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a|| |---|---|---|---|---|---|---| |Description ofthe charity's|||trusts|||| ||Type|ofgoverning
document|||Declaration
ofTrust dated 3"May 1971|| ||||||The Scout Group's governing
documents
are those ofthe Scout Association.|| ||||||They consist ofa Royal Charter,
which
in turn gives authority
to the Bye Laws of|| ||||||the Association
and The Policy, Organisation
and Rules ofThe Scout Association.|| ||How the charity is constituted||||The Scout Group is a trust established
under the Scout Association
rules which
are common to all Scouts,|| ||Trustee selection methods
l:;ic.aoooinieo
bv, elected
eve||||The Scout Group Leader by appointment
ofthe Scout Association's
District
Commissioner,
the Unit Leaders by appointment
by the Scout Group Leader
the Group Executive by election
by the Scout Group Council,
in accordance|and
with| ||||||the Policy, Organisation
and Rules ofThe Scout Association.|| |Additional||governance
issues (Optional
information)||||| |You may choose to include
-additional
information,
where|||||The Group is managed
by the Group Executive Committee,
the members
of
which are the 'Charity Trustees* ofthe Scout Group which is an educational|| |relevant,
about:|||||charity. As charity trustees they are responsible
for complying
with legislation|| |~|policies|and procedures|||applicable
to charities. This includes the registration,
keeping
proper accounts
and making
returns to the Charity Commission
as appropriate.|| ||adopted|for the induction|and|||| |~|training
oftrustees;
the charity's
organisational
structure
and any wider||||The Committee
consists of2 independent
representatives,
Chair and Treasurer
together
with the Group Scout Leader, individual
section leaders and parent's
representation
and meets every month.|| ||network|with which the charity|||This Group Executive Committee exists to support the Group Scout Leader|in| ||works;||||meeting
the responsibilities
oftheir appointments
and is responsible
for:|| |~|relationship
with any related||||The maintenance
ofGroup property;|| ||parties;||||The raising offunds and the administration
ofGroup finance;|| ||||||The insurance
ofpersons,
property
and equipment;|| ||||||Group public occasions;|| ||||||Assisting
in the recruitment
ofleaders and other adult support;|| ||||||Appointing
any sub committees
that may be required;|| ||||||Appointing
Group Administrators
and Advisors other than those|| ||||||who are elected.|| |~|trustees'|consideration
of|||Risk and Internal Control|| ||major risks and the system
and procedures
to manage
them.||||The Group Executive Committee
has identified
the major risks to which they
believe the Group is exposed, these have been reviewed
and systems have been
established
to mitigate against them. The main areas ofconcern that have been|| ||||||identified are:|| ||||||Damage to the building,
property
and equipment.
The Group would request|the| |||||||use of buildings,
property
and equipment
from neighbouring
organisations
such|use of buildings,
property
and equipment
from neighbouring
organisations
such| |---|---|---|---|---|---|---|---| |||||||as the church,
community
centre and other Scout Groups. Similar reciprocal|| |||||||arrangements
exist. with these organisations,
The Group has sufficient|| |||||||buildings
and contents insurance
in place to mitigate against permanent
loss.|| |||||||Injury to leaders, helpers,
supporters
and members. The Group through
the|| |||||||capitation fees contributes
to the Scout Associations
national accident insurance|| |||||||policy. Risk Assessments
are undertaken
before all activities.|| |||||||Reduced income from fund raising. The Group is primarily
reliant upon income|| |||||||from subscriptions
and fundraising.
The group does hold a reserve to ensure the|| |||||||continuity
ofactivities should there be a major reduction
in income. The|| |||||||Committee
could raise the value ofsubscriptions
to increase the income to|| |||||||the group on an ongoing basis, either temporarily
or permanently.|| |||||||Reduction
or loss ofleaders. The group is totally reliant upon volunteers
to run|| |||||||and administer
the activities ofthe group.
Ifthere was a reduction
in the number|| |||||||of leaders to an unacceptable
level in a particular
section or the group as a|| |||||||whole then there would have to be a contraction,
consolidation
or closure ofa|| |||||||section.
In the worst case scenario the complete closure ofthe Group.|| |||||||Reduction
or loss ofmembers.
The Group provides
activities for all young
people|| |||||||aged 6to 14.Ifthere was a reduction
in membership
in a particular
section or|the| |||||||group as a whole then there would have to be a contraction,
consolidation
or|| |||||||closure ofasection. In the worst case scenario the complete closure ofthe|| |||||||Group.|| |||||||~ ~
~
~|| |||||||The objectives ofthe group are as a unit ofthe Scout Association.|| |Summary
ofthe objects
charity set out in its
governing
document|||||ofthe|The Aim ofThe Scout Association
is to promote the development
ofyoung
people
in achieving
their full physical,
intellectual,
social and spiritual
potentials,
as individuals,
as responsible
citizens and as members
oftheir local national
and|| |||||||International
communities.|| |Summary||ofthe main|||||| |activities|undertaken|||for|the|The method ofachieving
the Aim ofthe Association
is by providing
an enjoyable|| |public benefit
these objects|||in relation to
(include within|||and attractive scheme ofprogressive
training,
based on the Scout Promise and
Law and guided
by adult leadership.|| |this section the statutory
declaration
that trustees
have
had regard to the guidance
issued by the Charity||||||The Group meets the Charity Commission's
public benefits criteria under both
the advancement
ofeducation
and the advancement
ofcitizenship
or community
development
headings.|| |Commission|||on public||||| |benefit)|||||||| |Additional||details of||objectives||and activities 0 tional information|| |You may|choose to include||||||| |further statements,
where|||||||| |relevant,|about:||||||| |~
policy|on grantmaking;||||||| |~
policy|programme|||related|||| |investment;|||||||| |~
contribution|||made by||||| |volunteers,|||||||| |e|||| |---|---|---|---| |Summary
ofthe main
achievements
ofthe charity
during the year|||The Group appears to have weathered
the Pandemic
quite well, with
memberships
increasing
again, as well as being able to recruit some new
leaders. This has enabled
us to re-open a Scout Troop and address the need to| ||||progress members
who have outgrown
their respective Cub and Beaver Units.| ||||There remains a healthy
interest
in joining the Beaver Units, and we currently| ||||have a waiting
list for entry. Some additional
Leaders would enable us to take in| ||||more ofthese younger
members.| ||||Our activity programme
has also begun to resume
with involvement
in District| ||||wide, Group and Unit activities being well supported.
There has also been an| ||||enthusiastic
take up of many online activities which have developed
from the| ||||Covid days when we had to run events from our homes, and badge related| ||||events
in particular,
are very popular.| ||||Limited'Leadership
has also resulted
in an increase
in shared
planning
and| ||||running
ofactivities between
Cubs and Scouts, and Cubs with Beavers, which is| ||||leading to a more cohesive membership
group.| ||||With the removal ofCovid restrictions
on gatherings,
our Fundraising
activities| ||||have also started to recover, starting
with an excellent showing
at our Joint| ||||Firework Display
with the Rivermead
School, which achieved
our best receipts| ||||since this was started,
possibly due to good weather and the fact that families| ||||wanted
to get out and enjoy themselves
again,| ||||At Christmas
the Scouts took part in the Town Extravaganza
with a Bric-a-Brac| ||||stall, and in the Summer our Scouts operated a very successful
Tombola,| ||||alongside
the Group's refreshments
stall.| ||||We are fortunate
to have a very dedicated core ofvolunteers
who turn out to| ||||help run our events, and join in the fun. Several have joined our Executive| ||||Team, bringing
new ideas and enthusiasm
to this Group. All ofwhich makes for| ||||a very happy and forward
thinking
Scout Group.| |Briefstatement ofthe|Briefstatement ofthe|Briefstatement ofthe|Briefstatement ofthe|The Scout Group has no particular
policy on reserves
but aims to hold sufficient| |---|---|---|---|---| |charity's
policy on reserves||||funds to provide suitable cash flow during the year and to meet reasonable| |||||contingencies.
The Group Executive considers that a sum equivalent
to 4| |||||months
running
costs, circa-86,000would be sufficient to cover this objective.| |Details ofany funds
in deficit|||materially|None| |Further financial
review details||||{Optional information)| |You may choose to|||include|Sources of Funds| |additional
information,|||where|| |relevant about:||||The Group's
primary source offunding
is from Annual
Subscriptions
which fund| |~|the charity's
principal
sources offunds {including
any fundraising);|||about 63%ofthe operating
costs ofthe Group. The remainder
is raised by two
major fund raising activities; a Catering Concession at the Woodley
Carnival
and
a Firework Display
in conjunction
with a local School. Further income is received
from letting space to the District Scout Shop, donations
for the use ofequipment,| |||||by other Scout Groups, and catering at other youth events.| |||||Expenditure| |~|how expenditure
has
supported
the key objectives
ofthe charity;|||The main outlay is in connection
with the operational
cost of running
and
maintaining
the Scout Groups Premises
in Woodley. These are leased from
Wokingham
Borough Council on a Repairing
Lease basis which requires the| |||||Scout Group to meet the costs ofkeeping the premises
in good order, as well as| |||||the heating,
lighting,
security,
and cleaning costs. The Premises are extensively| |||||used by the Beaver, Cub and Scout Units for their basic activities,
and are in use| |||||5 evenings aweek.| ||investment
policy||and|Investment
Policy| ||objectives
including
ethical investment
adopted.||any
policy|The Group Executive regularly
monitors the levels ofbank balances and the
interest rates received to ensure the group obtains maximum
value and income
from its banking
arrangements.
Surplus
Funds are currently
lodged
with the| |||||Scout Association
Charity Deposit Account, for investment.| |||||The Group's Income and Expenditure
is small and as a consequence
does not| |||||have sufficient funds to invest
in longer term investments
such as stocks and| |||||shares. The Group has therefore adopted a low-risk strategy to the investment
of| |||||its funds.
All funds are held
in cash using only mainstream
banks| ## |||Signature(s)||||| |---|---|---|---|---|---|---| |||Full name(s)|Roger Jones|||Edward Wingrove| |Position|(eg|Secretary, Chair,
etc)|Group Treasurer|||Group Chairman| |||Date||+g|~|h~D~ Rozz| |~|e|||e|~|r|~|~ ~||~
~|~|~ ~|| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||||||||||Unrestricted|Restricted||Endowment| ||Categories||||Details|||||funds||funds|funds| |||||||||||to nearest 6|to|nearest F|to nearest R| |89 Cash|funds||||Bank Accounts||- Current|||31,563|||| ||||||Short Term Investment|||Account|||||| |||||||||||13,868|||| ||||||Cash In Hand|||||600|||| ||||||||Total cash||funds|46,031|||| |||||||(agree balances with||receipts and payments|||||| ||||||||||account(s))||||| |||||||||||Unrestricted|Restricted||Endowment| |||||||||||funds||funds|funds| ||||||Details|||||to nearest 6|to|nearest 6|to nearest 6| |82 Other|monetary assets||||||||||||| ||||||Details|||||Fund towhich
asset belon s|Cost (optional)||Current value
o tional| |83 Investment||assets|||||||||||| ||||||Details|||||Fund towhich
asset belon s|Cost (optional)||Current value
o tional| |84Assets retained for|||the||||||||||| |charity's|own|use|||||||||||| |||||||||||Fund to which|Amount due||When due| ||||||Details|||||liabili
relates||o tional|o tional| |85Liabilities|||||||||||||| |Signed by one or two trustees
behalf of all the trustees|||on||||Signature|||Print|Name||Date of
a
ro al| ## ||Only complete|ifthe examiner needs to highlight|material|problems.| |---|---|---|---|---| |Give here brief details of||||| |any items that the||||| |examiner wishes to||||| |disclose.|||||