Trustees. Annual Report for the period Peri(yJ slart date Period end date March 2021 To Section A Reference and administration details Charity name Lamoma VilSage Hall Other names charity Is known by NIA Regist8red charlty number (If any) 3rx)551 Charfty's principal address The Lamoma Village Hall Lamoma Penzance Postcodo TR19 6XN Notss Names of thg Charity trustees who manage the charity Dates acted rf not fer whole Trustee nam• Offi¢e frfary) Mamo of lSOn lor l>odyl entitled int byjstee ifan Communty Comrnunity Community Community Communty Community Community Community Rachel Hood Gerald Hayman Bob Anderson Marion Heard Chair Wi Chair 412020-712020 Treasurer 41202(W2020 Booknngs Secretary Events Management Sue Searle Nick Hood Bridgett Syms +Committee Members Avnl Taylor Nina Sulty Jenny Williamson Baara Filewood Honorary President Art Group Rep S8cr8tary L VH commee Art Group Communrty Community Art Gmup 10 4r202£klf2021 12 13 Susan Giles Art Group Rep 112021-3r2021 Names of the trustees for the charity. rf any. (for example, any custodian trustees) Namg Datss acted rf not for whole aar TAR Mafeh 2012
Names and addresses of advlsers (Optional inforn&i0n1 of athilser Nam• Address Financial Alverton Accountarts Suite 5 . Camelot Court, Penzance Penzance Bankers HSBC Name of chief executlve or names of senior staff members (Oplional infomiation) NIA Section B Structure, overnance and mana ement Description of the Charity's trusts Trust Deed Type of goveming document How the charity is constituted Trust Trustee selection methods The LVH is managed by a Committee that is drawn from the l¢xal Communty. This Commtttee is constituted from both Charty Commission Registered Trustees. Voluntary Committee Memters and Representatives of the Hall Users. This provides a depth and breadth to the Management Committee. This structure is defined in the Trust Conveyance do¢urnent that fonns the Constitution. Those that are ser¥ing as Committee members, but not as fotmal Charity Commission Truste6s are in italics. Our Constitution does not recognise any differen between formal Trustees and elec*ed Commtitee member5, each have voting rights. The Commrttee, including Trustees, are required to stand down at each AGM. The President takes over the AGM and conducts the business of electing Committee Members. The election of Commtttee members takes the standard fornat of nomination, seconding the listening to of any objections. The Communty that attend the AGM are the voting body. Additional governance issues (Opllonal Infomiallon) You may choose to include additional informalion, where relevant, about'.policies and prorRdures adopted for th8 induction and training of trustees',the charity's organisational structure and any wider neOrk with which the charity works., relationship Vth any related parties,. trustees, consideration of major risks and the system and procedures to manage them. TAR March 2012
Section C Ob"ectives and activities Summary of the objects of the charity set out in Its govèrning document (i) The Broperty hereby ¢oTheyed IhereLTrwfter callwl Ilthe Trust P*operrf) skL8LL be held }w ttiist lor the purDoses of a Village Sall for the use ol the lllbabitants 0£ knrna aDd ",he nelsh5o00Q (berein2fter caiknd gthe area of bene£it") Trithtsut distlnction of ser or OI political, rel:Fious or otb8r opiAion.. and in partlcultsr tor use ror etIngS) lecteS and classes, and for other £orns of recreation ana leisure-tLp.e occupatiou, with the obae¢t 0£ iRDroYi26 the -opAiriors of life for the sud illbabitalltB eaLled tbe Treundatii The Trustees believe that they have complied fully with the Commissions public benefft guidance when exercising any powers or duties to which the guidance is necessary. Further to this, the Trustees believe that the structuring of the Management Committee is such that it can serve the needs of the Communty. those with a swific activty irrterest in the Hall as a venu8 arKI the objectives laKI out in the original Deed document. The major uses of the LVH are.. Summary ofthe main activltles undertaken for the public benefit in relation to thesè objects linclude wlthin this section the statutory declaration that trustees havè had regard to the guidanco issued by the Charity Commlssion on public benefit Open to The Public. Yoga club. weekty. Pilates dasses Art Classes. we8kly. Lecturesl Talks 5-10 per year Peninsula Garden Society. Monthly. Art Exhilytions, several each year. EvenirvJ Entertainmerrt Events Various ad hoc k)cal social events Film Nights Private Hire Community MeetirKJs & Training { ie Defib Community Training) Polling Station The LVH hall also serves a5 a meeting place for the St Buryan Parish Council and is a registered Emergency Refuge Centre. Addltlonal detalFs of objeclives and activltles (Optlonal Infornmllon) TAR March 2012
Section D Achievements and performance Trustees Report Summary ofthe main achievements of the charity during the year year 2020-2021 saw the LVH dosed to the public due to the pandemiG. This brought to a halt all activities and events. Wnat was possible was exeoJtion of stage 1 of the Hall renovation. The core objective of stage 1 was to make the Hall safer, more eco friendly, to modemise the layout and protect the structure from further deterioration. Sufficient funds were availabl8 for this to commence, detailed in the financial section. The Trustees and Committee members would like to thank the following organisations for their kn.nd contributions to the Renovation fund. Garfield Weston ACRE The Rank Foundation The Lottery Fund Comwall County Council St Buryan Parish Council The Lamorna Society A special thanks goes local residents, Ute and Ricarda for organising the Duo Lamomiana GOnrt in the Hall, which raised ovèr £7,000. This event. along with the Art Auction in 2016 and the cash reserves built up over many years all¢)wed the Hall to demonstrate to funders that there was financial support from the Communty and local enthusiasm for the renovation. so, thanks must go to the small Renovation Committee that Spent a huge amourrt of time aTrJ effort both raising the funds from organisations and managing the actual project through to completK)n, with all the twists, tums, exasperation and elation that any significant building project seems to bring with it. Supply shortaw and the usual batth of unwelcome surprises, including the need to rehouse 3 bee colonies. meant that the overall projeGt took 5onger than planned. Against the backdrop of a dosed Hall this had no impact. Summary of Achievements While the Hall was inactive for the whole period the Trustees and Committee memters can report that a significant renovation has taken place, probably the most wide ranging since the 80"$. The following major improvements have tsken pla. The old fJ)iler has been replaced wtth a modem unit. I the floor levels have been equalised, meaning that there are no st8PS betren the various areas. The old rnent flooring has been replaced wÉth safety non slip tlooring. The old kn'tchen has been replaced wtth a modem, Iht and fvnctional design. including new energy efficient applian$. I windows are now double glazed. The old damp toilets have been replaced with iwo mojem facilities induding one which is assisted. The 3 flat roofs have been reaCed Imth one integrated unit. TAR March 2012
Section E Financial review Brief statem8nt of the charity's policy on reserves The LIIH keeps an operational reserve of £1000. The major construction and renovation is complete and the financial iisk associated with large project is now over. The available funds in exc6ss of the reserve will continue to be invested in improvements to the main Hall including improved display facilities and IKJhting. Details of any funds materially in deficlt None Further financial review details (Optional Information) Introduction This was the year that had enough funds to Commen the Renovation project with confidence that tt would be completed as planned. The ot4ectives of this project and its OLrtcome are detailed elsewhere arKI the expenditure for 2020-2021 is detailed in the accounts. The fact that financial activty (other than the Renovation) was minimal this report looks back at the total funding and total expense. This obviously bridges several years but this summary focuses on the total piciure. You may choose to include additional infomation. wher8 relevant about: the charty's principal sources of funds (including any fundraising)., how expenditure has supported the k8y objectives of the charity. investment policy and objectives including any ethical inveslrnent policy adopted. Summary of Funding (For u$1[all onty) RENOVATION PROJEU FUNDING Conc•rt 6dt4SdPa¥m•nts TAR March 2012
Source Art Auction Duo Lamoma cOnrt Gtft Aid Pa ments LVH Cash Reserves Donations ACRE CC Commun Chest Garfield Weston Rank Foundation Lotte Fund Amount LVH Fund Raisin LVH Fund Raisin LVH Fund Raisin LVH Fund Raisin LVH Fund Raisin Grant Grant Grant Grant Grant 7,747 10.265 1,955 11,176 867 35,000 4,000 9.950 RD 3} Pa Total Total Renovation Project Item Bee Removar Windows Comment Cost £s 1,800 5,555 AII Imndows In Hall Now AV Equipment ApplIanS Architect Fees Boiler Instsll Deep Clean Consultancy DVD, Amplffier. Speakers Dish Washer Design and Planning New Boiler Clean after building work Engaged to formulate GW Bid Main Infrastructure 1,064 479 5,849 7,868 1,950 Core Buikl Decorating Costs Floor Refurbish Fumiture Guttering Kitchen Planning Fees 42,985 3,801 1,164 520 994 7,194 702 New Chairs Units and Appliances x DW CC & Building Control Pemitts Part Payment All Prerequisites for Plannin Storage shed Surveys 479 1,842 Toilet Fittings Travelling Expenses Tree Work Total 802 140 1,410 86.008 TAR 10 March 2012
Strategic Plans The focus of the LVH is to appoint new Committee members and Trustees to take the LVH Hall forward. The current Committee has a total servio time of probably 80 years + and many a looking to stand down or have stood down over the last year. Several members of the Communty having indicated a willingness to serve and the priority will be a smooth transition. Some of those who have stood d¢)wn or are intending to are happy to conlinue to contribute, a[lt in a less hands on manor. The other key objective is to rebiMld the LVH activity programme and look for new event and Hall hiring opportunities now we have a mi)dern and easy to use kitchen arKI impn)ved facilities all round. Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full nam$1 Po$ition (eg Secretary* Chair. etc) Rachel Hood Robe n Anderson Chair Acting Treasurer 1010812021 TAR 11 2012
LVH Income / Expense Summary Yr 2020 -2021 01/04/2020 - 31/03/2021
Income
| Donation | |
|---|---|
| Renovation Project | £100.01 |
| Virgin Money | £28.02 |
| Donation-Other | £100.02 |
| Gift Aid Payment | £6.25 |
| Grants | |
| Acre Grants | £11,176.00 |
| Government CV Grants | £18,263.79 |
| Hall Rental | |
| Kitchen Hire | £250.00 |
| Interest Inc | £25.83 |
| Income - TOTAL | £29,949.92 |
Expenses
| Electrical | £19.10 |
|---|---|
| Furniture And Fittings | £12.10 |
| Insurance | £745.24 |
| Maintenance | |
| Boiler Service | £48.00 |
| Maintenance-Other | £27.49 |
| Marketing Internet | £239.48 |
| Professional Fees | £150.00 |
| Refreshment Costs | £70.78 |
| Renovation Project | |
| Bee Removal | £1,800.00 |
| Windows | £3,180.00 |
| Appliances | £479.00 |
| Boiler Install | £158.40 |
| Core Build | £43,979.98 |
| Decorating Costs | £2,951.56 |
| Kitchen | £7,194.65 |
| Planning Fees | £327.60 |
| Toilet Fittings | £802.75 |
| Travelling Expenses | £90.00 |
| Stationery | £43.99 |
| Utilities | |
| Electricity | £288.00 |
| Oil | £756.54 |
| Water | £89.54 |
| Expenses - TOTAL | £63,454.20 |
TOTAL INCOME - EXPENSES
-£33,504.28
Allverit unt nts Chartered Certified Accouniants, Office Suiie i. Camelot Court, Alverton Street. Penzance TRI 8 2QN 017)6 360664 kristinnth atvertonaccountants.co.uk PRIVATE AND CONFIDENTIAL The Trustees Lamorna Village Hall The Old Post Office Lamoma PENZANCE Cornwall TR19 6XQ Our ref Date KCSIALH 13 August 2021 Dear Members Re: Lamorna Villa e Hall Thank you for providing me V*ith the Trustees Report. I have conducted a review of the report and no issues have come to light. Please find enclosed a copy of my Independent Examinerfs Report for the year ended 31 March 2021. If you have any questions or queries. please do not hesitate to contact me. Yours sincerely KRISTIN C SIMMONS F.C.C.A. FOR AND ON BEHALF OF ALVERTON ACCOUNTANTS CHARTERED CERTIFIED ACCOUNTANTS ACCA Alverton Accountanis is the trading name of Kristin C Simmons Limited - Company No. 09007254
LAMORNA VILLAGE HALL INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MARCH 2021 Alverton Accountants Chartered Certified Accountants Office Sulte S Camelot Court Alverton Street Penzance Cornwall TR18 2QN Tal: (01736) 360664 Email: kristin alvertonaccountsnts.co.uk
LAMORNA VILLAGE HALL Independent Examiner's Statement In connection wth my examinab'on. no matter has come to my attention: which gives me reasonable cause to believe that in any material respect the requirements- to keep accounting records in accordance with section 130 of the 2011 Act and to pr8pare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met or to which, in my opinion. attention should be dravm in order to enable a proper understanding of the accounts to be reached. Name: Relevant professional qualification or body: KRISTIN CAROL SIMMONS ACCA 1299292 Signature: Date: ..L.3.1.9/.7(: -Page2of2-
4sppexYl I x 2021 LVH Year End Balance Summary Account stsrt End HSBC HSBC Savings Cash 1,257.29 51.559.08 464.44 3,843.18 15.933.35 £0.00 Totals 53,280.81 19,776.53 Summary Income Opening Balance 29,949.92 53,280.81 Totsl 83,230.73 Expenditure Closing Balante 63.454.20 19.776.53 Total 83.230.73 Chetksum
LVH Income / Expense Summary Yr 2020-2021 0110412020 - 3110312021 Income Donation Renovation Project Virgin Money Donation-other Gift Payment Grants Acre Grants Government CV Grants Hall Rental Kitchen Hire Interest Inc Income- TOTAL £i(x).oi £28.02 £ICKJ.02 £6.25 £11,176.00 £18,263.79 £250.LKI £25.83 9,949.92 Expenses Electrical Furniture And Fitting5 Insurance Malntenance Boiler Service Maintenance-other Marketing Internet Professional Fees Refreshment Costs Reno¥atlon Project Bee Removal Windows Appliances Boiler Install Core Build Decorating Costs Kitchen Planning Fees Toilet Fittings Travelling Expenses Stationery Utilities Electricity £19.10 £12.10 £745.24 £48.Tr) £27.49 £239.48 £150.(KI £70.78 £1,800.Ci) £3,180.CKI £479.1Xl £158.40 £43,979.98 £2,9SI.56 £7,194.65 £327.60 £802.75 £90.¢X) £43.99 £288.00 £756.54 Water Expenses - TOTAL £89.54 £63,454.20 TOTAL INCOME- EXPENSES -£33.504.28