2023-03-31-accounts

		0 s			A ~ ~ 0 a ~ ~ a a
Description ofthe charity's			trusts
	Type	ofgoverning document			Declaration ofTrust dated 3"May 1971
					The Scout Group's governing documents are those ofthe Scout Association.
					They consist ofa Royal Charter, which in turn gives authority to the Bye Laws of
					the Association and The Policy, Organisation and Rules ofThe Scout Association.
	How the charity is constituted				The Scout Group is a trust established under the Scout Association rules which are common to all Scouts,
	Trustee selection methods l:;ic.aoooinieo bv, elected eve				The Scout Group Leader by appointment ofthe Scout Association's District Commissioner, the Unit Leaders by appointment by the Scout Group Leader the Group Executive by election by the Scout Group Council, in accordance	and with
					the Policy, Organisation and Rules ofThe Scout Association.
Additional		governance issues (Optional information)
You may choose to include -additional information, where					The Group is managed by the Group Executive Committee, the members of which are the 'Charity Trustees* ofthe Scout Group which is an educational
relevant, about:					charity. As charity trustees they are responsible for complying with legislation
~	policies	and procedures			applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
	adopted	for the induction	and
~	training oftrustees; the charity's organisational structure and any wider				The Committee consists of2 independent representatives, Chair and Treasurer together with the Group Scout Leader, individual section leaders and parent's representation and meets every month.
	network	with which the charity			This Group Executive Committee exists to support the Group Scout Leader	in
	works;				meeting the responsibilities oftheir appointments and is responsible for:
~	relationship with any related				The maintenance ofGroup property;
	parties;				The raising offunds and the administration ofGroup finance;
					The insurance ofpersons, property and equipment;
					Group public occasions;
					Assisting in the recruitment ofleaders and other adult support;
					Appointing any sub committees that may be required;
					Appointing Group Administrators and Advisors other than those
					who are elected.
~	trustees'	consideration of			Risk and Internal Control
	major risks and the system and procedures to manage them.				The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas ofconcern that have been
					identified are:
					Damage to the building, property and equipment. The Group would request	the

						use of buildings, property and equipment from neighbouring organisations such	use of buildings, property and equipment from neighbouring organisations such
						as the church, community centre and other Scout Groups. Similar reciprocal
						arrangements exist. with these organisations, The Group has sufficient
						buildings and contents insurance in place to mitigate against permanent loss.
						Injury to leaders, helpers, supporters and members. The Group through the
						capitation fees contributes to the Scout Associations national accident insurance
						policy. Risk Assessments are undertaken before all activities.
						Reduced income from fund raising. The Group is primarily reliant upon income
						from subscriptions and fundraising. The group does hold a reserve to ensure the
						continuity ofactivities should there be a major reduction in income. The
						Committee could raise the value ofsubscriptions to increase the income to
						the group on an ongoing basis, either temporarily or permanently.
						Reduction or loss ofleaders. The group is totally reliant upon volunteers to run
						and administer the activities ofthe group. Ifthere was a reduction in the number
						of leaders to an unacceptable level in a particular section or the group as a
						whole then there would have to be a contraction, consolidation or closure ofa
						section. In the worst case scenario the complete closure ofthe Group.
						Reduction or loss ofmembers. The Group provides activities for all young people
						aged 6to 14.Ifthere was a reduction in membership in a particular section or	the
						group as a whole then there would have to be a contraction, consolidation or
						closure ofasection. In the worst case scenario the complete closure ofthe
						Group.
						~ ~ ~ ~
						The objectives ofthe group are as a unit ofthe Scout Association.
Summary ofthe objects charity set out in its governing document					ofthe	The Aim ofThe Scout Association is to promote the development ofyoung people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members oftheir local national and
						International communities.
Summary		ofthe main
activities	undertaken			for	the	The method ofachieving the Aim ofthe Association is by providing an enjoyable
public benefit these objects			in relation to (include within			and attractive scheme ofprogressive training, based on the Scout Promise and Law and guided by adult leadership.
this section the statutory declaration that trustees have had regard to the guidance issued by the Charity						The Group meets the Charity Commission's public benefits criteria under both the advancement ofeducation and the advancement ofcitizenship or community development headings.
Commission			on public
benefit)
Additional		details of		objectives		and activities 0 tional information
You may	choose to include
further statements, where
relevant,	about:
~ policy	on grantmaking;
~ policy	programme			related
investment;
~ contribution			made by
volunteers,

e
Summary ofthe main achievements ofthe charity during the year			The Group appears to have weathered the Pandemic quite well, with memberships increasing again, as well as being able to recruit some new leaders. This has enabled us to re-open a Scout Troop and address the need to
			progress members who have outgrown their respective Cub and Beaver Units.
			There remains a healthy interest in joining the Beaver Units, and we currently
			have a waiting list for entry. Some additional Leaders would enable us to take in
			more ofthese younger members.
			Our activity programme has also begun to resume with involvement in District
			wide, Group and Unit activities being well supported. There has also been an
			enthusiastic take up of many online activities which have developed from the
			Covid days when we had to run events from our homes, and badge related
			events in particular, are very popular.
			Limited'Leadership has also resulted in an increase in shared planning and
			running ofactivities between Cubs and Scouts, and Cubs with Beavers, which is
			leading to a more cohesive membership group.
			With the removal ofCovid restrictions on gatherings, our Fundraising activities
			have also started to recover, starting with an excellent showing at our Joint
			Firework Display with the Rivermead School, which achieved our best receipts
			since this was started, possibly due to good weather and the fact that families
			wanted to get out and enjoy themselves again,
			At Christmas the Scouts took part in the Town Extravaganza with a Bric-a-Brac
			stall, and in the Summer our Scouts operated a very successful Tombola,
			alongside the Group's refreshments stall.
			We are fortunate to have a very dedicated core ofvolunteers who turn out to
			help run our events, and join in the fun. Several have joined our Executive
			Team, bringing new ideas and enthusiasm to this Group. All ofwhich makes for
			a very happy and forward thinking Scout Group.

Briefstatement ofthe	Briefstatement ofthe	Briefstatement ofthe	Briefstatement ofthe	The Scout Group has no particular policy on reserves but aims to hold sufficient
charity's policy on reserves				funds to provide suitable cash flow during the year and to meet reasonable
				contingencies. The Group Executive considers that a sum equivalent to 4
				months running costs, circa-86,000would be sufficient to cover this objective.
Details ofany funds in deficit			materially	None
Further financial review details				{Optional information)
You may choose to			include	Sources of Funds
additional information,			where
relevant about:				The Group's primary source offunding is from Annual Subscriptions which fund
~	the charity's principal sources offunds {including any fundraising);			about 63%ofthe operating costs ofthe Group. The remainder is raised by two major fund raising activities; a Catering Concession at the Woodley Carnival and a Firework Display in conjunction with a local School. Further income is received from letting space to the District Scout Shop, donations for the use ofequipment,
				by other Scout Groups, and catering at other youth events.
				Expenditure
~	how expenditure has supported the key objectives ofthe charity;			The main outlay is in connection with the operational cost of running and maintaining the Scout Groups Premises in Woodley. These are leased from Wokingham Borough Council on a Repairing Lease basis which requires the
				Scout Group to meet the costs ofkeeping the premises in good order, as well as
				the heating, lighting, security, and cleaning costs. The Premises are extensively
				used by the Beaver, Cub and Scout Units for their basic activities, and are in use
				5 evenings aweek.
	investment policy		and	Investment Policy
	objectives including ethical investment adopted.		any policy	The Group Executive regularly monitors the levels ofbank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Surplus Funds are currently lodged with the
				Scout Association Charity Deposit Account, for investment.
				The Group's Income and Expenditure is small and as a consequence does not
				have sufficient funds to invest in longer term investments such as stocks and
				shares. The Group has therefore adopted a low-risk strategy to the investment of
				its funds. All funds are held in cash using only mainstream banks

		Signature(s)
		Full name(s)	Roger Jones			Edward Wingrove
Position	(eg	Secretary, Chair, etc)	Group Treasurer			Group Chairman
		Date		+g	~	h~D~ Rozz

~	e			e	~	r	~	~ ~		~ ~	~	~ ~
										Unrestricted	Restricted		Endowment
	Categories				Details					funds		funds	funds
										to nearest 6	to	nearest F	to nearest R
89 Cash	funds				Bank Accounts		- Current			31,563
					Short Term Investment			Account
										13,868
					Cash In Hand					600
							Total cash		funds	46,031
						(agree balances with		receipts and payments
									account(s))
										Unrestricted	Restricted		Endowment
										funds		funds	funds
					Details					to nearest 6	to	nearest 6	to nearest 6
82 Other	monetary assets
					Details					Fund towhich asset belon s	Cost (optional)		Current value o tional
83 Investment		assets
					Details					Fund towhich asset belon s	Cost (optional)		Current value o tional
84Assets retained for			the
charity's	own	use
										Fund to which	Amount due		When due
					Details					liabili relates		o tional	o tional
85Liabilities
Signed by one or two trustees behalf of all the trustees			on				Signature			Print	Name		Date of a ro al

	Only complete	ifthe examiner needs to highlight	material	problems.
Give here brief details of
any items that the
examiner wishes to
disclose.