st l Holtspur Scout Group Trustees. Annual Report Forthe peri¢xl lrt Awil 2023 to 31" Matth X124 Sertlon A Referrfe axl adminlstyaion details 1st Holt5purScoutGroup Registered number HQ re$tiDn number Imll786 Charftys prfnclpal addre55 The Scwt H(L (herryTwee Road. Hoftspur. 8ucks HP9 ISH Namesof the dwrlty Iwsteeswhomanage thèdMrity (These will be publshedin the annual port of the tharity and the Charity Register rf reporting for a Regtered Chartywith a tharity regulator)" Name Philip Glass Helen Poyser Cathryn Kinselia lan Friend Athard knster Role GVL DGVL Chair Treasurer Treasurer Length of offi rf not year Juty 2023 to 31" March 2024 I" April 2023 to W Juty 2013 5ealon B Desuiption of the thwW5tru5ts Type ol governingd4JcurneDt The Group's govemng documents are those of the The ScoutAssooatrJn. They consist of a Royal Charter, whKti in turn gives authoritytothe Bye of the Association and The PolKy. Organisotion and Rules of The Scout Assoaan. Howthe chalty Iscon5tit The Group15 a trust e5tabllshed underlts ru5 whkth are comffn to all Scouts.
The Trustees are appointed in accordan with the Poly, Orgaftn and Rules ofThe Scout Association. le.& appointed by. elerted by orco-optèd by) Additional 8o¥emano issues The Group is managed bythe GroUpTTèe Board.the meMbeOf whithare the'charity Trustèes. of the Stout Group whth is an educath)nal charity. As chartytru5tees they are responsible for comptying with leglat)n appfKabJe to tharriies. This indudes the registratn. keeping proper accounts and making returns to the Chartty Commisston as appropriate. The Trustee Board Cons of the Chair, Treasurerand 3Trustses linduding 2 Ex OffKM) Trustees) and meets every4 months. Membersof the Trustee ardcOmplete Beinga Scouts Trustee karnin8 within the first 6 months of joiningthe Board. This Group Trustee Board exists to make sure the charity well-managed, rilks are assessed and mitjgated. bulldings and equipment are in good working order. and everyone follows legal requirements and the organi5ath)n's policE5 and rule5. TheSuppOrt helps other volunteers r(En hgh-quality and safe prD8rarnmes thatgives young people skl15foT lrfe.. Policies and predUrts adoptedfor Fthsk and lrtemal C¢)rtn The GroupTru5tee Board has hlentifÈd the major risksto whKth they believe the Group is exposed. these have been reviewed and systems have been established to mf(igate a8ainstthem. The ma area5 of conrn that have been idenrfied arE' Damw to the buildln& wopert¥ and equlpfftnt The Group woutd requestthe use of buiklin8s, property and equipment from neighbouring orgènisath)ns such as the chuTth. community ntre and other scout Group5. Similar reciprocal arrangements Èxistwith thÈsÈ organisations. The Group has 5uffKkntbuildings and contents insurance in pjao to mitwe against permanent k Inluryto leaders, helpe supporters and members The Group through the capftation fees contnbute5 to the Sc£Jut AssociatKins natKJnal ac£ident insurance polKy. Risk Assessments are undertaken befo all active5. Reduced Income fmm fund raisl TheGroup 15 primarity reliant upon income from subscriptions and fundraising. The 8rtJup does hold reserve to epsure the continuity of attivit*s should there be a major reduction in irtrcorne. The Board could-. &.5e th.e value of subxriptionsto inuease the income tothegroupon an ongoinB basi e1thertemF.._ i or perTrnentl¥.
Reduction tyloss of le•lÈrs
The group Is totally reliant utK)nvohJnteetsto run andadminister the actptyibes of the group. If there
was a redurtion in the nLsmber of teaders to an Unacceptab level in a parti(Mlar section orthe
groupas a wholethenthere would have to be a contrnctlon, consolidation ordosure of a section. In
the worst fa5e SnariO the comptete dosure of the Group.
Redurtion orlossof Members
The Group prcwidesartivrbes for all youn£people aged 5t0 14years of age. If there was a reduction
in membership in a particular settK)n orthè group a5 whole then there would have to be a
tontrattion, conSolkdatn orck)5ure ota sectn. In thewOtrase scenariti the complete ch)sure of
the Group.
Intemal Control
The group has in plate systems of Krtemal controls that are desyed to provide reascinable
a55urance against material Mlsmanagent or1055. these indude 2 signatories for all cheque
payments, TreaSUrand GVLover5ight on all banktransfer5 and cornprehensive SUran0 polifies
to ensure that in5urabte ri5ksare covered. Note.. the Public fmbwty Insuran is carried by the Scout
Associat#)n Headquarters in line with Se¢tion 8 of POR"
SeLtion C
ofthe objects ofthe thaityset
share in spiritual refiectv) take responsibility and make choKes undertake new and chaInglE activitie5 make and live by their Promise Summaryofthe maln attl¥ldes In 1311 to these obiettives The CharTty followsthe prograrnme and thethods of ihe ScoutAssociation'5 ChaInge Schemes for eath of its three sectA)ns: Beavers. Cubs & Scouts Public benefit5tatement The Group meets the Charity Commi55M)n'5 publ benefrt (riteria under both the advantrment of educathjn and the advanment of CFLllen5hip orcommunity devebpment headings. Sertion D Athle¥oments and perftyrEty Summary ofthe m3lnathlebments the dritydwlTrSthe par Thecharity has run a SucSsfUl programmeof 5couth)g attNities throughoutthe yearand helped in the education and development of ninety-twoyoung peop Seclloft E riala1 Reylew 8rief statementof the d111$ 110 Reser¥e5 Policy The Group's p)IKy on resèrvès is to hold suffKEnt resources to continue the charÈtable attNfcies of the group should income and fundrdising artNrts fa51 short. The GroupTru5tee Board consider5 that the group shoLEld hohj a Sum equivalent to 12 months running costs, Gir(a£llCW. Thè Group held reserve5 of approximate £35(KOaganst this at yearend. This is above the level required foroperating expenses. Furtherfinandal detslls The charit5 prlndpal Sour5 of furbts The Charrty charge5 an annual member5hipfee foreach memberunder the age of 15. The cFTarrty obtains rentfrorn the hwe o irs Leasehokl premises by otherrommunity groups. The Charity, from titne to time. appliesfof grant supportfrom 0[ide fund5 and oc(as#)no conducts fLEnd iai5ing activit$ on tts own behalf Investment Pollcy
The Group does not have 51rffitient funds to invest in k)ngertefm Investmen The Group has thereforè adopted a risk averse strate8Yto the investment of rts funds. All fund5 ore held in (£5h usingonty mainstream banks orbuilding so(ietrs. Sertion G [aratIOn ThetnJsteesdeclarEth they have apprQ¥edthetnJStee reportab Signed on behalf of the thitystsustees Signature(s) Full namelsl ffHILI p 6£•fSS IP QIEr4 ZJ Positlon le8Seuetsy. Chair} QTeu£iÉ
1o•J I) 412.L¥S Jm 7) V I>AT IXL13 21U 12e3S23 5JmilJ 231.T ImBeE 12.16701 6¥1 31UT a4.1r 2P.W.7 35>7$ S2AB 32.W•3
CHARITY COMMISSION FOR ENGLAND AND WALE5 Independént exarnlner's report on the accounts Section A Independent Examiner's Report Report to th• trutho• 111 Holtspur Sclxrt Gmup On x¢ourts for th• yur d•d 31° Man 2024 Chwlty no (M any) 3CKJ656 S•1 out on paps re[ to the trustees on my examination of the aerA)unts of the above charlty fthe Tn25t"I for the year ended 31103r2024. Rospon$lbllltln and basls of report As the charitvs trustees. you are respcYk%iEle the pyeparatlon of thè accounts in accx)rdarK with the reouirements of the Chad118s Act 2011 {Ihe Acr). I rep in respect d my examlnauon of ts T8 acrx)unts Cathed OLrt under seclKJn 145 of th8 2011 Act and in carying out my examination. I have followed all the aple Directions given by the Chlty Comwlssir under s6dK)n 14515)Ib) of the ACL Independ•nt I have crmpl8tsd my exalnirth. l Confi that no material matters have •xamlnefs slatement come lo my attentson In connecJon the examinalbn vthlch gives me usa to believe that in. any material respecL' the accounting records werg not keFI in 8caThlan wilh section 130 of the charleS ACL" or th8 accourrts did not accth fft the accounting r8eords: or the accg)unts did not Thith the aw)Iic8ble requirements ccrtermg the fcffii and c4Jntent of accourrts sat in the Charftles (Accounts and Rep) Regulatlons 2008 othw than any requirement that the accounts gi a INe and fai¢ view lch is not a mattef ¢onsidered as part of 8n In(Jepent examinatkn. I have no concems and havg come acw88 nts other matters In ConnOn wilh the examw)ation to which atterrtion shoukl be drawn in this report In cffder to en8ble a prap8r understsncfina crfth8 acc4)unts to be reach. Slgned: Nam•: Kaier Relovanl wol•sslon•l qualM¢*k>n(sl or body (11 any): | Address: ACMA 111 Hotswr Top Lanè BeaC0rd. Bucks HP9 1DT IER Oct 2018
CHARITY (OMMISSION
FOR ENGLAND AND WALES
Independent examinerfs report on the
accounts
Section A
IndependetTrl Examtner's Report
Roport to the trust•
On a¢counts ftbr th• y•ar
•nd•d
31# Mari 2024
Charlty no
(If any)
300656
Sat on pag
I rewjrtto the truste8s on my examinat•)n of aCClnts of th8 atjove
¢h¥Tity ("th¢ Trusi.) fw the year 31mw2024.
Respon8lblllll8s and
basis of report
As the ¢harrtVs tnthe3. are responslble for the preptIon of the
a¢rnts in acLthance yth thè rwuirwnwts of Ihe Chavits Acl 2011
I feport in resped my examinakn of tt Trust's accounts rried o
under sectw 145 of the 2011 A( and in wing my examinalion, I
have fdk)4d all the appkcablg Direclion5 given by the Charity Commis5iC
under É8Ctbn 145(5Mb) d the
Indepondent I have caweted my exaninakn. I c(th that no m8twiBI mattor8 hav8
examln•Vs statem•nt cm to my attentirmb In connectkn with the ewnlnation tyes me
caLtse to believe ttBt in. any m8tl£l reswLt'.
Ihe accntsng reD3rds v48r8 not kept in arxordante th sectlon 130
of the Charities A4#.. or
the acaxjnts did not aLrord *Tth ts accounting fBryyds', or
the 8Ctounts did c
a417YJ IJj IOAX10 7.XQ. 412.lyj 31AI 9A7 sm 1183623 g.X¢.Tr iAX¢m 10171 1.LIA85 97.07 1Z4&k10 051.frt l.Iq121 34.158 4$ 1[) .79