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2023-03-31-accounts

Trustees’ Annual Report for the period

From 1[st] April 2022 To 31 March 2023 Charity name:1[st] Holtspur Scout Group

Charity registration number:300656

Objectives and Activities

SORP
reference
Summary of the
purposes of the
charity as set out in
its governing
document		 Para 1.17 The Purpose of Scouting
Scouting exists to actively engage and support young
people in their personal development,
empowering them to make a positive contribution to
society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity -We act with integrity; we are honest,
trustworthy and loyal.
Respect -We have self-respect and respect for
others.
Care -We support others and take care of the world in
which we live.
Belief -We explore our faiths, beliefs and attitudes.
Co-operation -We make a positive difference; we co-
operate with others and make friends.
The Scout Method
Scouting takes place when young people, in
partnership with adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
Summary of the
main activities in
relation to those
purposes for the
public benefit, in
particular, the
activities, projects or
services identified in
the accounts.		 Para 1.17 and
1.19		 The Group meets the Charity Commission's public
benefit criteria under both the advancement of
education and the advancement of citizenship or
community development headings.
Statement
confirming whether
the trustees have
had regard to the
guidance issued by
the Charity
Commission on
public benefit		 Para 1.18 The trustees have regard to the guidance issued by
the Charity Commission on public benefit

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38 We do not normally make grants to other
bodies though on occasions small grants
may be made to enable individuals take
part in scouting activities that they (or their
parents) could not otherwise afford
Policy on social investment
including program related
investment		 Para 1.38 N/A
Contribution made by
volunteers		 Para 1.38 All officers and leaders are volunteers. In
addition the scout group received
significant voluntary help and assistance
from the parents of the beavers, cubs and
scouts and from our Young Leaders
Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 Over the year we have been able to run a
Beaver Colony, two Cub Packs and an
active and growing Scout Pack with over
100 members,
This has been enabled by a programme of
recruitment and training of new leaders,
young leaders and the involvement of
parents and guardians.
We have run an active and comprehensive
programme of scouting activities for all our
members involving weekly (term time)
meetings, camps and a wide variety of
outdoor activities and training

Additional information (optional)

You may choose to include further statements You may choose to include further statements where relevant about:
Achievements against
objectives set		 Para 1.41
Performance of fundraising
activities against objectives
set		 Para 1.41
Investment performance
against objectives		 Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 A year with a welcome return to “normality”
after the COVID years. Increased subscription
and activity income from the parents of our
Beavers, Cubs and Scouts as well as an increase
in the hall hire income from other local groups
and societies.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 The Group's policy on reserves is to hold
sufficient resources to continue the charitable
activities of the group should income and
fundraising activities fall short or unseen or
exceptional expenses occur. The Group
Executive Committee considers that the group
should ideally hold a sum equivalent of at least
6 months running costs, circa £15000
Amount of reserves held Para 1.22 The bank balance at the year end was
around £33000 and allowing for expected
and planned expenditure as well as
increased cost pressures this will run down
over the years ahead
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially in
deficit		 Para 1.24 N/A
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 There are no concerns about the charity
continuing as a going concern
Additional information (optional) Additional information (optional) Additional information (optional)
You may choose to include further statements where relevant about:
The major source of funds comes from the
subscriptions paid by the parents and
The charity’s principal guardians of our beavers, cubs and scouts
sources of funds (including Para 1.47 and payments for additional activities such
any fundraising) as camps and trips. Additional income
comes from the hiring of our premises,
when not required for scouting, to other
local groups clubs and societies
Additional information (optional)
You may choose to include further statements where relevant about:		 Additional information (optional)
You may choose to include further statements where relevant about:		 Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 The major source of funds comes from the
subscriptions paid by the parents and
guardians of our beavers, cubs and scouts
and payments for additional activities such
as camps and trips. Additional income
comes from the hiring of our premises,
when not required for scouting, to other
local groups clubs and societies
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 As funds are required to meet our day to
day needs all funds are held in cash at a
mainstream bank
A description of the principal
risks facing the charity		 Para 1.46 The Group has in place systems of internal
control that are designed to provide
reasonable assurance against material
mismanagement or loss, these include
systems of control over all payments,
insurance to cover risks and regular
distribution of financial reports as well as an
annual external scrutiny of the accounts
Other risks include
•
the loss of leaders which is
mitigated by an active programme
of identification and training of new
recruits
•
Loss of members which is unlikely
given the current popularity of
scouting
Other

Structure, Governance and Management

Description of
charity’s trusts:
Type of governing
document
(trust deed, royal
charter)		 Para 1.25 The Group's governing documents are those of the
The Scout Association. They consist of a Royal
Charter, which in turn gives authority to the Bye Laws
of the Association and The Policy, Organisation and
Rules of The Scout Association.
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 The Group is a trust established under its rules which
are common to all Scouts.
Trustee selection
methods including
details of any
constitutional
provisions e.g.
election to post or
name of any person
or body entitled to
appoint one or more
trustees		 Para 1.25 The Trustees are appointed in accordance with the
Policy, Organisation and Rules of The Scout
Association.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and
procedures adopted
for the induction and
training of trustees		 Para 1.51

Members of the Executive Committee complete_'Essential_
_Information for Executive Committee'_training within the first
5 months of joining the committee.		 Members of the Executive Committee complete_'Essential_
_Information for Executive Committee'_training within the first
5 months of joining the committee.
The charity’s
organisational
structure and any
wider network with
which the charity
works		 Para 1.51 The Group is managed by the Group Executive
Committee, the members of which are the ‘Charity
Trustees’ of the Scout Group which is an educational
charity. As charity trustees they are responsible for
complying with legislation applicable to charities. This
includes the registration, keeping proper accounts and
making returns to the Charity Commission as
appropriate.
The Committee consists of 3 independent
representatives, Chair, Treasurer and Secretary
together with the Group Scout Leaders, individual
section leaders (if opted to take on the responsibility)
and parent’s representation and meets each term
This Group Executive Committee exists to support the
Group Scout Leader and Assistant GSL in meeting the
responsibilities of the appointments and is responsible
for:
The maintenance of Group property;
The raising of funds and the administration of Group
finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult
support;
Relationship with any
related parties		 Para 1.51 The Scout Group is part of the national and
international scouting organisation
Other

Reference and Administrative details

Charity name 1stHoltspur Scout Group
Other name the charity uses
Registered charity number 300656
Charity’s principal address The Scout Hut
Cherry tree Road
Holtspur
Beaconsfield
HP9 1BH

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
 Trustee name Office (if any) Office (if any) Dates acted if not for whole
**year **		 Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Cathryn Anderson Chair
Melissa Jayne
Oxnam		 Secretary
Richard Lister Treasurer
PhilipSteven Glass GroupScout Leader
Helen Ruth Poyser Asst Group Scout
Leader
Hellen Jayne
Beveridge		 Scout Leader
Clare Warnett Parent
Representative
Natasha Marie
Hutchins		 Beaver Leader
Warren Jouet Parent
representative		 Until 6/7/22
Matthew Peter
Thom		 From 6/7/22
Peter John
Strachan		 From 6/7/22
Mark Leary From 6/7/22
Sarah Kothgari From 6/7/22
Corporate trustees–names of the directors at the date the report was approved
Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date
Cathryn Anderson Richard Bateson Lister

Chair		 Treasurer
9 November 2023
9 November 2023

Report to thetruetaesl
membersof		 1srHoltspur $cout Group
0naccsur*for$reywr 31$March2023
Ctariffao
300656
s?ded {ifany}
Set outonpages
Ireporttothetrusteeson myexaminationofthe accountsoftheabove
charity("the Trust") forthe yearended
Reeponsibilitiesand Asthecharity'strustees, you areresponsible forthe preparationof the
basisof report accountsin accordancewith the requirementsoftheCharitiesAct201 '1
("the Act").
Irepo*inrespect ofmyexaminationofthe Trust's accounts carriedout
under section145afthe2011Act andincarrying outmyexamination, I
havefollowedallthe applicable Directions givenbythe Charity Commission
under section145(5Xb) oftheAct.

lndependent
examiner'sstatement I havecompletedmyexamination.Iconfirm that no material mattershave
cornetomyattentioninconnection with the examination(otherthanlhat
diselased+Bl€w*)which gives mecausetobelievethatin,anyrnaterial
respect:
;the accountingrecordswere not keptinaccordance with section130
ofthe Charities Act; or
rthe accounts didnot accordwith the accounting records.or
othe accounts didnotcomplywiththe appticable requirements
concerning the formandcontentofaccounts set outintheCharities
(Accounts and Reports) Regulations 2008otherthan any requirement
that the accounts give a'trueandfair'viewwhichisnot a matter
consideredas partof an independentexarnination.
I haveno concerns and havecomeacross no other mattersin connection
with the examinationto whrchattention shouldbedrawninthis reportin
order to enable aprCIperunderstandingoftheaccountstobereached.
" P/easedelete thewords inlhebrackets iftheydonotappty
Signed: Date: i-7'-zc:t
l{ama:
'Relsrantprofessi+nal
qualification{s}crbody		 F*i1.1
{itar*yl:
Address: il (.L
11
t
acl2a18
I
I
Chairman CathrynAnderson
Secretary Melissa Oxnam
Treasurer RichardLister
DistrictCommissioner Nick Mann
ffi
Philip Glass
Helen Poyser
NatashaHutchins
HellenBeveridge
PeterStrachan
Mathew Thom
Sarah Kothari
Mark Leary
ClareWarnett
and Leader Philip Glass
Assistant Group Scout Leader and Cub Leader Helen Poyser
Scouts Hellen Beveridge
Beavers Kate Breen
Bankers NationalWestminater
1Penn Road
Beaconsfield
BucksHP9 2PU
Honorary GroupAuditor RickKaler
Group Registration NumberwithScoutAssociation 28975
Charity RegistrationNumber 300656
Contact Name andAddress RichardLister
69SandelswoodEnd
Beaconsfield
Bucks HP92AP
]\Lttf,El & Account Summa
forthe r ended
31stMarch2O23
General Restricted Permanent I
I		 Total Previous
Funds Funds Endowmenl Year
€ t Funds
t		 t Total
€
Total
Total		 forthe
for the		 4
5		 79
24,300.50		 0.00 0.00
0.00		 23,059.79
24,300.50		 24,807.61
14,138.62
Net for the -1 0.00 0.00 -1,240.71 6,668.99
betweenfunds 0.00 0.00 0.00
bank and similar funds forward -1,240.71
34,'l5g.0g		 0.00
0.00		 0.00
0.00		 -1,240.71
34,159.09		 6,668.99
27,49410
I
Cash, bank and similar funds carried forward €32,918.38 I
80.0c		 €0.00 f32,918.38 €34,159.09

lgeeiptsfor theyear ended
31stMarch2023		 lgeeiptsfor theyear ended
31stMarch2023		 lgeeiptsfor theyear ended
31stMarch2023		 I I
I
Budqel Thisyear Thisyear Thisyear Prwious I
General Restricted Total Year
t Funds
e		 Funds
E		 E Total
t		 I I
0.00 '11,560.00 0.00 11,560.00 7,860.00
LeSs to 6,489.00 0.00 6,489.00 5,075.00
0.00 I 5,071-00 0.00 5,071.00
2,785.OO
I
]NVE5IMENTINGOIUIEREGEIVED
0.00 Bank lnterest-Curent Accounl 0.o0 0.00 0.00 0.00
0.00 Bank lnterest - Deposit Account 0.00 0.00 0.00 0.00
Less Tax I 0.00 0.00 I
o.00 0.00 0.00 0.00 0.00
DONATIONS AND GRANTS I
0.00 Gifi Aid 1,540.13 0.00 1,540j3 1,'t06.38
0.00 Donations 30.00 0.00 30.00 260.06
0.o0 1,570.13 0.00 1,570.13 1,366.44
0.00 visits & 8,488.00 0"00 8,488.00 1,788.00
0.00 0.00 0.00
0.00 8,488.00 0.00 8,488-00 1,788.00
FUNO RAISING
0"00 Fund Raising Activities 0.00 0.00 0.00 0,00
0.00 iupportfrom District 0.00 0.00 0.00 0.00
0.00 50150Numbers Club 0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.0r
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00 0.00
OTHER INCOME I I
0.00 Hall Hire 7,303.00 0.00 7,303,00 6,329.70
Govemmen! Support 0.00 0.00 0.00 8,000_00
Misc 215.00 0,00 215.00 357.47
l I
0.00 7,518.O0 0.00 7,518.O0 14,687.17
SUNDRY RECEIPTS
I
I
Badge&Scarves receipts 412.66 0.00 412-66 181.00
0.00 Wodd Jamboree 0.00 0.00 0.00 0.00
0.00 0.00 0.00
80.00 FORYEAR I t23,059.79 €0.00 €23,059.79 820,807.61
I
leyrngltsforthe year ended
31st March2O23		 leyrngltsforthe year ended
31st March2O23		 leyrngltsforthe year ended
31st March2O23
I
Budget Thisyear Thisyear Thisyear Previous
General Restricted Total Year
Funds Funds Total
E. PREMISES e E t t
0.00 Electricity 643.92 0.00 643.92 353.79
0.00 Gas 633.48 0.00 633.48 544.55
0.00 lnsurance 349.09 0.00 349.09 390.16
0.00 andrenewals & out 1668.86 0.00 't668.86 650.12
0.00 Refuse Collection 0.00 0.00 0.00 0.00
0.oo Rent 5000.00 0.00 5000.00 7500.00
0.00 WaterRates 231.72 0.00 231.72 M.98
0.00 Hire oftemporaryPremises I 0.00 0.00
0.00 8527.07 0.00 8527.07 9483.60
DONATIONSIGRANTS
0.00 0.00 0.00 0.00
I I
I
0.00 0.00 0"00 0.00 0.00
GTIVITIES
I
0.00 Camp 0.00 0.00 0.00
0-00 RemembranceWreaths 0.00 0.00 0.00
0.00 Legal Expenses (lease) 0.00 0.00 0.00
0.00 0.00 0.00 0.00
0.00 Scouting & OtherActivities 9232.07 0.00 9232.07 2711.01
0.00 9232.07 0.00 9232.07 27',t1.01
ADMIN/ESTABLISMENT
0.00 Admin expqnses I 61.73 0.00 61.73 103.20
0.00 AGM&Misc 0.00 0.00 0.00 0.00
0.00 YoungLeaders 0.00 0.00 0.00 0.00
0.00 GoCardless & OSM 638.12 0.00 638.12 272.58
0.00 Misc 23.98 0.00 23.98 10.00
0.00 50/50Numbers CIub 0.00 0.00 0.00 0.00
I
0.00 723.83 0.00 723.83 385.78
0.00 TRUSTEESEXPENSES 0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00 0.00
PURCHASEOF CAPITALEQUIPMENT
I
0.00 Purchaseof 2882.56 0.00 2882.56 1042.86
0.00 Purchase ofEquipment 29U.97 0.00 2934.97 400.21
0.00 HallCapitalExpenditure 0.00 0.00 0.00 115.16
0.00 Jamboree 0.00 0.00 0.00 0.00
I I I
0.00 5817.53 0.00 5817.53 1558.23
I I
f,o.00 TOTAL PAYMENTSFOR YEAR €24,300.50 €0.00 f24,300.50 814,138.62
StatementofAssets &Liabilities StatementofAssets &Liabilities StatementofAssets &Liabilities StatementofAssets &Liabilities StatementofAssets &Liabilities StatementofAssets &Liabilities I
at31stMarch2023 I
ThisYear ThisYear This Year Previous
General Restricted Total Year
Funds
e		 Funds
t		 € Total
f
ASSETSCash, Bank and funds
I
unentAccount 34159.09 0.00 34159.09 34159.09
Account 0.00 0.00 0.00
I I I 0.00
f,34,159.09 f0.00 f,34,159.09 €34,159.09
MONETARY
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
I
90.00 f0.00 c0.00 €0.00
INVESTMENTACCOUNTS
,
f0.00 c0.00 f0.00 f0.00
t0.00 €0.00 f0.00 f0.00
f0.00 f0.00 f0.00 f0.00
t0.00 80.00 €0.00 f0.00
f0.00 f0.00 80.00 90.00
ASSETSAssets for charity's own use
I
Land and c'r0,000.00 e0.00 810,000"00 t10,000.00
Other & Furniture f26,094.00 f0.00 f26,094.00 F22,174.A0
Furniture,fixtures and f0.00 !0.00 80.00
c36,09400 €0.00 f,36,094.00 832,174,00
LIABILITIES/INCOME duewithin one
not 0.00 0.00 0.00
incurred not invoiced 0.00 0.00 0.00
and lncomenot received 0.00 0.00 0.00
Other I 0.00 0.00 0.00 0.00
I
€0.00 f0.00 €0.00 c0.00
LIABI after one
Loan (with details) 0.00 0.00 0.00 0.00
Hire Purchase 0.00 0.00 0.00 I 0.00
0.00 0.00 0.00 0.00
term Iiabilities 0.00 0.00 I 0.00 0.00
I
90.00 €0.00 [0.00 f,o.00
Permanent Endowment Fund Permanent Endowment Fund
Receipts & PaymentsAccount
forthe year ended 31st March2023
Budget ThisYear Previous
Year
t g €
INVESTMENT INCOME RECEIVED
0.00 0.00 0.00
0.00 0_00 0.00
0.00 0.00 0.00
DONATIONS /GRANTS
0.00 0.00 0,00
0.00 0.00 0.00
0.00 0.00 0.00
SUNDRYRECEIPTS
0.00 0.00 0.00
0.00 TOTALRECEIPTS FOR THEYEAR 0.00 0.00
PAYMENTS
PREMISES
0,00 0.00 0.00
0.00 0.00 0.00
I I
0.00 0.00 0.00
ACTIVITIES
0.00 0.00 0.00
0.00 0.00 0.00
I I
I I
0.00 0.00 0.00
ADMIN/ESTABLISHMENTEXPENSES
0.00 0"00 0.00
0.00 0.00 I 0.00
0.00 0.00 0.00
SUNDRY PAYMENTS I
0.00 0.00 0.00
0.00 0.00 0.00
I
0.00 0.00 0.00
I
0.00 TOTAL PAYMENTSFOR THEYEAR 0.00 0.00

Reportto the trustees/
membersof		 1sr Holtspur Scout Group
Onaccountsfortheyear 3lstMarch2023
Charityno
300656
ended (ifany)
Setoutonpages
Ireport to thetrusteeson myexaminationoftheaccountsoftheabove
charity("the Trust") fortheyear ended
Responsibilitiesand As the charity's trustees,youare responsible forthepreparationofthe
basisof report accounts in accordance withtherequirements ofthe CharitiesAct2O11
("theAct").
Ireportin respect of my examinationoftheTrust'saccountscariedout
undersection145of the20,11Actandincarrying out myexamination,I
havefollowedalltheapplicable Directions given by the Charity Commission
undersection145(5Xb)ofthe Act.
lndependent
exarniner'sstatement Ihave cornpleted myexamination.Iconfirmthatno material matters have
cometomyattentioninconnection with theexamination(othertlunlhat
diselosed$elew.)whichgivesme causetobelievethatin,anymaterial
respect:
otheaccounting recordswerenot keptinaccordancewith section130
oftheCharitiesAct; or
.theaccountsdidnot accord withtheaccounting records;or
rtheaccounts did not comply withtheapplicable requirements
concerning theformand content of accountssetoutintheCharities
(AccountsandReports) Regulations2008otherthan anyrequirement
that the accounts givea'true andfair'viewwhichis not a matter
consideredas part of an independent examination.
Ihave no concerns and have come across no other matters in connection
withtheexamination towhichattentionshouldbedrawninthisreportin
ordertoenable a proper understandingoftheaccountstobe reached.
"Please deletethewards inthebrackets if they do notapply.
Signed: Date: 3 -J-Zoa3
Name: Rt<-ral+t,-rz*.
Re.levantprofessional
qualification(s) orbody
(if any):		 frLnfr
Address: Itt
e
-t
IER Oct2018
1