Trustees. Annual Report for the period
(OMMI
Penod start date
Aprll 2023
Period end dale
From
31°
March 2024
Section A
Reference and administration details
Charity namel 1st Woodley Scout Group
Other names charfty Is known by
Registerod charfty number Ilf any)
300521
Charlty's prlncipal address
20 South Lake Crescent
Woodley. READING,
Berkshire
Postcod•
RG5 3QL
Names of tho charlty truste88 who manage the charlty
Oates actod Ff not for
Tru8t•• name
Offlu (If *nyl
N¥mg of p•vwn lor ljodyl •ntitl•d
toa
Int tru•te•
If•
District Commissioner
Group Scout Leader
Group Council
Group Council
Group Council
Mrs L G Evans
Mr E J Wingrove
Mr R Jones
Group Scout Lead8r
Group Chairman
Group TreaSu￿r
Executive Member
Executive Member
Vlhole Year
Whole Year
Illhole Year
lthole Year
Mrs W J Boona8rt
Mrs A M Franklin
Vthole Year
10
12
13
14
15
16
17
18
19
20
Names of the trustees for the charity. rf any, (for example. any custodian trustees)
Name
Dates acted rf not for whole
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OthbeT2023

Names and addresses of advisers (Optional Information)
e of advisor
Name
Address
Name of chlef executrve or names of senlor staff members (Optional inforniation
Section B
Structure,
overnance and mana
ement
Descr5pllon of the charlty's trusts
Dedarat￿n of Trust dated 3rf May 1971
Type of goveming document
The Scout Group's goveming docum8nts are those of the Scout Association.
They ￿nSiSt of a Royal Charter, whth in turn gives authonty to the Bye Laws of
the Asscwtion and The Poly. organ￿t￿ and Rules of The Scout Asso¢iakn'on.
How the charty is constituted
The Scout Group is a trust established under the Scout Assc¢iation rules which
are (X)Mff￿ to am Scats.
Trustee selection methods
The Scout Group Leader by appotntment of the SLx)ut Associabon's District
Commissioner. the Unft Leaders by appointrrtnt by the Scnut Group Leader and
the Group Executwe by ek8th.on ty the Scout Group Council, in accordance with
the Poly. OTrJaniskn'on and Rules of The Scout Association.
Addltlonal governance18sue8 (Optlonal Infomiatlon)
You may choose to indude
additional information, where
relevant. about..
The Gr￿p is manapj by the Group Executpie Committee, the members of
whith are the 'Charty Tnjstees. ofthe Scout Group which is an educational
chanty. As charity trustees they are responsible for complying wf(h legislatson
applicab￿ to char¢ts'es. This includes the registration. keeping proper accounts
arKI making returns to the Charity commiss￿ as appropriate.
policies and procedures
adopted for the induction and
training of trustees.,
the charity's organisational
structure and any wider
nelwork with which the charty
works.,
• relationship with any related
parties.,
The Committee ¢4)nsBts of 2 independent represent*ives. Chalr and Treasurer
togethef with the Group Scout Leader, 1ndM￿al section le•Jers and parent's
p￿sentat￿n and ftEets every month.
This Group Executive Commrttee èxists to support the Group Scout Leader in
rrthling the responsibilits.es of thwr appointments and is responsible for..
The maintsnanc8 of Group property..
The raising of fvnds and the administration of Group financ8'.
The insurance of persons, woperty and equipment
Group public occasions:
Assisting in the recruitment of leaders and other adutt supporL'
Appoints'ng any sub committees that may be required:
Appoints'ng Group Administrators and Advisors other than those
trustees. consideration of
major risks and the system
and procedures to manage
them.
Risk and Intomal Control
The Group Executive Committee has Ident￿￿d the major risks to which they
believe the Group ts exposed, these have been reviewed and systems have been
established to mi* against them. The main areas of concem that have been
hlentsf￿ are..
Damage to the bJihJiTh3. propety and equipment. The Group woukl r￿￿est the
TAR
O¢t¢ber2023

use of buildings. property and equipment from neighbouring organisations such
as the church, communrty centre and other Scout Groups. Similar reciprocal
arrangeff￿nts exist wth these organisat￿nS. The Group has suffiaent
buildings and contents insurance in place to mitigate against permanent Ioss.
Injury to leader5. helpers. supwrters members. The Group through the
caprtat¥)n fees contributes to the Scout Associab"ons nabonal acLident insyrance
licy. Risk Assessments a￿ undertaken before all activities.
Reduced income from fund raising. The Group is primarity reliant upon income
from subscftptK)ns and fundraising. The group does hold a reserve to ensu￿ the
conbnuty of activth'es should Ihere be a maior reduction in income. The
Committee could raise the value of subscripkn.ons to increase the income to
the group on an ongoing basis, erther temporarily or peTmanently.
Reduth"on or loss of leaders. The group i8 totslty reliant upon volunteers to run
and administer the activitses ofthe group. If there was a reduth.on in the numter
of leaders to an Vna￿ptab￿ level in a particular section or the group as a
whole then there would have to be a contraction, conSol￿a￿On or cknsure of a
section. In the worst ease s*nario the compkte closure of the Group.
Reducth)n ￿ loss of The Group provides athities for all young people
aged 6 to 14. If the￿ was a reduclK>n in membership in a partscular sect'on or the
group as a whole then there would have to be a contraction, consolidation or
Closu￿ of a seth"on. In the worst case scenario the wmplete Closu￿ of the
Group.
Section C
Ob ectives and activities
The objectives ofthe group are as a unrt of the Scout Assc*iab"on.
Summary of the objects of tho
charlty sel out In Its
governing document
The Aim of The Scout Associats'on 1$ to kyomote the development of young
people in achieving their full physul, intellectual, social and spiritual potentials,
as Ind[v￿uaIs, as responsible cibzens and as members of their local nat￿nal and
Intemational communrties.
Summary of the maln
activitles undèrtaken for th•
publlc benefit In ￿latIon to
those objects linclude within
this section the statutory
de¢laratlon that trustees hav•
had regard to the guidance
issued by thè Charity
Commlsslon on publlc
benefit)
The method of ach￿1￿9 the Aim of the Asscdation is by providing an enjoyable
and attractive scheme of prcgressNe training, based on the Scout Promlse and
Law and guKled by adult leadership.
The Group r￿ts the Charity Commission's public benefits Criter￿ under both
the advan￿￿nI of education and the advancement of citszenship or community
development headings.
Additional detsils of objectfves and actfvltles
You may choose to include
further statements, vrt)ere
relevant, aboLrt'.
poli¢y on grantmaking"
policy programme related
investment",
ontnbution made by
volunteers.
onal Infomiallon
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October2023

Section D
Achievements and performance
Summary ofthe main
achievements of the charity
durlng tho year
1st continue5 to recover strongly from the Pandemic years with steadi
increasing mernber5hip. new Leaders and Helpers joining. The regrowth has
also lead to much greater interaction with frdmily groups, assisting wtth the
planning and running of athvities. Consequentty il has been possible to reinstate
a new Scout Troop. AN sharing *ivrties. and some of the Leaders.
The resuwce has also attrthy the interest of more people willing to join the
Group Executsve as Trustees, which is bn"nging in new ideas and lessening
indivKJual burdens in njnning Fund Fiaising actrvitses and maintenance of the
Scout Premises.
Fund Raising ha5 been qurte suctesslul this year wth a good turn out for our
Firework display. run in conjunction wrth the Rivem)ead School, a stall at the
Town's Wnter Extravaganza. and also at the Annual w￿dleY Camival in the
SumrrEr. Made possible again by a solid group of Volunteer Supporters. raising
S￿nIf￿nt fvnds for the Group, which helps keep costs of membership low.
Participation in these actlvrtEs is beneficial on many levels, apart from the
financral receipts. the Group ha$ a high Profi￿ in the area and does rts bit in
rnakn'ng a contribution to the sc¢ial activibes in the Town.
Financial￿ the Group remains on a good footing and has be8n able to carry out
improvements to the Kitchen area wrth much of the work being done by
volunteers among the Leaders and Supp)rters. Plans are also well underway lo
refurbish the Ladies Toilets. which We￿ proving in&Jequate for the current level
of female members. and hopefulty will be updated in the following Financial
Year.
The Group was also fortunate to qualify for a Grant from the Scout Association in
resF£¢t of setting up the new Scout Group, receiving £3.500 towards equipment.
tents, gazebos and other items *thich mako lrfe at Camp more o)mfortable and
excrting.
The Scouting year has been very full with units entering all of the Distri
CompetrtK)ns. atterKling Camps, and gaining many more awards as a result We
are fortunate to have some realty skilled and enthusiastic Leaders in the Group
who wn exating and challenging programs whth provide training and skills not
just for Scouting. but also ts later life. leading lo more confident, proacb've, and
can do indivKluab.
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Cktobfrr2023

Section E
Financial review
Brief statomerrt of the
charity's policy on reserves
The Stout Group has no pattular poly on reserves but aims to hold sufficient
funds to provide SUFtabk flow during the year and to meet reasonable
conts"ngencies. The Group Executive considers that a sum equNalent to 4
months running costs, circa £8,000 would be $uffi¢ient to cover thts objective.
Detalls of any funds materially
in deficlt
None
Further financial rnvi6w detsil$ (Optional Infomiallon)
Yotj may choose to Include
additional infomation, where
relevant about
the charity's principal
sources of funds linGluding
any fundraising).,
Sources of Fund$
The Group's primary source of fvnding is from Annual Subscriptions which fijnd
ab)ut 55% of the operatsng LY)sts of the Group. The remainder is raised by tsvo
major fvnd raBirvJ &bwbes', a Catering Concession at the Woodley Camival and
a Firework Display in conjunCt￿n with a local School. Further incom8 is received
from ￿th'n9 space to the DEStr￿t Scout Shop. donations for the use of equiprnent,
by other Scout Groups. and ¢alering at other youth events.
Expend￿[0
how expenditure has
supported th8 key objectives
of the chanty.,
The main outlay is in LThn8ction wrih the operabonal ¢ost of running and
maintaining the Swjt Groups Premises in Woc4Jley. These a￿ leased from
Wokingham 8tyough Council on 8 Repairing Lease basis which requires the
SC￿1 Group lo meet the costs of keeping the premises in good order, as well as
the heating. I￿hting. security. arKI cleaning costs. The Premises a￿ extensively
used by the Beaver. Cub and Scout Units for their basic actNilies, and are in use
5 evenings a week. Grants available this year have enabled th8 Group to stsrt
up a new Scout Troop and meet the costs of Patrol Tents and Gazebos, 8$
well as refijrtmshffent of the krtchen and repairs to the Group Minibus.
Investment Polty
investment policy and
objectives including any
ethical investment policy
adopted.
The Group Executive regularty monitors the levels of bank balances and the
Interest rates received to ensure the group obtains maximum value and income
from its banking arrangeffEnts. Unused Funds are currentty held in tsvo short
tem investment accounts, wth the Bank. to eam in￿￿t.
The Group's IncoffE and Expenditure is small and as a consequence does not
have suff￿￿ent funds to invest in longer temi investrnents such as stocks and
shares. The Group has therefore adopted a low4isk strategy to the investment of
its funds. All fvnds are held in cash using only mainstream banks
Section F
Other optional information
TAR
O¢tober2023

Section G
Declaration
The trustees declare that they have approved the trustees, report above.
Slgned on behalf of the charlty's trusto06
Signaturels)
Full namels)
Posltlon (eg Secretary. Chalr.
Otc)
Roger Jones
Edward Wingrove
Group Treasurer
Group Chaimian
Date
TAR
October2023

1st Woodl•y Scoth Group
300521
Receipts and payments accounts
CC16a
For the period
1st Awll 2023
To
31st March 2024
Section A Receipts and payments
Unrgstri¢ted
Restricted
Endowment
fvnd8
furK
fund8
Last yèar
ltsth• n••r••t É tothe toth• no•roJt £ to th• rwr••tÉ to tho Trearest£
Total fund$
A1 Recel
.878
10,3
17.02
CaThp Fee• & ACIMII
Fund Ralsln
Ront R8c8lvod
ContrlbuUor* R•¢•
Don•tlons Rocelwd
Bank Inwio•t
C•rO FM
Scout kn•oc. Sl•rtu Gi•nt
Covld Support Grants
10,452
18,654
10.452
18.664
1,217
11
187
187
43,673
43fv73
37,889
nv
(¥￿ tsblel.
A3P•
ments
Dls¢rl¢t C•plt•tion
Actlvl¢loB and e
Fund Ro191
Pemil•o5 Cogt•
Vghlci•B Coll•
Equipmont
Adm1nlitrn￿OTr
4,813
4813
11.180
9,752
7.321
1,187
1900
142
11.311
1S,431
1,325
11,311
1S,431
1,325
4414
Sub total
47,637
47,637
37.442
A4 Awt and In¥￿trn￿t
Sub total
47.637
47,637
37,442
Net of rec￿p￿(PaYrn*nts} .
A5 Tran¥fers between funds
A6 Cash lund8 la8t year end
C88h funds this Y￿rand
46.031
41067
46.031
42.067
45,W
46,031
CCM R1 a￿Unts ISSI
08107r2W24

Section B Statement of assets and liabilities at the end of the period
Unrestricied
funds
Restrfct8d
funds
to r*arnst £
Endowmgtrt
fund8
to nMrèJt£
Categories
Details
B1 Cash funds
Bank A¢¢ourt•.Currert
21.161
CaBh tn HaTr
TO￿ ush funds
41067
nd8
fund8
to rwr•Bt£
fund8
towMI£
D•tal
Futhd to ¥¥hlch
¢urr•ntv•lu•
08ts118
C••t (opt￿￿
83 InvMtm•nl *M•ts
Fund to wNch
urr•rtv•lu•
¢k*nal
D•tall•
84 A880ts rotalnod for tho
¢harlty'• ¢)wn u8•
FurKI tOT*lkh
*Jnovnt d
Whgn
ion•1
Delall•
BS Uabllltles
by or* or tso trustees on
ljehaff of all lh8 Irust•ès
Print Name
Dale ol
roval
svws
202
CCXX P2 accounts ISS}
(￿10712024

Independent examinerfs report on the
accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members ol
1st Woodley S¢oul Group
On accounts for the yoar
endod
Charity no
(rf any)
31st March 2024
300521
S•t out on pag•s
R•opo¢tivo rn8pon8lbll1t1￿ charity's trustees are ￿ponSIble for the p￿paration ofthe ￿Ounts. The
of tru8ts68 and oxamlnor chanty's tnJstees consider that an audtt is not required for this year under section
4312) of the Chariti'es ALt 1993 {the 1993 A¢t} and that an independent examination
is r*eded.
11 is my r8sponsibilty to..
examine the xcounts under section 43 of the 1993 Act.
to follow the procedures la￿ down in the general Directions given by the Chanty
Commiss￿1 (under SeCt￿n 43{71{bl of the 1993 Act. and
to state whether particular matters have come to my attention.
8a818 of Independent My examination was camed out in ￿0rdartce with general Directs'ons giV8n by the
•xamln•r'8 sl•t•m•nt Chanty Commission. An examination includes a review of the accounting records
kept by the chanty and a companson of the accounts presented with those records.
It 81so includes consK1erat￿n of any unusual rterrts or disclosures in the accounts,
and seeking explanatsons from the trustees conceming any such matters. The
procedures undertaken do not provide all the evKlence that would be required in an
audrt, and consequenty no opinion LS given as to whether the accounts present a
'Irue and Trai￿ vtew and the report Is limited to those matters set out in the $tstemenl
below.
Indepgndont examlneVs In Connection with my exann*'on, r#) matter has wme to my attent￿n (o*er4han
which gNes me reasonable cause to believe that in. any matenal respect, the
requirements..
to keep accounting records in accordance with section 41 of the 1993 Act:
and
to prepare a￿OUnts which accord wth the accounb.ng re¢ord$ and Comply
wrth the accounts.ng reqUirer￿ftts of the 1993 Act
have not been met ,' or
2. to which, in my opinion. attentson should be drawn in order to enable a proper
understsnding of the accounts to be reached.
' Please delete thg words in brdckets rfthey do not 49ppIy.
Sign8d:
z5- 08-202<
Name:
J4A£s SAo/DKo£O James Sandlord
Relevant professlonal
qualrficationlsl or l>ody {rf
any):
CI•AA, AAT
Address:
' rtALOJA' fij1￿£ rfILÉ
10£. &££s k4Yo JLU
IER
July 2024

Section B
Disclosure
Onty complete rf the examiner needs to highlight material problems.
Give herg brief details of
any items that the
examiner wishes to
disclose.
IER
July 2024