st l Holtspur Scout Group Trustees. Annual Report Forthe peri¢xl lrt Awil 2023 to 31" Matth X124 Sertlon A Refe￿rrfe axl adminlstyaion details 1st Holt5purScoutGroup Registered number HQ re￿$t￿iDn number Imll786 Charftys prfnclpal addre55 The Scwt H(L (herryTwee Road. Hoftspur. 8ucks HP9 ISH Namesof the dwrlty Iwsteeswhomanage thèdMrity (These will be publshedin the annual ￿port of the tharity and the Charity Register rf reporting for a Reg￿tered Chartywith a tharity regulator)" Name Philip Glass Helen Poyser Cathryn Kinselia lan Friend Athard knster Role GVL DGVL Chair Treasurer Treasurer Length of offi￿ rf not year Juty 2023 to 31" March 2024 I" April 2023 to W Juty 2013 5ealon B Desuiption of the thwW5tru5ts Type ol governingd4JcurneDt The Group's govemng documents are those of the The ScoutAssooatrJn. They consist of a Royal Charter, whKti in turn gives authoritytothe Bye of the Association and The PolKy. Organisotion and Rules of The Scout Assoaa￿n. Howthe chalty Iscon5tit The Group15 a trust e5tabllshed underlts ru￿5 whkth are comff￿n to all Scouts. The Trustees are appointed in accordan￿ with the Poly, Orgaft￿n and Rules ofThe Scout Association. le.& appointed by. elerted by orco-optèd by) Additional 8o¥emano issues The Group is managed bythe GroUpTT￿èe Board.the meMbe￿Of whithare the'charity Trustèes. of the Stout Group whth is an educath)nal charity. As chartytru5tees they are responsible for comptying with leg￿lat￿)n appfKabJe to tharriies. This indudes the registrat￿n. keeping proper accounts and making returns to the Chartty Commisston as appropriate. The Trustee Board Cons￿ of the Chair, Treasurerand 3Trustses linduding 2 Ex OffKM) Trustees) and meets every4 months. Membersof the Trustee ￿ardcOmplete Beinga Scouts Trustee karnin8 within the first 6 months of joiningthe Board. This Group Trustee Board exists to make sure the charity ￿ well-managed, rilks are assessed and mitjgated. bulldings and equipment are in good working order. and everyone follows legal requirements and the organi5ath)n's policE5 and rule5. The￿SuppOrt helps other volunteers r(En hgh-quality and safe prD8rarnmes thatgives young people skl15foT lrfe.. Policies and pr￿edUrts adoptedfor Fthsk and lrtemal C¢)rtn The GroupTru5tee Board has hlentifÈd the major risksto whKth they believe the Group is exposed. these have been reviewed and systems have been established to mf(igate a8ainstthem. The ma area5 of con￿rn that have been idenrfied arE' Damw to the buildln& wopert¥ and equlpfftnt The Group woutd requestthe use of buiklin8s, property and equipment from neighbouring orgènisath)ns such as the chuTth. community ￿ntre and other scout Group5. Similar reciprocal arrangements Èxistwith thÈsÈ organisations. The Group has 5uffKkntbuildings and contents insurance in pjao to mitwe against permanent k Inluryto leaders, helpe￿ supporters and members The Group through the capftation fees contnbute5 to the Sc£Jut AssociatKins natKJnal ac£ident insurance polKy. Risk Assessments are undertaken befo￿ all activ￿e5. Reduced Income fmm fund raisl TheGroup 15 primarity reliant upon income from subscriptions and fundraising. The 8rtJup does hold reserve to epsure the continuity of attivit*s should there be a major reduction in irtrcorne. The Board could-. &.5e th.e value of subxriptionsto inuease the income tothegroupon an ongoinB basi e1thertemF￿.._ i or perTrnentl¥. Reduction tyloss of le•lÈrs The group Is totally reliant utK)nvohJnteetsto run andadminister the actptyibes of the group. If there was a redurtion in the nLsmber of teaders to an Unacceptab￿ level in a parti(Mlar section orthe groupas a wholethenthere would have to be a contrnctlon, consolidation ordosure of a section. In the worst fa5e S￿nariO the comptete dosure of the Group. Redurtion orlossof Members The Group prcwidesartivrbes for all youn£people aged 5t0 14years of age. If there was a reduction in membership in a particular settK)n orthè group a5 whole then there would have to be a tontrattion, conSolkdat￿n orck)5ure ota sect￿n. In thewO￿trase scenariti the complete ch)sure of the Group. Intemal Control The group has in plate systems of Krtemal controls that are desyed to provide reascinable a55urance against material Mlsmanage￿￿nt or1055. these indude 2 signatories for all cheque payments, TreaSU￿rand GVLover5ight on all banktransfer5 and cornprehensive ￿SUran0 polifies to ensure that in5urabte ri5ksare covered. Note.. the Public fmbwty Insuran￿ is carried by the Scout Associat#)n Headquarters in line with Se¢tion 8 of POR" SeLtion C ofthe objects ofthe thaitysetn- We make a posrtr*e dIFferen￿. we o)-operate with othersand make frlends. The Scwt Method ScoutTrig takes pla￿ when young peopk, in partnership with adul￿ work together based on the values of Scoutingand: enjoy whatthey are doing and h￿e fun tske part in actriit*s indoors and outdoo am bydoing share in spiritual refiectv) take responsibility and make choKes undertake new and chaI￿ng￿lE activitie5 make and live by their Promise Summaryofthe maln attl¥ldes In ￿1311￿￿ to these obiettives The CharTty followsthe prograrnme and thethods of ihe ScoutAssociation'5 ChaI￿nge Schemes for eath of its three sectA)ns: Beavers. Cubs & Scouts Public benefit5tatement The Group meets the Charity Commi55M)n'5 publ￿ benefrt (riteria under both the advantrment of educathjn and the advan￿ment of CFLllen5hip orcommunity devebpment headings. Sertion D Athle¥oments and perftyrEty Summary ofthe m3lnathleb*ments ￿the d￿ritydwlTrSthe par Thecharity has run a Suc￿SsfUl programmeof 5couth)g attNities throughoutthe yearand helped in the education and development of ninety-twoyoung peop Seclloft E ri￿a￿la1 Reylew 8rief statementof the d￿111￿$ ￿11￿0￿ Reser¥e5 Policy The Group's p)IKy on resèrvès is to hold suffKEnt resources to continue the charÈtable attNfcies of the group should income and fundrdising artNrt￿s fa51 short. The GroupTru5tee Board consider5 that the group shoLEld hohj a Sum equivalent to 12 months running costs, Gir(a£llCW. Thè Group held reserve5 of approximate￿ £35(KOaganst this at yearend. This is above the level required foroperating expenses. Furtherfinandal detslls The charit￿5 prlndpal Sour￿5 of furbts The Charrty charge5 an annual member5hipfee foreach memberunder the age of 15. The cFTarrty obtains rentfrorn the hwe o* irs Leasehokl premises by otherrommunity groups. The Charity, from titne to time. appliesfof grant supportfrom 0[￿ide fund5 and oc(as#)no￿ conducts fLEnd iai5ing activit￿$ on tts own behalf Investment Pollcy The Group does not have 51rffitient funds to invest in k)ngertefm Investmen￿ The Group has thereforè adopted a risk averse strate8Yto the investment of rts funds. All fund5 ore held in (£5h usingonty mainstream banks orbuilding so(ietrs. Sertion G [￿aratIOn ThetnJsteesdeclarEth* they have apprQ¥edthetnJStee￿ reportab Signed on behalf of the th*itystsustees Signature(s) Full namelsl ffHILI p 6£•fSS IP￿ QIEr4 ZJ Positlon le8Seuetsy. Chair} QTeu£iÉ 1o•J I￿￿) 412.L¥S Jm 7*) V I*>AT IXL13 21U* 12e3S23 5JmilJ 231.T ImBeE 12.16701 6¥1 31UT a4.1￿r 2P.W.7 35>7$ S2*AB 32.W•3 CHARITY COMMISSION FOR ENGLAND AND WALE5 Independént exarnlner's report on the accounts Section A Independent Examiner's Report Report to th• trutho• 111 Holtspur Sclxrt Gmup On x¢ourts for th• yur d•d 31° Man* 2024 Chwlty no (M any) 3CKJ656 S•1 out on paps re[￿ to the trustees on my examination of the aerA)unts of the above charlty fthe Tn25t"I for the year ended 31103r2024. Rospon$lbllltln and basls of report As the charitvs trustees. you are respcYk%iEle ￿ the pyeparatlon of thè accounts in accx)rdarK* with the reouirements of the Chad118s Act 2011 {Ihe Acr). I rep￿ in respect d my examlnauon of ts T￿￿￿8 acrx)unts Cathed OLrt under seclKJn 145 of th8 2011 Act and in carying out my examination. I have followed all the ap￿le Directions given by the Ch￿lty Comwlssir under s6dK)n 14515)Ib) of the ACL Independ•nt I have crmpl8tsd my exalnirth. l Confi￿ that no material matters have •xamlnefs slatement come lo my attentson In connecJon ￿ the examinalbn vthlch gives me usa to believe that in. any material respecL' the accounting records werg not keFI in 8caThlan￿ wilh section 130 of the charl￿eS ACL" or th8 accourrts did not accth fft the accounting r8eords: or the accg)unts did not Thith the aw)Iic8ble requirements ccrtermg the fcffii and c4Jntent of accourrts sat in the Charftles (Accounts and Rep￿) Regulatlons 2008 othw than any requirement that the accounts gi￿ a INe and fai¢ view ￿lch is not a mattef ¢onsidered as part of 8n In(Jepen￿t examinatkn. I have no concems and havg come acw88 nts other matters In Conn￿￿On wilh the examw)ation to which atterrtion shoukl be drawn in this report In cffder to en8ble a prap8r understsncfina crfth8 acc4)unts to be reach￿. Slgned: Nam•: Kaier Relovanl wol•sslon•l qualM¢*k>n(sl or body (11 any): | Address: ACMA 111 Hotswr Top Lanè BeaC0r￿￿￿d. Bucks HP9 1DT IER Oct 2018 CHARITY (OMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A IndependetTrl Examtner's Report Roport to the trust• On a¢counts ftbr th• y•ar •nd•d 31# Mari** 2024 Charlty no (If any) 300656 Sat on pag I rewjrtto the truste8s on my examinat•)n of aCC￿lnts of th8 atjove ¢h¥Tity ("th¢ Trusi.) fw the year 31mw2024. Respon8lblllll8s and basis of report As the ¢harrtVs tnthe3. are responslble for the prep￿tIon of the a¢r￿nts in acLthance y￿th thè rwuirwnwts of Ihe Chavit*s Acl 2011 I feport in resped ￿ my examinakn of tt* Trust's accounts ￿rried o under sectw 145 of the 2011 A(* and in wing my examinalion, I have fdk)4*d all the appkcablg Direclion5 given by the Charity Commis5iC under É8Ctbn 145(5Mb) d the Indepondent I have caweted my exaninakn. I c(th that no m8twiBI mattor8 hav8 examln•Vs statem•nt cm to my attentirmb In connectkn with the ewnlnation tyes me caLtse to believe ttBt in. any m8t￿l£l reswLt'. Ihe acc￿ntsng reD3rds v48r8 not kept in arxordante ￿￿th sectlon 130 of the Charities A4#.. or the acaxjnts did not aLrord *Tth ts accounting fBryyds', or the 8Ctounts did cJunts Rep￿9) R¥Julations 2008 other than any requirement that the a(xounts glve a and falrf view which 15 nol 8 matter n￿derett as Part of an Independent gxaminatlon. I hav8 no (>)ncems have comfr aerogs no other mattern in conn&clion vrith the examination to which attentlon should ￿ drawn In this report in ler lo enabl& a Kry)er uthstandlng ofthè acttlunts to be reath8d. 8ign•d: ZZ- iL- quallfl¢atlon(sl or body (rf ¥nyl- Addr••8: 111 Hotspur T¢)p Lane Beacrmthkj. Bu¢ks Hpg IDT IER Oct 2018 a417YJ I￿J*j IOAX10 7.XQ. 412.lyj 31AI 9*A7 sm 1183623 g.X¢.Tr iAX¢m 10171 1.LIA85 9￿7.07 1Z4&k10 051.frt l.Iq121 34.158 4$ ￿1￿[￿) .79