Trustees’ Annual Report for the period
From April 2024 Period start date To March 2025 Period end date
Charity name: Helland Village Hall
Charity registration number: 300548
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To support running and maintenance of village hall |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Fund raising events to maintain the upkeep of the hall, Hire of the hall to clubs and other fund raisers by way of social events |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | All enrolled trustees are aware of the guidance notes. |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference |
||
|---|---|---|
| Policy on grant making | Para 1.38 | Grant funding sourced when improvements to the building structure and high cost maintenance required |
| Policy on social investment including program related investment |
Para 1.38 | N/A |
| Contribution made by volunteers |
Para 1.38 | General upkeep of the hall by way of cleaning and redecorating |
| Other | N/A |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Providing a public space that can be used by all, in a small rural village. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Approximately £10,000 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves for ongoing maintenance and unforeseen expenses. |
| Amount of reserves held | Para 1.22 | £6000 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
|
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
N/A | |
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Voluntary Trustees and Committee members |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees selected from committee members by nomination |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Helland Village Hall |
|---|---|
| Other name the charity uses | |
| Registered charity number | 300548 |
| Charity’s principal address | Helland Village Hall Tredethy Road Helland Bodmin Cornwall PL30 4PX |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Samantha Trethewey |
Chairperson | |||
| Tim Edwards | Treasurer | |||
| Elizabeth Edwards | Secretary | |||
| Valarie Marshall | Trustee | |||
| Maria Coppin | Trustee | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| Samantha Trethewey | ||
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) T N Edwards Full name(s) Timothy Neil Edwards
Position (eg Secretary, Treasurer Chair, etc)
Date
26/01/2026
Helland Hall Financial report 1/4/2024 to 31/3/2025 Cash and bank income and out goings combined Total start balance, £7787.20 Total ending balance, £10183.16 Total income £44490.61 Total expenditure £42196.65
Funding/Donations received
Level up funding £27265.40 M and P Neville £700.00 Parish meeting £7500.00 Total £35465.40
Hall refurbishment cost so far £36025.33
Hall income from rental and events held £7256.60 Hall running costs: utility bills, repairs and renewals, Stock for refreshments, etc. £4299.54
Independent Examiner’s Report to the Trustees of Helland Village Hall Registered charity number - 300548
I report on the accounts of the charity for the year ended 31[st] March 2025, which comprise the receipts and payments account and the statement of assets and liabilities.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts and for ensuring that they comply with the Charities Act 2011.
It is my responsibility to examine the accounts in accordance with the Charities Act 2011.
Basis of independent examiner’s report
My examination was carried out in accordance with the Charity Commission’s guidance on independent examination.
An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records.
It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees where necessary.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
-
which gives me reasonable cause to believe that, in any material respect, the requirements to keep accounting records have not been met; or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts.
Lisa Edgley Independent Examiner Date: 27 January 2026