Rules of The Scout Association. le.g. appointed by• elected by or co-opted by) Addltlonal governance Issues The Group is managed by the Group Trustee Board, the members of which are the 'Charlty Trustee5' of the Scout Group which Is an educatlonal charlty. As charlty trustees they are responsible for complyin8 wlth legislatlon appllcable to charltles. This Include5 the re8lStration, keeplng proper accounts and maklng returns to the Charity Commission as appropriate. The Trustee Board consists of the Chalr, Treasurer and 3 Trustees Ilncluding 2 Ex Officio Trustees) and meets every 4 months. Members of the Trustee Board complete Being a Scouts Trustee learnSng wlthln the flrst 6 months of Jolning the Board. Thi5 Group Trustee Board exists to make sure the charlty Is well-managed, risks are assessed and mltlgated, bulldlngs and equlpment are In good working order. and everyone follows legal requlrements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives youn8 people skllls for life. Pollcles and procedures adopted for Rlsk and Internal Control The Group Trustee Board has Identlfied the major rlsks to which they believe the Group Is exposed, these have been reviewed and systems have been establlshed to mltlgate against them. The maln areas of concern that have been identifled are: Damage to the bulldln& property and equlpment The Group would request the use of buildin85, property and equipment from nelghbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildlngs and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers. supporters and members The Group through the capitatlon fees contributes to the Scout Association5 national accident insurance policy. Risk Assessments are undertaken before all activities. Going forward Risk Assessments will be attached to all meetings Using OSM.
Reduced income from fund ralsing The Group Is prlmarily reliant upon income from subscriptions and fundraising. The group does hold a reSee to ensure the contlnulty of attlvltles should there be a major reduction in Income. The Board could r3ise the value of subscriptions to increase the income to the group on an ongoing basis, elther temporarily or permanently. Reductlon or loss of leader5 The group is totally reliant upon volunteers to run and adminlster the activities of the group. If there was a reduction in the number of leader5 to an unacceptable level in a particular section or the group as a whole then the would have to be a contraction, consolldation or c105ure of a section. In the worst case scenarlo the complete closure of the Group. Redurtlon or loss of members The Group provides actlvltles for all young people aged 5 to 14 years of age. If there was a reduction In membershlp in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a sectlon. In the worst case scenarlo the complete closure of the Group. Internal Control The group has In place systems of internal controls that are deslgned to provide reasonable assurance against material mismanagement or loss, these Include 2 signatories for all cheque payments, Treasurer and GLV l or Chalrl oversl8ht on all bank transfers and comprehenslve insurance pollcles to ensure that Insurable rlsks are covered. Note: the Publlc Ilablllty Insurance Is carrled by the scout Assoclatlon Headquarters In Ilne wlth Sectlon 8 of POR" Sectlon C Objectlves and artlvltles Summary of the objects of the charfty set out In Its governlng document The Purpose of Scoutlng Scoutin8 exist5 to actively engage and support young people in their personal development, empowerin8 them to make a positive contribution to society. The Values of Scoutlng Scouts we are gulded by these values: Integrity- We act with integrity; we are honest, trustworthy and loyal. Respect- We have self-respect and respect for others. Care- We 5UPPOrt others and take care of the world In whlch we Ilve, Belief - We explore our faiths, beliefs and attitudes. Co-operatlon - We make a positive difference; we co-operate with others and make friends.
The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: enjoy what they are doing and have fun take part in activities indoors and outdoors learn by doing share in splrltual reflection take responsibility and make choices undertake new and challenglng actlvltles make and live by their Promise summary of the maln actlvltles In relatlon to these objectlves The Charity follows the programme and methods of the Scout Assoclation's Challenge Schemes for each of Its three sertlons: Beaver5, Cubs & Scouts Publlc beneflt statement The Group meets the Charlty Commlsslon's publlc beneflt crlterla under both the advancement of educatlon and the advancement of citizenship or communlty development headlngs. Sectlon D Achlevements and performance Summary of the maln achlevements of the charlty durlng the year The Charlty has run a successful programme of Scouting activities throughout the year and helped In the education and development of nlnety-two Young people Sectlon E Flnanclal Revlew Brfef statement of the charltys pollcy on reserves ReseNes Pollcy The Group's policy on reserves is to hold sufficient resources to contlnue the charltable actlvlties of the group should income and fundraisin8 activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 12 months running costs, circa £12,000. The Group held reserves of approximately £30,000 against this at year end. This Is above the level required for operating expenses. Further financial review detalls The charivs princlpal sources of funds
The Charity charges an annual membership fee for each member under the age of 15. The charlty obtain5 rent from the hire of its Leasehold premises by other community groups. The Charity, from time to tlrne, applies for grant support from outside funds and occasionally conducts fund raislng activities on it5 own behalf Investment Policy The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the Investment of its funds. All funds are held In cash uslng only malnstream banks or building so¢ietles. Sectlon G Declaratlon The trustees declare that they have approved the trustees, report above Slgned on behalf of the charltvs trustees Slgnature(s) Full name(s) Posltlon (eg Secretaryp Chalr) Clf/b 4 Date
Yrandtt 31•t M4rEh 2025 Y••r•nd•d S1•t Mar¢h 2D24 Beavers c IPa¢hfindar81 C¢Jbs {ROY S¢And•rd 3,485. 2,925.lY) 2.160.OJ 4.365.00 3,417.50 2,450. 2,645.00 3.315.00 540.ty) E 13,815.r¥) 12,367.50 10.438.t8 9,6.19 10,438.18 H811 Hlre BadgtsNtgfomi• Donab'ons F1 raIn9 7,205.75 7.223.50 60.80 34.41 18.04 4.790.ot 509.47 250.00 2,617.50 MISG £ 11,535.84 1 34 917.oj 12.838.23 36 439.19 R•nt El•r4rfdtyl Éthwthd- 8•• nol•il Ggi IEstym•W. w not••) 7.49D.12 s.000.00 1.500.OD 1.JOO.00 256.09 194.71 854.38 483.37 1.989.78 354.41 431.18 InJur•r H811 M8ht8nane• 6S1.10 £ 12,899.79 Eqpm0rtt 759.19 1,310.06 12 409.10 £ 10,889.84 13,779.1 Mb1h1P Iwc¥i•UMI Mber¥hIp l•CWthlonl EApknr•rs 1,892. 6,785.(#J 7,232.Q) 6,366.00 Admkn(GoC•rth•i& OSMI g)3.61 2,283.91 843.19 831.02 Mlle. Ind Wr• Polt +8t•lknwy•t¢ 319.07 3,910.84 2,149.40 TotAI Exp•rt••J 432.27 318JZ.11 N•tirtcom• J,067.78 £ 38,470.18 32.91B.38 n¢• r4rrf•d fonvud CON8k8TINa OF F¢JNli willibh to Sc4yJI GIDUP £ 36,960. 36,478.10 £ 38960.•2 £ 35,571.16 É 38,913.94 E 33 043.65 E 41,441.53 1,384.31 £ 8,441.73 £ 12 306.69 £ J6 060.92 32,91B.38 31,703.33 29 140.45 35.J71.28 R•thptB Bank BdanrAryS Garrl&a Fomd Flx•J Aats Debth & Prepm•nt• 5,239.58 4,334.88 3e,476.18 Yotsl•4• •b¢Jv• NOTES fiourns Includo Expkjrn GhlAd. Prforywfwe Indudu Mudod forunpokl Gas and E18cIrfL*- Nore9u881 for pwwni mado yw. The ron¢ eWa6 det8miln8d th18y88r. Depo&l8 pakllrecaw In •avatxa of•v•)i• ¥• b••n provld•d for ov•d bylhVtnJ8¢eon th0 111hJuty 2025 aTrJ ed on thotrbohdlty fT Frfond Treasurer Ch8ir
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report R•port to the tru8te68 14¢ Holtspur Scout Group On accounts for the year ended 31" March 2025 Charity no (if any 300656 S•t out on pages I report to the trustees on my examination of the accounts of the above charity {"the Trusf) for the year ended Responslbllltles and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act.). I report in respect of my examination of the Trust's accounts carri8d out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicabl8 Directions givan by th8 Charity Commission under section 145{5)(b) of the Act. Independent I have completed my examination. I confirm that no material matters have examlner's statement come to my attention in connection with the which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records", or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports} Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Slgned: Date: 1011112025 Name: Rick Kaler Relevant professlonal quallflGatlon(s) or body (if any): ACMA Addre88: 111 Holtspur Top Lane, Beaconsfield, Bucks HP9 1 DT IER Oct 2018
Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Glve hero brlof d•talls of any Item8 that the examlner w18h08 to dlsclose. IER Oct 2018
Y••r•rthl 31#MIrt20M y•WdId Ji•tlhffjb I4 3,417. 2NJO.O) 2.645.QO 3.315.LlJ 54OnD 2.928.00 2.1. 4.305,NJ E 13A10.gJ 12A67.OD 10436.18 7MQJ.70 7,2ZaMO 250.CII Fvr 10A14 4.7W).01 OUOA7 2A117.$0 c. 12.B2823 7A09.11 1307.11 1,969.70 1.41 104.71 6S4.28 567.lYJ OJl.19 É 11009.79 1,310 A¥J¥W•i IJ,7MiO A,7M 6W E 72J2.IXI 6.36B.trJ 905.61 al0.07 Jo E 3,•10.61 2.149AO J,IST.T• ¢ JOA71.1 32,911.28 C¢)NMYWQ OP ¢ X.gW.9a e 20171.28 l U,913,94 31,793.33 41A41.58 1.304.31 l 0,441.76 $,239.00 4J31. Totst• 11thJdY2o21 doTrthb•lY OT IM Frr