2022-03-31-accounts

Trustees’ Annual Report for the period

From 1[st] April 2021 To 31 March 2022 Charity name:1[st] Holtspur Scout Group

Charity registration number:300656

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17		The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19		The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18		The trustees have regard to the guidance issued by the Charity Commission on public benefit

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	We do not normally make grants to other bodies though on occasions small grants may be made to enable individuals take part in scouting activities that they (or their parents) could not otherwise afford
Policy on social investment including program related investment	Para 1.38	N/A
Contribution made by volunteers	Para 1.38	All officers and leaders are volunteers. In addition the scout group received significant voluntary help and assistance from the parents of the beavers, cubs and scouts and from our Young Leaders
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Over the year we have been able to run a Beaver Colony, two Cub Packs and an active and growing Scout Pack with over 100 members, This has been enabled by a programme of recruitment and training of new leaders, young leaders and the involvement of parents and guardians. We have run an active and comprehensive programme of scouting activities for all our members involving weekly (term time) meetings, camps and a wide variety of outdoor activities and training

Additional information (optional)

You may choose to include further statements	You may choose to include further statements	where relevant about:
Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	A year where the financial position was again dominated by the effects of Covid though less so than the previous year with some return to normality. Nevertheless taking the last two Covid dominated years overall I estimate that our losses were in the order of £15000 (largely reduced subscription income and hall hiring income) though these were more than offset by the grants we received from the Government and by the fact that our reduced level of activities led to reduced expenditure. We have therefore started the current year with a healthy bank balance enabling increased expenditure on equipment both for camps and for the hall.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short or unseen or exceptional expenses occur. The Group Executive Committee considers that the group should ideally hold a sum equivalent to 6 months running costs, circa £15000
Amount of reserves held	Para 1.22	The bank balance at the year end was around £34000 and allowing for expected and planned expenditure reserves were around £25000 which will run down over the years ahead
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	There are no concerns about the charity continuing as a going concern

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	The major source of funds comes from the subscriptions paid by the parents and guardians of our beavers, cubs and scouts. Additional income comes from the hiring of our premises, when not required for scouting, to other local groups clubs and societies. In addition in the year under consideration we received grant support from the Government
Investment policy and objectives including any social investment policy adopted	Para 1.46	As funds are required to meet our day to day needs all funds are held in cash at a mainstream bank

A description of the principal risks facing the charity	Para 1.46	The Group has in place systems of internal control that are designed to provide reasonable assurance against material mismanagement or loss, these include dual control over all payments, insurance to cover risks and regular distribution of financial reports as well as an annual external scrutiny of the accounts Other risks include • the loss of leaders which is mitigated by an active programme of identification and training of new recruits • Loss of members which is unlikely given the current popularity of scouting
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25		The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25		The Group is a trust established under its rules which are common to all Scouts.
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25		The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51		Members of the Executive Committee complete_'Essential_ _Information for Executive Committee'_training within the first 5 months of joining the committee.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51		The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets each term This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions;

			Assisting in the recruitment of leaders and other adult support;
Relationship with any related parties	Para 1.51		The Scout Group is part of the national and international scouting organisation
Other

Reference and Administrative details

Charity name	1stHoltspur Scout Group
Other name the charity uses
Registered charity number	300656
Charity’s principal address	The Scout Hut Cherry tree Road Holtspur Beaconsfield HP9 1BH

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Cathryn Anderson	Chair	Appointed 7/7/2021
	Melissa Jane Oxnam	Secretary	Appointed 7/7/2021
	Richard Lister	Treasurer
	PhilipSteven Glass	GroupScout Leader
	Helen Ruth Poyser	Asst Group Scout Leader
	Hellen Jayne Beveridge	Scout Leader
	Clare Warnett	Parent Representative
	Natasha Marie Hutchins	Beaver Leader
	Warren Jouet	Parent representative	Appointed 7/7/2021
	Richard Vaughan	Chair	1/4/2021 to 7/7/2021
	Mary Frances Scullion	Secretary	1/4/2021 to7/7/21
	Hannah Warne Smith		1/4/2021 to7/7/21
	Harinder Kaler	Parent Representative	1/4/2021 to 21/9/21

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Cathryn Anderson	Richard Bateson Lister
	Chair	Treasurer
	22 November 2022
	22 November 2022

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CHARITY COMMISSION FOR ENGLANO AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustè members of 1ST Holtspur Sc(KJt Grwp On accounts for the year ended 31°, March 21)22 Charfty no (if any) S•t out on pages I report lo the trust86s ￿ my examinab'on of the accounts of the above charity ('the TrL￿t.) for the year ended Responslbllltles and ba¥1$ of roport As the charity's trustees. you are resF(snsible for the preparation of the aCC￿nIS in acc(Kdance with the requirements of the Charities Acl 2011 ("Ihe Act.). I report in respect ol my examination of the Trust's accounts carrled out under section 145 of ihe 2011 Act and in carrying oul my ex8minalion, I have followed all the ap￿Icable Directions grven by the Charity Commi&8ion under sectson 145{5)(bl of the Act. Independent examlnerfs ¥tatement I have comp18ted my examination. I confirm that no material matters have come to my atteniion in connection with the examination (oiher than that disclosed belcw ") which gives me cause to believe that in, any material respecl.. the acc￿nting r&ords were rK)t kept in accordance with section 130 of the Chanlies Act., or the aCC￿nIS did not acc¢yd with the accounting records; or the accounts dhJ not comply with the aWicable requirements corterning the frKm and ccmtent of accounts sel out in the Chariti8S (Accounts and Rew1sl Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter con￿dered as part of an independent examination. I have no concems arKI have come across no other matters in connection with the examination to which attention shoukfj be drawn In this report In order to enable a proper understanding of Ihe accounls to be reached. . Please delete fhe words in Ihe brackets rf they do not apply. Signed: Date: 8-11-2022 Namo: Rick Kaler Relevant professlonal quallflcatlon(s) or body (If any): ACMA Address: 111 HcAtspur T¢Jp Lane IER 12018 Oct

Beaconsfield Bucks HP9 1DT Section B Oisclosure Only complete if the examiner needs to highlight matenal matters of concern (see CC32, Independent examination of charty accounts.. directions and guidance for examiners)- Glve here brlof dotalls of any Items that the examlner wl8hes to dlsc108e. IER 22018 Oct