Trustees. Annual Report for the period (OMMI Penod start date Aprll 2023 Period end dale From 31° March 2024 Section A Reference and administration details Charity namel 1st Woodley Scout Group Other names charfty Is known by Registerod charfty number Ilf any) 300521 Charlty's prlncipal address 20 South Lake Crescent Woodley. READING, Berkshire Postcod• RG5 3QL Names of tho charlty truste88 who manage the charlty Oates actod Ff not for Tru8t•• name Offlu (If *nyl N¥mg of p•vwn lor ljodyl •ntitl•d toa Int tru•te• If• District Commissioner Group Scout Leader Group Council Group Council Group Council Mrs L G Evans Mr E J Wingrove Mr R Jones Group Scout Lead8r Group Chairman Group TreaSur Executive Member Executive Member Vlhole Year Whole Year Illhole Year lthole Year Mrs W J Boona8rt Mrs A M Franklin Vthole Year 10 12 13 14 15 16 17 18 19 20 Names of the trustees for the charity. rf any, (for example. any custodian trustees) Name Dates acted rf not for whole TAR OthbeT2023
Names and addresses of advisers (Optional Information) e of advisor Name Address Name of chlef executrve or names of senlor staff members (Optional inforniation Section B Structure, overnance and mana ement Descr5pllon of the charlty's trusts Dedaratn of Trust dated 3rf May 1971 Type of goveming document The Scout Group's goveming docum8nts are those of the Scout Association. They nSiSt of a Royal Charter, whth in turn gives authonty to the Bye Laws of the Asscwtion and The Poly. organt and Rules of The Scout Asso¢iakn'on. How the charty is constituted The Scout Group is a trust established under the Scout Assc¢iation rules which are (X)Mff to am Scats. Trustee selection methods The Scout Group Leader by appotntment of the SLx)ut Associabon's District Commissioner. the Unft Leaders by appointrrtnt by the Scnut Group Leader and the Group Executwe by ek8th.on ty the Scout Group Council, in accordance with the Poly. OTrJaniskn'on and Rules of The Scout Association. Addltlonal governance18sue8 (Optlonal Infomiatlon) You may choose to indude additional information, where relevant. about.. The Grp is manapj by the Group Executpie Committee, the members of whith are the 'Charty Tnjstees. ofthe Scout Group which is an educational chanty. As charity trustees they are responsible for complying wf(h legislatson applicab to char¢ts'es. This includes the registration. keeping proper accounts arKI making returns to the Charity commiss as appropriate. policies and procedures adopted for the induction and training of trustees., the charity's organisational structure and any wider nelwork with which the charty works., • relationship with any related parties., The Committee ¢4)nsBts of 2 independent representives. Chalr and Treasurer togethef with the Group Scout Leader, 1ndMal section le•Jers and parent's psentatn and ftEets every month. This Group Executive Commrttee èxists to support the Group Scout Leader in rrthling the responsibilits.es of thwr appointments and is responsible for.. The maintsnanc8 of Group property.. The raising of fvnds and the administration of Group financ8'. The insurance of persons, woperty and equipment Group public occasions: Assisting in the recruitment of leaders and other adutt supporL' Appoints'ng any sub committees that may be required: Appoints'ng Group Administrators and Advisors other than those trustees. consideration of major risks and the system and procedures to manage them. Risk and Intomal Control The Group Executive Committee has Identd the major risks to which they believe the Group ts exposed, these have been reviewed and systems have been established to mi against them. The main areas of concem that have been hlentsf are.. Damage to the bJihJiTh3. propety and equipment. The Group woukl rest the TAR O¢t¢ber2023
use of buildings. property and equipment from neighbouring organisations such as the church, communrty centre and other Scout Groups. Similar reciprocal arrangeffnts exist wth these organisatnS. The Group has suffiaent buildings and contents insurance in place to mitigate against permanent Ioss. Injury to leader5. helpers. supwrters members. The Group through the caprtat¥)n fees contributes to the Scout Associab"ons nabonal acLident insyrance licy. Risk Assessments a undertaken before all activities. Reduced income from fund raising. The Group is primarity reliant upon income from subscftptK)ns and fundraising. The group does hold a reserve to ensu the conbnuty of activth'es should Ihere be a maior reduction in income. The Committee could raise the value of subscripkn.ons to increase the income to the group on an ongoing basis, erther temporarily or peTmanently. Reduth"on or loss of leaders. The group i8 totslty reliant upon volunteers to run and administer the activitses ofthe group. If there was a reduth.on in the numter of leaders to an Vnaptab level in a particular section or the group as a whole then there would have to be a contraction, conSolaOn or cknsure of a section. In the worst ease snario the compkte closure of the Group. Reducth)n loss of The Group provides athities for all young people aged 6 to 14. If the was a reduclK>n in membership in a partscular sect'on or the group as a whole then there would have to be a contraction, consolidation or Closu of a seth"on. In the worst case scenario the wmplete Closu of the Group. Section C Ob ectives and activities The objectives ofthe group are as a unrt of the Scout Assciab"on. Summary of the objects of tho charlty sel out In Its governing document The Aim of The Scout Associats'on 1$ to kyomote the development of young people in achieving their full physul, intellectual, social and spiritual potentials, as Ind[vuaIs, as responsible cibzens and as members of their local natnal and Intemational communrties. Summary of the maln activitles undèrtaken for th• publlc benefit In latIon to those objects linclude within this section the statutory de¢laratlon that trustees hav• had regard to the guidance issued by thè Charity Commlsslon on publlc benefit) The method of ach19 the Aim of the Asscdation is by providing an enjoyable and attractive scheme of prcgressNe training, based on the Scout Promlse and Law and guKled by adult leadership. The Group rts the Charity Commission's public benefits Criter under both the advannI of education and the advancement of citszenship or community development headings. Additional detsils of objectfves and actfvltles You may choose to include further statements, vrt)ere relevant, aboLrt'. poli¢y on grantmaking" policy programme related investment", ontnbution made by volunteers. onal Infomiallon TAR October2023
Section D Achievements and performance Summary ofthe main achievements of the charity durlng tho year 1st continue5 to recover strongly from the Pandemic years with steadi increasing mernber5hip. new Leaders and Helpers joining. The regrowth has also lead to much greater interaction with frdmily groups, assisting wtth the planning and running of athvities. Consequentty il has been possible to reinstate a new Scout Troop. AN sharing ivrties. and some of the Leaders. The resuwce has also attrthy the interest of more people willing to join the Group Executsve as Trustees, which is bn"nging in new ideas and lessening indivKJual burdens in njnning Fund Fiaising actrvitses and maintenance of the Scout Premises. Fund Raising ha5 been qurte suctesslul this year wth a good turn out for our Firework display. run in conjunction wrth the Rivem)ead School, a stall at the Town's Wnter Extravaganza. and also at the Annual wdleY Camival in the SumrrEr. Made possible again by a solid group of Volunteer Supporters. raising SnIfnt fvnds for the Group, which helps keep costs of membership low. Participation in these actlvrtEs is beneficial on many levels, apart from the financral receipts. the Group ha$ a high Profi in the area and does rts bit in rnakn'ng a contribution to the sc¢ial activibes in the Town. Financial the Group remains on a good footing and has be8n able to carry out improvements to the Kitchen area wrth much of the work being done by volunteers among the Leaders and Supp)rters. Plans are also well underway lo refurbish the Ladies Toilets. which We proving in&Jequate for the current level of female members. and hopefulty will be updated in the following Financial Year. The Group was also fortunate to qualify for a Grant from the Scout Association in resF£¢t of setting up the new Scout Group, receiving £3.500 towards equipment. tents, gazebos and other items thich mako lrfe at Camp more o)mfortable and excrting. The Scouting year has been very full with units entering all of the Distri CompetrtK)ns. atterKling Camps, and gaining many more awards as a result We are fortunate to have some realty skilled and enthusiastic Leaders in the Group who wn exating and challenging programs whth provide training and skills not just for Scouting. but also ts later life. leading lo more confident, proacb've, and can do indivKluab. TAR Cktobfrr2023
Section E Financial review Brief statomerrt of the charity's policy on reserves The Stout Group has no pattular poly on reserves but aims to hold sufficient funds to provide SUFtabk flow during the year and to meet reasonable conts"ngencies. The Group Executive considers that a sum equNalent to 4 months running costs, circa £8,000 would be $uffi¢ient to cover thts objective. Detalls of any funds materially in deficlt None Further financial rnvi6w detsil$ (Optional Infomiallon) Yotj may choose to Include additional infomation, where relevant about the charity's principal sources of funds linGluding any fundraising)., Sources of Fund$ The Group's primary source of fvnding is from Annual Subscriptions which fijnd ab)ut 55% of the operatsng LY)sts of the Group. The remainder is raised by tsvo major fvnd raBirvJ &bwbes', a Catering Concession at the Woodley Camival and a Firework Display in conjunCtn with a local School. Further incom8 is received from th'n9 space to the DEStrt Scout Shop. donations for the use of equiprnent, by other Scout Groups. and ¢alering at other youth events. Expend[0 how expenditure has supported th8 key objectives of the chanty., The main outlay is in LThn8ction wrih the operabonal ¢ost of running and maintaining the Swjt Groups Premises in Woc4Jley. These a leased from Wokingham 8tyough Council on 8 Repairing Lease basis which requires the SC1 Group lo meet the costs of keeping the premises in good order, as well as the heating. Ihting. security. arKI cleaning costs. The Premises a extensively used by the Beaver. Cub and Scout Units for their basic actNilies, and are in use 5 evenings a week. Grants available this year have enabled th8 Group to stsrt up a new Scout Troop and meet the costs of Patrol Tents and Gazebos, 8$ well as refijrtmshffent of the krtchen and repairs to the Group Minibus. Investment Polty investment policy and objectives including any ethical investment policy adopted. The Group Executive regularty monitors the levels of bank balances and the Interest rates received to ensure the group obtains maximum value and income from its banking arrangeffEnts. Unused Funds are currentty held in tsvo short tem investment accounts, wth the Bank. to eam int. The Group's IncoffE and Expenditure is small and as a consequence does not have suffent funds to invest in longer temi investrnents such as stocks and shares. The Group has therefore adopted a low4isk strategy to the investment of its funds. All fvnds are held in cash using only mainstream banks Section F Other optional information TAR O¢tober2023
Section G Declaration The trustees declare that they have approved the trustees, report above. Slgned on behalf of the charlty's trusto06 Signaturels) Full namels) Posltlon (eg Secretary. Chalr. Otc) Roger Jones Edward Wingrove Group Treasurer Group Chaimian Date TAR October2023
1st Woodl•y Scoth Group 300521 Receipts and payments accounts CC16a For the period 1st Awll 2023 To 31st March 2024 Section A Receipts and payments Unrgstri¢ted Restricted Endowment fvnd8 furK fund8 Last yèar ltsth• n••r••t É tothe toth• no•roJt £ to th• rwr••tÉ to tho Trearest£ Total fund$ A1 Recel .878 10,3 17.02 CaThp Fee• & ACIMII Fund Ralsln Ront R8c8lvod ContrlbuUor R•¢• Don•tlons Rocelwd Bank Inwio•t C•rO FM Scout kn•oc. Sl•rtu Gi•nt Covld Support Grants 10,452 18,654 10.452 18.664 1,217 11 187 187 43,673 43fv73 37,889 nv (¥ tsblel. A3P• ments Dls¢rl¢t C•plt•tion Actlvl¢loB and e Fund Ro191 Pemil•o5 Cogt• Vghlci•B Coll• Equipmont Adm1nlitrnOTr 4,813 4813 11.180 9,752 7.321 1,187 1900 142 11.311 1S,431 1,325 11,311 1S,431 1,325 4414 Sub total 47,637 47,637 37.442 A4 Awt and In¥trnt Sub total 47.637 47,637 37,442 Net of recp(PaYrnnts} . A5 Tran¥fers between funds A6 Cash lund8 la8t year end C88h funds this Yrand 46.031 41067 46.031 42.067 45,W 46,031 CCM R1 aUnts ISSI 08107r2W24
Section B Statement of assets and liabilities at the end of the period Unrestricied funds Restrfct8d funds to rarnst £ Endowmgtrt fund8 to nMrèJt£ Categories Details B1 Cash funds Bank A¢¢ourt•.Currert 21.161 CaBh tn HaTr TO ush funds 41067 nd8 fund8 to rwr•Bt£ fund8 towMI£ D•tal Futhd to ¥¥hlch ¢urr•ntv•lu• 08ts118 C••t (opt 83 InvMtm•nl M•ts Fund to wNch urr•rtv•lu• ¢knal D•tall• 84 A880ts rotalnod for tho ¢harlty'• ¢)wn u8• FurKI tOTlkh Jnovnt d Whgn ion•1 Delall• BS Uabllltles by or or tso trustees on ljehaff of all lh8 Irust•ès Print Name Dale ol roval svws 202 CCXX P2 accounts ISS} (10712024
Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members ol 1st Woodley S¢oul Group On accounts for the yoar endod Charity no (rf any) 31st March 2024 300521 S•t out on pag•s R•opo¢tivo rn8pon8lbll1t1 charity's trustees are ponSIble for the pparation ofthe Ounts. The of tru8ts68 and oxamlnor chanty's tnJstees consider that an audtt is not required for this year under section 4312) of the Chariti'es ALt 1993 {the 1993 A¢t} and that an independent examination is reded. 11 is my r8sponsibilty to.. examine the xcounts under section 43 of the 1993 Act. to follow the procedures la down in the general Directions given by the Chanty Commiss1 (under SeCtn 43{71{bl of the 1993 Act. and to state whether particular matters have come to my attention. 8a818 of Independent My examination was camed out in 0rdartce with general Directs'ons giV8n by the •xamln•r'8 sl•t•m•nt Chanty Commission. An examination includes a review of the accounting records kept by the chanty and a companson of the accounts presented with those records. It 81so includes consK1eratn of any unusual rterrts or disclosures in the accounts, and seeking explanatsons from the trustees conceming any such matters. The procedures undertaken do not provide all the evKlence that would be required in an audrt, and consequenty no opinion LS given as to whether the accounts present a 'Irue and Trai vtew and the report Is limited to those matters set out in the $tstemenl below. Indepgndont examlneVs In Connection with my exann'on, r#) matter has wme to my attentn (o*er4han which gNes me reasonable cause to believe that in. any matenal respect, the requirements.. to keep accounting records in accordance with section 41 of the 1993 Act: and to prepare aOUnts which accord wth the accounb.ng re¢ord$ and Comply wrth the accounts.ng reqUirerftts of the 1993 Act have not been met ,' or 2. to which, in my opinion. attentson should be drawn in order to enable a proper understsnding of the accounts to be reached. ' Please delete thg words in brdckets rfthey do not 49ppIy. Sign8d: z5- 08-202< Name: J4A£s SAo/DKo£O James Sandlord Relevant professlonal qualrficationlsl or l>ody {rf any): CI•AA, AAT Address: ' rtALOJA' fij1£ rfILÉ 10£. &££s k4Yo JLU IER July 2024
Section B Disclosure Onty complete rf the examiner needs to highlight material problems. Give herg brief details of any items that the examiner wishes to disclose. IER July 2024