## **Trustees’ Annual Report for the period** **From 01/01/2024 To** ## **31/12/2024** ## **Charity name: Tregony Village Hall** ## **Charity registration number: 300638** ## **Objectives and Activities** ||SORP
reference|| |---|---|---| |Summary of the
purposes of the charity
as set out in its
governing document
Summary of the main
activities in relation to
those purposes for the
public benefit, in
particular, the
activities, projects or
services identified in
the accounts.|Para 1.17
Para 1.17
and 1.19|The Village Hall exists to provide and maintain a
community building for the use of the inhabitants of the
village and surrounding areas, without distinction of
political, religious or other opinions. Its purpose is to
serve as a centre for social, recreational, educational and
charitable activities, improving the quality of life and
fostering community spirit among local residents.
In fulfilling this purpose, the Village Hall aims to:
●
Offer a welcoming and accessible venue for
community groups, clubs, and organisations.
●
Support local events, educational courses, and
cultural activities.
●
Provide facilities for private hire, meetings,
celebrations and public functions.
●
Encourage inclusivity, volunteering and community
cohesion.
●
Preserve the hall as a sustainable and valued
community asset for future generations.
These objectives align with the hall’s charitable aims to
promote social welfare, education, recreation, and
community engagement for the public benefit.| |Statement confirming
whether the trustees
have had regard to the
guidance issued by
the Charity
Commission on public
benefit|Para 1.18|The Trustees confirm that they have had due regard to
the guidance issued by the Charity Commission on public
benefit when planning the charity’s activities and setting
its objectives.
In particular, the Trustees ensure that the facilities and
services provided by the Village Hall are available for the
benefit of all members of the local community, without
distinction, and that the Hall’s activities further the
charity’s aims of providing opportunities for recreation,
education, and community engagement.| ## **Achievements and Performance** ||SORP
reference|| |---|---|---| |Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to
society as a whole.|Para 1.20|During the year, the Village Hall has continued to serve
as a vital hub for community life, providing a welcoming
and accessible venue for a wide range of local groups,
activities, and events. Regular users include the Beavers,
Cubs, Scouts, Seniors Club, Tai Chi and Pilates classes.
It hosts the monthly Tregony Repair Cafe, and provides
secure storage for the Xmas Lights Group. The Tregony
Clockhouse Players continue to make excellent use of
the hall for rehearsals and performances, including the
much-loved annual village pantomime, which brings
together residents of all ages and fosters a strong sense
of local identity and pride.
In addition to these regular activities, the hall has hosted
numerous social events, private celebrations, and
community gatherings throughout the year. These have
helped reduce social isolation, strengthened community
ties, and provided opportunities for people of all ages to
connect and participate in village life.
Through these activities, the Village Hall has made a
meaningful difference to the wellbeing of its users and
contributed to the wider social fabric of the parish. It
remains a place where community spirit can thrive and
where local residents can come together to learn,
celebrate, and support one another.| ## **Financial Review** |Review of the charity’s
financial position at the
end of the period|Para 1.21|There has been an increase in income through the
charity’s main income source, hall rental; this is in line
with expectations.
The Charity has also received a large grant from the
council with regards to Leveling Up Fundraising, where
the hall used this to make the hall more accessible with a
lift, as well as installing solar panels and batteries to help
power the hall at a reduced cost. The installation of EV
chargers help in supporting the Committee’s commitment
to a sustainable future for the community.| |---|---|---| |Statement explaining
the policy for holding
reserves stating why
they are held|Para 1.22|Any cash held at year end is used to ensure the hall is
able to provide cover for any unforeseen expenses as
well as ensure a safety net is available for regular
expenditure.| |Amount of reserves
held|Para 1.22|£18,407 as at 31/12/2024, £10,234 as at 03/10/2025 at
latest trustee meeting| |Reasons for holding
zero reserves|Para 1.22|N/A| |Details of fund
materially in deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a
going concern|Para 1.23|No issues with regards to continuation of the charity as a
going concern, there are minimal liabilities, hall hire is at
a good level and there is a healthy bank balance at year
end.| ## **Structure, Governance and Management** |Description of charity’s
trusts:
Type of governing
document
How is the charity
constituted?|Para 1.25|Tregony Village Hall was founded by conveyance dated
8th June 1949, and in the matter of the Charities Act,
1960. The Charity Commission Scheme under which it
operates was sealed on 10th May 1977. The land with
the building thereon specified in the said schedule is
vested in the Official Custodian for Charities for all the
estate and interest therein belonging to or held in trust for
the Charity. The Charity is constituted as an
unincorporated institution.| |---|---|---| |Trustee selection
methods including
details of any
constitutional
provisions e.g. election
to post or name of any
person or body entitled
to appoint one or more
trustees|Para 1.25|The management of the Village Hall is vested in a
Committee of Management in accordance with the
provisions of the charity’s governing document. The
Committee comprises Elected Members, Representative
Members, and Co-optative Members.
Elected Members are appointed annually at the Annual
General Meeting, which is open to all residents of the
parish and representatives of regular user groups. In
addition, certain local organisations are entitled under the
governing document to nominate one Representative
Member to serve on the Committee (for example, the
Parish Council, the Parochial Church Council, and local
community groups such as the Scouts, Sports Club,
Repair Cafe, and Women’s Institute).
The Committee may also co-opt additional members to fill
vacancies or to bring specific skills or experience
beneficial to the management of the Hall. All trustees
serve on a voluntary basis and are encouraged to
participate actively in the running and development of the
Village Hall.| ## **Reference and Administrative details** |Charity name|Tregony Village Hall| |---|---| |Other name the charity uses|N/A| |Registered charitynumber|300638| |Charity’s principal address|Tregony Village Hall,
Back Ln,
Tregony,
Truro,
Cornwall
United Kindgom
TR2 5RP| **Names of the charity trustees who manage the charity** ||**Trustee name**|**Office (if any)**|**Dates acted if**
**not for whole**
**year**|**Name of person**
**(or body) entitled**
**to appoint trustee**
**(if any)**| |---|---|---|---|---| ||Mark John Lytham|Chair||| ||Samuel Des
Mennear|Secretary||| ||Carol Ann Hobbs|Co-opted||| ||Dr Ian Michael
Hocking|Co-opted|Appointed
03/10/2025|| ||Thomas Patrick
Wright|Treasurer|Appointed
03/10/2025|| Corporate trustees – names of the directors at the date the report was approved **Director name N/A** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**N/A**||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|N/A| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/A| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|N/A| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **N/A** ## **Other optional information** **N/A** ## **Declarations** **The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Mark Lytham **Position (eg Secretary,** Chair **Chair, etc)** **Date** 22/10/2025 ## **Tregony Village Hall Income & Expenditure Account For the Year Ending 31st December 2024** |**Income**
Hire of Hall
Clockhouse Players
101 Club
Fund Raising
Donations
Grants
Bank Interest
Sundry Income
**Less Expenditure**
Cleaning & Caretaker
Heat & Light
Oil
Water Rates
Insurance
Repairs & Maintenance
Performing Rights & Licences
Internet
Office & General Admin
Advertising
Postage & Stationery
Fund Raising Costs
Donations
Depreciation
Grant Spend
**Surplus/(Deficit) for the year**|£
£
£
£
7,331.00
8,376.60
-
-
-
-
2,113.91
-
5,033.00
1,250.00
148,500.00
500.00
-
-
14.29
-
**162,992.20**
**10,126.60**
2,391.78
1,895.11
1,867.53
2,650.09
-
763.37
398.70
582.83
1,072.70
964.04
767.63
3,279.83
77.40
160.20
504.00
84.00
141.12
390.49
9.60
43.50
309.94
-
254.89
-
1,522.22
326.99
912.21
1,014.00
137,992.84
-
**148,222.56**
**12,154.45**
**14,769.64**
**2,027.85**
**-**
2024
2023|£
£
£
£
7,331.00
8,376.60
-
-
-
-
2,113.91
-
5,033.00
1,250.00
148,500.00
500.00
-
-
14.29
-
**162,992.20**
**10,126.60**
2,391.78
1,895.11
1,867.53
2,650.09
-
763.37
398.70
582.83
1,072.70
964.04
767.63
3,279.83
77.40
160.20
504.00
84.00
141.12
390.49
9.60
43.50
309.94
-
254.89
-
1,522.22
326.99
912.21
1,014.00
137,992.84
-
**148,222.56**
**12,154.45**
**14,769.64**
**2,027.85**
**-**
2024
2023| |---|---|---| |||**10,126.60**
**12,154.45**| |||| |||**2,027.85**
**-**| ## **Tregony Village Hall Balance Sheet As at 31st December 2024** |**Fixed Assets**
**Village Hall**
**Revaluation**
**Equipment and Furniture**
At 1st January 2023
Additions at Cost
Less: Depreciation
**Current Assets**
Bank and Cash Balances
Debtors
Less Creditors
Net Current Assets (Liabilities)
**Current Liabilities**
Amounts Received in advance
Loan
**Represented By:**
**Accumulated Fund**
At 1st January 2024
Suplus/(Deficit) for the Year
Revaluation Reserve|£
£
£
£
27,963.41
27,963.41
252,036.59
252,036.59
280,000.00
280,000.00
9,122.11
10,136.11
-
-
9,122.11
10,136.11
912.21
1,014.00
8,209.90
9,122.11
288,209.90
289,122.11
18,406.57
2,634.72
290.00
380.00
-
-
18,696.57
3,014.72
306,906.47
292,136.83
715.00
715.00
-
-
715.00
-
715.00
-
**306,191.47**
**291,421.83**
39,385.24
41,413.09
14,769.64
2,027.85
-
54,154.88
39,385.24
252,036.59
252,036.59
**306,191.47**
**291,421.83**
2024
2023|£
£
£
£
27,963.41
27,963.41
252,036.59
252,036.59
280,000.00
280,000.00
9,122.11
10,136.11
-
-
9,122.11
10,136.11
912.21
1,014.00
8,209.90
9,122.11
288,209.90
289,122.11
18,406.57
2,634.72
290.00
380.00
-
-
18,696.57
3,014.72
306,906.47
292,136.83
715.00
715.00
-
-
715.00
-
715.00
-
**306,191.47**
**291,421.83**
39,385.24
41,413.09
14,769.64
2,027.85
-
54,154.88
39,385.24
252,036.59
252,036.59
**306,191.47**
**291,421.83**
2024
2023| |---|---|---| ||9,122.11
-|| ||9,122.11
912.21|| ||18,406.57
290.00
-
715.00
-|| |||289,122.11
3,014.72| |||292,136.83
715.00
-| ||39,385.24
14,769.64|| |||**291,421.83**| |||39,385.24
252,036.59| |||| |||**291,421.83**| I have prepared the above Balance Sheet and attached Income and Expenditure account from the books and records produced to me and confirm they are in accordance therewith. Jon Arnold Pencole Probus Truro 8th April 2025