Trustees’ Annual Report for the period
From 01/01/2024 To
31/12/2024
Charity name: Tregony Village Hall
Charity registration number: 300638
Objectives and Activities
| SORP reference |
||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 Para 1.17 and 1.19 |
The Village Hall exists to provide and maintain a community building for the use of the inhabitants of the village and surrounding areas, without distinction of political, religious or other opinions. Its purpose is to serve as a centre for social, recreational, educational and charitable activities, improving the quality of life and fostering community spirit among local residents. In fulfilling this purpose, the Village Hall aims to: ● Offer a welcoming and accessible venue for community groups, clubs, and organisations. ● Support local events, educational courses, and cultural activities. ● Provide facilities for private hire, meetings, celebrations and public functions. ● Encourage inclusivity, volunteering and community cohesion. ● Preserve the hall as a sustainable and valued community asset for future generations. These objectives align with the hall’s charitable aims to promote social welfare, education, recreation, and community engagement for the public benefit. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees confirm that they have had due regard to the guidance issued by the Charity Commission on public benefit when planning the charity’s activities and setting its objectives. In particular, the Trustees ensure that the facilities and services provided by the Village Hall are available for the benefit of all members of the local community, without distinction, and that the Hall’s activities further the charity’s aims of providing opportunities for recreation, education, and community engagement. |
Achievements and Performance
| SORP reference |
||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | During the year, the Village Hall has continued to serve as a vital hub for community life, providing a welcoming and accessible venue for a wide range of local groups, activities, and events. Regular users include the Beavers, Cubs, Scouts, Seniors Club, Tai Chi and Pilates classes. It hosts the monthly Tregony Repair Cafe, and provides secure storage for the Xmas Lights Group. The Tregony Clockhouse Players continue to make excellent use of the hall for rehearsals and performances, including the much-loved annual village pantomime, which brings together residents of all ages and fosters a strong sense of local identity and pride. In addition to these regular activities, the hall has hosted numerous social events, private celebrations, and community gatherings throughout the year. These have helped reduce social isolation, strengthened community ties, and provided opportunities for people of all ages to connect and participate in village life. Through these activities, the Village Hall has made a meaningful difference to the wellbeing of its users and contributed to the wider social fabric of the parish. It remains a place where community spirit can thrive and where local residents can come together to learn, celebrate, and support one another. |
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | There has been an increase in income through the charity’s main income source, hall rental; this is in line with expectations. The Charity has also received a large grant from the council with regards to Leveling Up Fundraising, where the hall used this to make the hall more accessible with a lift, as well as installing solar panels and batteries to help power the hall at a reduced cost. The installation of EV chargers help in supporting the Committee’s commitment to a sustainable future for the community. |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Any cash held at year end is used to ensure the hall is able to provide cover for any unforeseen expenses as well as ensure a safety net is available for regular expenditure. |
| Amount of reserves held |
Para 1.22 | £18,407 as at 31/12/2024, £10,234 as at 03/10/2025 at latest trustee meeting |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | No issues with regards to continuation of the charity as a going concern, there are minimal liabilities, hall hire is at a good level and there is a healthy bank balance at year end. |
Structure, Governance and Management
| Description of charity’s trusts: Type of governing document How is the charity constituted? |
Para 1.25 | Tregony Village Hall was founded by conveyance dated 8th June 1949, and in the matter of the Charities Act, 1960. The Charity Commission Scheme under which it operates was sealed on 10th May 1977. The land with the building thereon specified in the said schedule is vested in the Official Custodian for Charities for all the estate and interest therein belonging to or held in trust for the Charity. The Charity is constituted as an unincorporated institution. |
|---|---|---|
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The management of the Village Hall is vested in a Committee of Management in accordance with the provisions of the charity’s governing document. The Committee comprises Elected Members, Representative Members, and Co-optative Members. Elected Members are appointed annually at the Annual General Meeting, which is open to all residents of the parish and representatives of regular user groups. In addition, certain local organisations are entitled under the governing document to nominate one Representative Member to serve on the Committee (for example, the Parish Council, the Parochial Church Council, and local community groups such as the Scouts, Sports Club, Repair Cafe, and Women’s Institute). The Committee may also co-opt additional members to fill vacancies or to bring specific skills or experience beneficial to the management of the Hall. All trustees serve on a voluntary basis and are encouraged to participate actively in the running and development of the Village Hall. |
Reference and Administrative details
| Charity name | Tregony Village Hall |
|---|---|
| Other name the charity uses | N/A |
| Registered charitynumber | 300638 |
| Charity’s principal address | Tregony Village Hall, Back Ln, Tregony, Truro, Cornwall United Kindgom TR2 5RP |
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|
|---|---|---|---|---|
| Mark John Lytham | Chair | |||
| Samuel Des Mennear |
Secretary | |||
| Carol Ann Hobbs | Co-opted | |||
| Dr Ian Michael Hocking |
Co-opted | Appointed 03/10/2025 |
||
| Thomas Patrick Wright |
Treasurer | Appointed 03/10/2025 |
Corporate trustees – names of the directors at the date the report was approved
Director name N/A
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| N/A |
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
N/A |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
N/A |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
N/A |
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Other optional information
N/A
Declarations
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Mark Lytham
Position (eg Secretary, Chair Chair, etc)
Date 22/10/2025
Tregony Village Hall Income & Expenditure Account For the Year Ending 31st December 2024
| Income Hire of Hall Clockhouse Players 101 Club Fund Raising Donations Grants Bank Interest Sundry Income Less Expenditure Cleaning & Caretaker Heat & Light Oil Water Rates Insurance Repairs & Maintenance Performing Rights & Licences Internet Office & General Admin Advertising Postage & Stationery Fund Raising Costs Donations Depreciation Grant Spend Surplus/(Deficit) for the year |
£ £ £ £ 7,331.00 8,376.60 - - - - 2,113.91 - 5,033.00 1,250.00 148,500.00 500.00 - - 14.29 - 162,992.20 10,126.60 2,391.78 1,895.11 1,867.53 2,650.09 - 763.37 398.70 582.83 1,072.70 964.04 767.63 3,279.83 77.40 160.20 504.00 84.00 141.12 390.49 9.60 43.50 309.94 - 254.89 - 1,522.22 326.99 912.21 1,014.00 137,992.84 - 148,222.56 12,154.45 14,769.64 2,027.85 - 2024 2023 |
£ £ £ £ 7,331.00 8,376.60 - - - - 2,113.91 - 5,033.00 1,250.00 148,500.00 500.00 - - 14.29 - 162,992.20 10,126.60 2,391.78 1,895.11 1,867.53 2,650.09 - 763.37 398.70 582.83 1,072.70 964.04 767.63 3,279.83 77.40 160.20 504.00 84.00 141.12 390.49 9.60 43.50 309.94 - 254.89 - 1,522.22 326.99 912.21 1,014.00 137,992.84 - 148,222.56 12,154.45 14,769.64 2,027.85 - 2024 2023 |
|---|---|---|
| 10,126.60 12,154.45 |
||
| 2,027.85 - |
Tregony Village Hall Balance Sheet As at 31st December 2024
| Fixed Assets Village Hall Revaluation Equipment and Furniture At 1st January 2023 Additions at Cost Less: Depreciation Current Assets Bank and Cash Balances Debtors Less Creditors Net Current Assets (Liabilities) Current Liabilities Amounts Received in advance Loan Represented By: Accumulated Fund At 1st January 2024 Suplus/(Deficit) for the Year Revaluation Reserve |
£ £ £ £ 27,963.41 27,963.41 252,036.59 252,036.59 280,000.00 280,000.00 9,122.11 10,136.11 - - 9,122.11 10,136.11 912.21 1,014.00 8,209.90 9,122.11 288,209.90 289,122.11 18,406.57 2,634.72 290.00 380.00 - - 18,696.57 3,014.72 306,906.47 292,136.83 715.00 715.00 - - 715.00 - 715.00 - 306,191.47 291,421.83 39,385.24 41,413.09 14,769.64 2,027.85 - 54,154.88 39,385.24 252,036.59 252,036.59 306,191.47 291,421.83 2024 2023 |
£ £ £ £ 27,963.41 27,963.41 252,036.59 252,036.59 280,000.00 280,000.00 9,122.11 10,136.11 - - 9,122.11 10,136.11 912.21 1,014.00 8,209.90 9,122.11 288,209.90 289,122.11 18,406.57 2,634.72 290.00 380.00 - - 18,696.57 3,014.72 306,906.47 292,136.83 715.00 715.00 - - 715.00 - 715.00 - 306,191.47 291,421.83 39,385.24 41,413.09 14,769.64 2,027.85 - 54,154.88 39,385.24 252,036.59 252,036.59 306,191.47 291,421.83 2024 2023 |
|---|---|---|
| 9,122.11 - |
||
| 9,122.11 912.21 |
||
| 18,406.57 290.00 - 715.00 - |
||
| 289,122.11 3,014.72 |
||
| 292,136.83 715.00 - |
||
| 39,385.24 14,769.64 |
||
| 291,421.83 | ||
| 39,385.24 252,036.59 |
||
| 291,421.83 |
I have prepared the above Balance Sheet and attached Income and Expenditure account from the books and records produced to me and confirm they are in accordance therewith.
Jon Arnold Pencole Probus Truro
8th April 2025