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2020-12-31-accounts

Trustees’ Annual Report for the period

From 01.01.20 Period start date To 31.12.20 Period end date

Charity name: St. Stephen Recreation Club

Charity registration number: 300630

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The Recreation was left in Trust to be used in
perpetuity for the benefit of the inhabitants of the
village and surrounding area.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 Para 1.17 and
1.19		 The main activities are the provision of facilities
for sporting activities (Bowls, Cricket, & Football).
a recreation area, children’s play equipment and
skateboard park. There is also an all-weather
court and 2 pavilions which can be used for
community events.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The Trustees are required to maintain and
improve the facilities within the Recreation
Ground so that it is safe for the community to use
and enjoy. In undertaking this role, the trustees
have regard of the Charity Commission guidance
on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38
Policy on social investment
including program related
investment		 Para 1.38
Contribution made by
volunteers		 Para 1.38 We have a small number of volunteers, who work
tireless for many hours to maintain and extend
the facilities, who do so for no remuneration for
the work undertaken. They are also involved in
fundraising and have successfully applied for
grants over many years.
Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 The Recreation Ground is a focal point within the
village and is very well used by adults and
children all year round.
The Recreation Ground Committee has over the
years been successful in securing grant funding
to build the all-weather court, a sports pavilion, a
Children’s Play area and a skateboard park.
During the first lockdown the Recreation Ground
was only open for the community to exercise or
walk around the field but as the restrictions were
reduced the skateboard park was open and then
from July 2020 the Children’s Play area was
opened subject to certain conditions. The play
equipment was sanitised once a week with users
sanitising it when they used it.
The Recreation Ground provided a large open
space which was accessible during those difficult
days.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41
Performance of fundraising
activities against objectives
set		 Para 1.41
Investment performance
against objectives		 Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 The finances at the end of December 2020 were
in a much better position than normal due to the
grant of £25,000 from Cornwall Council due to
the COVID pandemic as our usual income was
reduced.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 We do have two bank accounts – one current
and one reserve. The reserve account has
sufficient monies to pay essential expenditure if
needed (i.e., insurance) for one year.
Amount of reserves held Para 1.22 Currentlyhave £6735 in reserve account.
Reasons for holding zero
reserves		 Para 1.22 Not applicable
Details of fund materially in
deficit		 Para 1.24 Not applicable
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 Not applicable

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 Grant from Local Parish Council.
Contributions from Bowls, Cricket & Football
Clubs and Pantomime Committee.
Fundraising – Annual Easter Egg Hunt and
Annual Fete.
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46 That over time we will have insufficient monies to
cover the maintenance and insurance costs.
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Declaration of Trust dated 17thAugust 2000
which replaces the 1925 Declaration of Trust.
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 A Control Board of Trustees and elected
Committee Members.
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Trustees are appointed or reappointed annually
at the Annual General Meeting

Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures
adopted for the induction and
training of trustees		 Para 1.51
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 The Trustees and the Committee members
oversee the management of the facilities within
the Recreation Ground to ensure the health and
safety of the community when using the
children’s play equipment, skateboard park or
just walking around the recreation ground field.
All Trustees give their time voluntarily and
receive no remuneration or other benefits. There
are no paid staff employed.
Relationship with any related
parties		 Para 1.51 The Trustees work closely with the Bowls,
Cricket & Football Clubs who use the Recreation
Ground facilities, but each Club is responsible for
managing its own activities. There are
representatives from each Club on the
Recreation Ground Committee.
Other

Reference and Administrative details

Charity name St. Stephen Recreation Club
Other name the charity uses St. Stephen Recreation Ground Committee
Registered charity number 300630
Charity’s principal address 79 Fore Street,
St. Stephen,
St. Austell,
PL26 7NS

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee(if any)
T. J. Bilkey Chairman
R. Budge Vice Chairman
Mrs. C. D. Hore Secretary/Treasurer
B. G. Allen
Mrs. A. M. Sincock
J Hawkins
B Willcocks
Mrs. S. Hallett
Miss. C. V. Hook From 4.2.20

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) C. D. Hore Full name(s) Christine Diane Hore Position (eg Secretary, Secretary/Treasurer Chair, etc) Date 31.10.20

Charity Name No (if any) St. Stephen Recreation Club 300630

Receipts and payments accounts

Period start date 01/01/2020

Period end date 31/12/2020

To

CC16a

Section A Receipts and payments

A1 Receipts Unrestricted
funds
to the nearest £
26,200
1,073
115
-
6
-
-
-
27,394
-
-
-
27,394
4,040
1,730
-
355
3,830
403
-
4,633
40
15,031
-
-
-
15,031
12,363
-
11,312
23,675		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
26,200
1,073
115
-
6
-
-
-
27,394
-
-
-
27,394
4,040
1,730
-
355
3,830
403
-
4,633
40
15,031
-
-
-
15,031
12,363		 Total funds
to the nearest £
26,200
1,073
115
-
6
-
-
-
27,394
-
-
-
27,394
4,040
1,730
-
355
3,830
403
-
4,633
40
15,031
-
-
-
15,031
12,363		 Last year
to the nearest £
Grants & Donations 26,200 1,525
Contributions from Clubs 1,073 2,763
Sale of chairs and fridge 115 -
Co-opCommunityFunds - 2,323
Interest 6 13
- 671
- -
- -
Sub total(Gross income for
AR)		 27,394 7,295
A2 Asset and investment sales,
(see table).
-
- -
~~Sub total~~ - -
Total receipts
A3 Payments
7,295
Insurance 4,040 3,896
UtilityCosts 1,730 910
Fire Extinguishers/EmergencyLightingIn - -
Inspections 355 245
Donations to Sports Clubs 3,830 -
Council rates 403 397
Maintenance of Pavilions,Grounds,& - 1,750
PlayEquipment 4,633 -
Registration fees 40 20
**Sub total ** 15,031 7,218
A4 Asset and investment
purchases, (see table)
-
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
7,218
12,363 - - 12,363 77
- - - - -
11,312 - - 11,312 11,235
23,675 - - 23,675 11,312

CCXX R1 accounts (SS)

31/10/2021

1

Section B Statement of assets and liabilities at Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on
behalf of all the trustees
B1 Cash funds
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B5 Liabilities
B3 Investment assets		 Signature
C D Hore
Details
Details
Cash at Bank
Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
23,675
-
-
-
-
-
23,675
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name
Christine D. Hore		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
C D Hore Christine D. Hore 31.10.21

CCXX R2 accounts (SS)

31/10/2021

2

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of St. Stephen Recreation Club On accounts for the year 31[st] December 2020 Charity no 300630 ended (if any) Set out on pages 9 and 10

(remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31st December 2020.

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: P L Kirk Date: 15[th] February 2021 Name: Pauline L. Kirk Relevant professional qualification(s) or body (if any):

Address: St. Stephen. St. Austell, PL26 7PR

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

1

October 2018

IER

Give here brief details of None to report. any items that the examiner wishes to disclose .

2

October 2018

IER