## **Trustees’ Annual Report for the period** **From 1[st] April 2021 To 31 March 2022 Charity name:1[st] Holtspur Scout Group** ## **Charity registration number:300656** ## **Objectives and Activities** ||SORP
reference|||| |---|---|---|---|---| |Summary of the
purposes of the
charity as set out in
its governing
document|Para 1.17||**The Purpose of Scouting**
Scouting exists to actively engage and support young
people in their personal development,
empowering them to make a positive contribution to
society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest,
trustworthy and loyal.
**Respect -**We have self-respect and respect for
others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in
partnership with adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.|| |Summary of the
main activities in
relation to those
purposes for the
public benefit, in
particular, the
activities, projects or
services identified in
the accounts.|Para 1.17 and
1.19||The Group meets the Charity Commission's public
benefit criteria under both the advancement of
education and the advancement of citizenship or
community development headings.|| |Statement
confirming whether
the trustees have
had regard to the
guidance issued by
the Charity
Commission on
public benefit|Para 1.18||The trustees have regard to the guidance issued by
the Charity Commission on public benefit| |---|---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|We do not normally make grants to other
bodies though on occasions small grants
may be made to enable individuals take
part in scouting activities that they (or their
parents) could not otherwise afford| |Policy on social investment
including program related
investment|Para 1.38|N/A| |Contribution made by
volunteers|Para 1.38|All officers and leaders are volunteers. In
addition the scout group received
significant voluntary help and assistance
from the parents of the beavers, cubs and
scouts and from our Young Leaders| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Over the year we have been able to run a
Beaver Colony, two Cub Packs and an
active and growing Scout Pack with over
100 members,
This has been enabled by a programme of
recruitment and training of new leaders,
young leaders and the involvement of
parents and guardians.
We have run an active and comprehensive
programme of scouting activities for all our
members involving weekly (term time)
meetings, camps and a wide variety of
outdoor activities and training| **Additional information (optional)** |You may choose to include further statements|You may choose to include further statements|where relevant about:| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|A year where the financial position was again
dominated by the effects of Covid though less
so than the previous year with some return to
normality. Nevertheless taking the last two
Covid dominated years overall I estimate that
our losses were in the order of £15000 (largely
reduced subscription income and hall hiring
income) though these were more than offset
by the grants we received from the
Government and by the fact that our reduced
level of activities led to reduced expenditure.
We have therefore started the current year
with a healthy bank balance enabling increased
expenditure on equipment both for camps and
for the hall.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Group's policy on reserves is to hold
sufficient resources to continue the charitable
activities of the group should income and
fundraising activities fall short or unseen or
exceptional expenses occur. The Group
Executive Committee considers that the group
should ideally hold a sum equivalent to 6
months running costs, circa £15000| |Amount of reserves held|Para 1.22|The bank balance at the year end was
around £34000 and allowing for expected
and planned expenditure reserves were
around £25000 which will run down over
the years ahead| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|There are no concerns about the charity
continuing as a going concern| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The major source of funds comes from the
subscriptions paid by the parents and
guardians of our beavers, cubs and scouts.
Additional income comes from the hiring of
our premises, when not required for
scouting, to other local groups clubs and
societies. In addition in the year under
consideration we received grant support
from the Government| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|As funds are required to meet our day to
day needs all funds are held in cash at a
mainstream bank| |A description of the principal
risks facing the charity|Para 1.46|The Group has in place systems of internal
control that are designed to provide
reasonable assurance against material
mismanagement or loss, these include dual
control over all payments, insurance to
cover risks and regular distribution of
financial reports as well as an annual
external scrutiny of the accounts
Other risks include
•
the loss of leaders which is
mitigated by an active programme
of identification and training of new
recruits
•
Loss of members which is unlikely
given the current popularity of
scouting| |---|---|---| |Other||| ## **Structure, Governance and Management** |Description of
charity’s trusts:||||| |---|---|---|---|---| |Type of governing
document
(trust deed, royal
charter)|Para 1.25||The Group's governing documents are those of the
The Scout Association. They consist of a Royal
Charter, which in turn gives authority to the Bye Laws
of the Association and The Policy, Organisation and
Rules of The Scout Association.|| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25||The Group is a trust established under its rules which
are common to all Scouts.|| |Trustee selection
methods including
details of any
constitutional
provisions e.g.
election to post or
name of any person
or body entitled to
appoint one or more
trustees|Para 1.25||The Trustees are appointed in accordance with the
Policy, Organisation and Rules of The Scout
Association.|| |**Additional information (optional)**
You may choose to include further statements where relevant about:||||| |Policies and
procedures adopted
for the induction and
training of trustees|Para 1.51|

|Members of the Executive Committee complete_'Essential_
_Information for Executive Committee'_training within the first
5 months of joining the committee.|| |The charity’s
organisational
structure and any
wider network with
which the charity
works|Para 1.51||The Group is managed by the Group Executive
Committee, the members of which are the ‘Charity
Trustees’ of the Scout Group which is an educational
charity. As charity trustees they are responsible for
complying with legislation applicable to charities. This
includes the registration, keeping proper accounts and
making returns to the Charity Commission as
appropriate.
The Committee consists of 3 independent
representatives, Chair, Treasurer and Secretary
together with the Group Scout Leaders, individual
section leaders (if opted to take on the responsibility)
and parent’s representation and meets each term
This Group Executive Committee exists to support the
Group Scout Leader in meeting the responsibilities of
the appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group
finance;
The insurance of persons, property and equipment;
Group public occasions;|| ||||Assisting in the recruitment of leaders and other adult
support;|| |---|---|---|---|---| |Relationship with any
related parties|Para 1.51||The Scout Group is part of the national and
international scouting organisation|| |Other||||| ## **Reference and Administrative details** |Charity name|1stHoltspur Scout Group| |---|---| |Other name the charity uses|| |Registered charity number|300656| |Charity’s principal address|The Scout Hut
Cherry tree Road
Holtspur
Beaconsfield
HP9 1BH| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Cathryn Anderson|Chair|Appointed 7/7/2021|| ||Melissa Jane
Oxnam|Secretary|Appointed 7/7/2021|| ||Richard Lister|Treasurer||| ||PhilipSteven Glass|GroupScout Leader||| ||Helen Ruth Poyser|Asst Group Scout
Leader||| ||Hellen Jayne
Beveridge|Scout Leader||| ||Clare Warnett|Parent
Representative||| ||Natasha Marie
Hutchins|Beaver Leader||| ||Warren Jouet|Parent
representative|Appointed 7/7/2021|| ||Richard Vaughan|Chair|1/4/2021 to 7/7/2021|| ||Mary Frances
Scullion|Secretary|1/4/2021 to7/7/21|| ||Hannah Warne
Smith||1/4/2021 to7/7/21|| ||Harinder Kaler|Parent
Representative|1/4/2021 to 21/9/21|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Cathryn Anderson|Richard Bateson Lister| ||
Chair|Treasurer| ||22 November 2022|| ||22 November 2022|| 7WJK(* 21W 1rn7 3517 4702 •X1Z 1th nA) 3415• 274W.10 TE8 CHARITY COMMISSION FOR ENGLANO AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustè members of 1ST Holtspur Sc(KJt Grwp On accounts for the year ended 31°, March 21)22 Charfty no (if any) S•t out on pages I report lo the trust86s ￿ my examinab'on of the accounts of the above charity ('the TrL￿t.) for the year ended Responslbllltles and ba¥1$ of roport As the charity's trustees. you are resF(snsible for the preparation of the aCC￿nIS in acc(Kdance with the requirements of the Charities Acl 2011 ("Ihe Act.). I report in respect ol my examination of the Trust's accounts carrled out under section 145 of ihe 2011 Act and in carrying oul my ex8minalion, I have followed all the ap￿Icable Directions grven by the Charity Commi&8ion under sectson 145{5)(bl of the Act. Independent examlnerfs ¥tatement I have comp18ted my examination. I confirm that no material matters have come to my atteniion in connection with the examination (oiher than that disclosed belcw ") which gives me cause to believe that in, any material respecl.. the acc￿nting r&ords were rK)t kept in accordance with section 130 of the Chanlies Act., or the aCC￿nIS did not acc¢yd with the accounting records; or the accounts dhJ not comply with the aWicable requirements corterning the frKm and ccmtent of accounts sel out in the Chariti8S (Accounts and Rew1sl Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter con￿dered as part of an independent examination. I have no concems arKI have come across no other matters in connection with the examination to which attention shoukfj be drawn In this report In order to enable a proper understanding of Ihe accounls to be reached. . Please delete fhe words in Ihe brackets rf they do not apply. Signed: Date: 8-11-2022 Namo: Rick Kaler Relevant professlonal quallflcatlon(s) or body (If any): ACMA Address: 111 HcAtspur T¢Jp Lane IER 12018 Oct Beaconsfield Bucks HP9 1DT Section B Oisclosure Only complete if the examiner needs to highlight matenal matters of concern (see CC32, Independent examination of charty accounts.. directions and guidance for examiners)- Glve here brlof dotalls of any Items that the examlner wl8hes to dlsc108e. IER 22018 Oct