## **Trustees’ Annual Report for the period**
## **From April 2024 Period start date To March 2025 Period end date**
## **Charity name: Helland Village Hall**
## **Charity registration number: 300548**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To support running and maintenance of**
**village hall**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Fund raising events to maintain the**
**upkeep of the hall,**
**Hire of the hall to clubs and other fund**
**raisers by way of social events**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**All enrolled trustees are aware of the**
**guidance notes.**|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
||
SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|**Grant funding sourced when**
**improvements to the building structure**
**and high cost maintenance required**|
|Policy on social investment
including program related
investment|Para 1.38|**N/A**|
|Contribution made by
volunteers|Para 1.38|**General upkeep of the hall by way of**
**cleaning and redecorating**|
|Other||**N/A**|
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Providing a public space that can be**
**used by all, in a small rural village.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**Approximately £10,000**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Reserves for ongoing maintenance and**
**unforeseen expenses.**|
|Amount of reserves held|Para 1.22|**£6000**|
|Reasons for holding zero
reserves|Para 1.22|**N/A**|
|Details of fund materially in
deficit|Para 1.24|**N/A**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47||
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:||**N/A**|
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Voluntary Trustees and Committee**
**members**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees selected from committee**
**members by nomination**|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Helland Village Hall|
|---|---|
|Other name the charity uses||
|Registered charity number|300548|
|Charity’s principal address|Helland Village Hall
Tredethy Road
Helland
Bodmin Cornwall PL30 4PX|
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## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Samantha
Trethewey|Chairperson|||
||Tim Edwards|Treasurer|||
||Elizabeth Edwards|Secretary|||
||Valarie Marshall|Trustee|||
||Maria Coppin|Trustee|||
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## – Corporate trustees names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
|**Samantha Trethewey**|||
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## **Funds held as custodian trustees on behalf of others**
Description of the assets N/A held in this capacity
Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** T N Edwards **Full name(s)** Timothy Neil Edwards
**Position (eg Secretary,** Treasurer **Chair, etc)**
**Date**
26/01/2026
Helland Hall Financial report 1/4/2024 to 31/3/2025 **Cash and bank income and out goings combined** Total start balance, £7787.20 Total ending balance, £10183.16 Total income £44490.61 Total expenditure £42196.65
Funding/Donations received
Level up funding £27265.40 M and P Neville £700.00 Parish meeting £7500.00 Total £35465.40
Hall refurbishment cost so far £36025.33
Hall income from rental and events held £7256.60 Hall running costs: utility bills, repairs and renewals, Stock for refreshments, etc. £4299.54
## **Independent Examiner’s Report to the Trustees of Helland Village Hall Registered charity number - 300548**
I report on the accounts of the charity for the year ended 31[st] March 2025, which comprise the receipts and payments account and the statement of assets and liabilities.
## **Respective responsibilities of trustees and examiner**
The charity’s trustees are responsible for the preparation of the accounts and for ensuring that they comply with the Charities Act 2011.
It is my responsibility to examine the accounts in accordance with the Charities Act 2011.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the Charity Commission’s guidance on independent examination.
An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records.
It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees where necessary.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:
1. which gives me reasonable cause to believe that, in any material respect, the requirements to keep accounting records have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts.
**Lisa Edgley** Independent Examiner Date: **27 January 2026**