Wantage Scout Group Financial report 2022-2023
This report covers the period from April 2022 through to end of March 2023. This is our first full ‘normal’ year after running reduced activities during the Covid pandemic. The report covers our 1[st] and 4[th] KA Beaver, Cub & Scout groups; and is the first full year for our Challow Beaver & Cub group. We also manage the finances for our Explorer group (again the first full year).
2022-23 accounts
Overall summary : Our finances are in good health … We started the year with £35,411 in our various accounts. We had income of £36,634 versus expenditure of £39,459. So, we close the year with a slightly reduced balance of £32,585, in a good position to move forward to 2023-24.
Income : Subs income of £21,166 is significantly higher than versus 2022. We have had a full year of full subs (no Covid-19 reduced payments), and we have increased numbers by adding the Challow and Explorer groups . We have largely migrated all subs payments online via OSM (only 6 parents are still using ‘existing’ standing orders). This has allowed us to close some of the old, now dormant, accounts.
We also made a gift aid claim of £3,068 which brings us up to date at the end of March 2023. There is the option to backdate payments for up to 4 years, so, if we can get Gift Aid mandates for more parents then we could make a further back-dated claim and get more money back from HMRC.
Fundraising this year … We did not have our ‘usual’ Dickensian Evening burger stall, but Scout Post was back delivering a profit of £1,100 to our group (n.b. we share this activity with Grove scouts).
The 150 Club ‘lottery’ made a very small loss this year – but this is because prize payments due last year were made a bit late – so the profit last year was slightly flattering! This activity has declined over recent years and we have decided to stop the lottery in 2024.
We held a Winter Challenge sponsored walk toward the end of the financial year – this made over £2500 but monies were received from JustGiving after April 1[st] and will largely appear in next year’s accounts. 50% of this was donated to the SeeSaw bereavement charity for young people in Oxfordshire in memory of Mark Hylton (parent to Alice and Ellie in our cub and scout group).
Expenditure : We paid £11,408 in fees to District/County/UK Scouting; Rent of £4600 for the DHQ building (n.b. we do not own it); £1000 for the lodge (Explorers); and £720 to hire Challow Village Hall.
Activity spend across all sections came to £17,745. This was offset by parental contributions for specific activities of £9,247. All groups participated in successful camping trips – there was a major International Jamboree in Kent (attended by scouts and explorers) that was one of the bigger spends.
We also spent £1542 on badges; £1,144 on equipment (the new Smart TV and stand you see before you!); and £198 on OSM system support. Our insurance bill for the year was £515.
Explorers : Our Explorer group is ‘owned’ by King Alfred District Scouts, but financially are in with Wantage Scout Group. If we separate out their spend, then £4,306 was raised by subs (£1851), Start
Up grant (£500), parental contributions (£1694) and gift aid (£261), versus spend of £3,790 split by rent (£1,000), Fees (£1,086), Badges (£150) and Activities (£1,553). This is not a precise science! … for example, there is shared fundraising (Explorers contribute to the scout post) and shared costs (insurance, etc). However, we can see that Explorers are not a financial burden on WSG.
Looking Forward : There has been significant work carried out on the DHQ building – a lot of the cost has been covered by grants and income from Bovis homes (using the lodge for office space during the site building work opposite on Springfield Road). District Scouts, who manage the DHQ building, have reviewed costs going forward and have announced a large rent increase to us to ensure that the building is financially self-sufficient going forward and not a burden on other groups. We have not had a rent increase in the recent past, so, this is sadly not a surprise!
In light of this significantly increased cost we have reviewed our forward forecast. We have agreed that we need to increase subs by £1 per month (from £12 to £13). This charge increase will be effective from September 2023 and will be automatically loaded into the OSM payments you make.
Thanks : Many thanks to Tessa Blake and Kay Williams for assisting me in managing the group finances, and to Erik Johnson for managing membership and subscriptions.
Many thanks too to Darshana Patel for reviewing and completing a formal independent examination of these accounts.
Sorry I couldn’t be with you today – but I’m on holiday in San Franscisco as you are holding this meeting!!
John Bales
Wantage Scout Group Treasurer
September 2023
Wantage Scout Group (1st & 4th KA)
| Balance Sheet as at 31 March Receipts: Membership / Subscriptions Subs Bank Acc Subs OSM GoCardless Explorers Subs OSM GoCardless Donations / Grants Donations RWE Donation Sponsorship District Scouts for DHQ Shelter District Explorers Start Up Activities Group Activities and Camps Scout Activities and Camps Cub Activities and Camps Beaver Activities and Camps Explorers Activities and Camps Events via GoCardless Kayak Activities Sundries Fundraising Dickensian Evening Takings Christmas Post Gift Aid Pinewood Derby Challow Fundraising Amazon Commission 150 Club Equipment Sale Other Other Insurance Refund Interest Deposit Accounts Total Receipts Payments: Premises DHQ Rent Explorers DHQ Lodge Rent Challow Village Hall DHQ Shelter Activities Group Activities and Camps Scout Activities & Camps Cub Activities & Camps |
2023 Total £ 2,726.00 16,588.19 1851.47 150.00 398.76 500.00 5,461.90 1,579.81 511.44 1,693.94 1,100.00 3,067.70 368.90 13.43 508.00 100.00 14.22 36,633.76 4,600.00 1,000.00 720.00 1,100.00 9,090.74 4,316.88 |
2022 Total £ 6,758.00 10,069.62 202.20 500.00 2,057.01 1,645.60 415.00 272.50 4,116.33 1,984.48 5,749.38 40.05 702.00 880.00 220.00 3.65 35,615.82 4,600.00 480.00 1,645.60 495.47 5,345.72 1,042.15 |
2021 Total £ 12,536.00 371.03 2,120.00 120.00 4,174.47 3,357.00 48.73 566.00 16.01 20.73 23,329.97 4,600.00 4,161.97 656.23 957.79 14.08 |
2020 |
|---|---|---|---|---|
| Total £ |
||||
| 18,068.00 979.00 179.50 6,110.81 1,873.64 1,229.39 439.00 95.00 2,099.70 1,500.00 364.73 488.00 407.00 74.91 28.17 33,936.85 4,600.00 815.89 10,410.62 3,138.60 |
| Beaver Activities & Camps Explorers Activities & Camps Challow Cubs/Beavers Activities Kayak Activities Fundraising Expenses Dickensian Fee and Food Hoodies Pinewood Derby 150 Club Waitrose Green Tokens Admin and Other Costs Capitation Fee Explorers Capitation Fee Contribution to District DHQ Repair Fund Badges, Neckers & Woggles Explorers Badges etc Equipment Online Scout Manager Insurance Cleaning Donations Misc Total Payments EXCESS OF RECEIPTS OVER PAYMENTS CURRENT ASSETS: 1st KA - Barclays Community Account 4th KA - Barclays Community Account 1st KA - Barclays Business Premium Account 4th KA - Barclays 4Deposit Account 1st KA - Scout Assoc Short Term Investment Account Wantage Scout Group - Barclays Community Account PayPal Monetary Assets FINANCED BY: Balance brought forward Less excess of payments over receipts Total |
1,365.11 1,533.42 339.29 535.00 10,321.56 1,086.48 1,392.47 149.73 1,143.99 198.75 515.75 49.98 39,459.15 -2,825.39 0.00 480.54 0.00 1,509.93 3,122.57 27,469.66 2.61 32,585.31 35,410.70 -2,825.39 32,585.31 |
1,847.17 529.64 330.60 194.00 776.01 145.00 7,565.16 926.69 3,172.15 183.98 485.52 1,020.00 47.24 30,832.10 4,783.72 11,819.31 1,154.54 100.50 1,506.65 3,111.73 17,715.36 2.61 35,410.70 30,626.98 4,783.72 35,410.70 |
214.77 102.12 289.00 8,306.10 2,653.00 689.20 108.60 470.91 23,223.77 106.20 7,315.47 1,942.24 100.50 1,506.49 3,108.24 16,654.04 30,626.98 30,520.78 106.20 30,626.98 |
2,366.44 412.34 996.53 262.20 120.81 125.00 186.00 7,594.08 1,277.08 430.96 337.49 278.59 33,352.63 584.22 Total £ 8,319.08 13,635.82 3,111.91 1,505.80 3,088.70 859.47 30,520.78 29,936.56 584.22 30,520.78 |
|---|---|---|---|---|
Wantage Scout Group (1st & 4th KA)
| Balance Sheet as at 31 March 2023 Total £ Receipts: Membership / Subscriptions Subs Bank Acc 2,726.00 Subs OSM GoCardless 16,588.19 Explorers Subs OSM GoCardless 1851.47 Donations / Grants Donations 150.00 RWE Donation Sponsorship 398.76 District Scouts for DHQ Shelter District Explorers Start Up 500.00 Activities Group Activities and Camps Scout Activities and Camps 5,461.90 Cub Activities and Camps 1,579.81 Beaver Activities and Camps 511.44 Explorers Activities and Camps 1,693.94 Events via GoCardless Kayak Activities Sundries Fundraising Dickensian Evening Takings Christmas Post 1,100.00 Gift Aid 3,067.70 Pinewood Derby Challow Fundraising 368.90 Amazon Commission 13.43 150 Club 508.00 Equipment Sale Other 100.00 Other Insurance Refund Interest Deposit Accounts 14.22 Total Receipts 36,633.76 Payments: Premises DHQ Rent 4,600.00 |
2022 |
|---|---|
| Total | |
| £ 6,758.00 10,069.62 202.20 500.00 2,057.01 1,645.60 415.00 272.50 4,116.33 1,984.48 5,749.38 40.05 702.00 880.00 |
|
| 220.00 | |
| 3.65 | |
| 35,615.82 | |
| 4,600.00 |
| Explorers DHQ Lodge Rent 1,000.00 Challow Village Hall 720.00 DHQ Shelter Activities Group Activities and Camps 1,100.00 Scout Activities & Camps 9,090.74 Cub Activities & Camps 4,316.88 Beaver Activities & Camps 1,365.11 Explorers Activities & Camps 1,533.42 Challow Cubs/Beavers Activities 339.29 Kayak Activities Fundraising Expenses Dickensian Fee and Food Hoodies Pinewood Derby 150 Club 535.00 Waitrose Green Tokens Admin and Other Costs Capitation Fee 10,321.56 Explorers Capitation Fee 1,086.48 Contribution to District DHQ Repair Fund Badges, Neckers & Woggles 1,392.47 Explorers Badges etc 149.73 Equipment 1,143.99 Online Scout Manager 198.75 Insurance 515.75 Cleaning Donations Misc 49.98 Total Payments 39,459.15 EXCESS OF RECEIPTS OVER PAYMENTS -2,825.39 CURRENT ASSETS: 1st KA - Barclays Community Account 0.00 4th KA - Barclays Community Account 480.54 1st KA - Barclays Business Premium Account 0.00 4th KA - Barclays 4Deposit Account 1,509.93 1st KA - Scout Assoc Short Term Investment Account 3,122.57 Wantage Scout Group - Barclays Community Account 27,469.66 PayPal 2.61 |
480.00 1,645.60 495.47 5,345.72 1,042.15 1,847.17 529.64 330.60 194.00 776.01 145.00 7,565.16 926.69 3,172.15 183.98 485.52 1,020.00 47.24 |
|---|---|
| 30,832.10 | |
| 4,783.72 | |
| 11,819.31 1,154.54 100.50 1,506.65 3,111.73 17,715.36 2.61 |
| Monetary Assets FINANCED BY: Balance brought forward Less excess of payments over receipts Total |
32,585.31 35,410.70 -2,825.39 32,585.31 |
|
|---|---|---|
| 35,410.70 | ||
| 30,626.98 4,783.72 |
||
| 35,410.70 | ||
| 2021 Total £ 12,536.00 371.03 2,120.00 120.00 4,174.47 3,357.00 48.73 566.00 16.01 20.73 23,329.97 4,600.00 |
2020 |
|---|---|
| Total | |
| £ | |
| 18,068.00 979.00 179.50 6,110.81 1,873.64 1,229.39 439.00 95.00 2,099.70 1,500.00 364.73 488.00 407.00 74.91 28.17 |
|
| 33,936.85 | |
| 4,600.00 |
| 4,161.97 656.23 957.79 14.08 214.77 102.12 289.00 8,306.10 2,653.00 689.20 108.60 470.91 23,223.77 106.20 7,315.47 1,942.24 100.50 1,506.49 3,108.24 16,654.04 |
815.89 10,410.62 3,138.60 2,366.44 412.34 996.53 262.20 120.81 125.00 186.00 7,594.08 1,277.08 430.96 337.49 278.59 |
|---|---|
| 33,352.63 | |
| 584.22 | |
| Total | |
| £ 8,319.08 13,635.82 3,111.91 1,505.80 3,088.70 859.47 |
| 30,626.98 30,520.78 106.20 30,626.98 |
|
|---|---|
| 30,520.78 | |
| 29,936.56 584.22 |
|
| 30,520.78 | |
| Explorers Subs OSM GoCardless | 1851.47 |
|---|---|
| District Explorers Start Up | 500.00 |
| Explorers Activities and Camps | 1,693.94 |
| Gift Aid | 261.00 |
| 4,306.41 | |
| Explorers DHQ Lodge Rent | 1,000.00 |
| Explorers Activities & Camps | 1,553.40 |
| Explorers Capitation Fee | 1,086.48 |
| Explorers Badges etc | 149.73 |
| 3,789.61 |
| 18 | members? 3 exempt subs … | 2250 |
|---|---|---|
| 2160 | ||
| 280 | ||
| -880 | ||
| -930 | ||
| Ins | / OSM 10% | -70 |
| 650 |
4th KA Acc 1st KA Acc 4th KA Dep Acc 1st KA Dep Acc 1st KA Inv Acc WSG Acc GoCard
Membership / Subscriptions
| Membership / Subscriptions | 4th KA Acc | 1st KA Acc | 4th KA Dep Acc | 1st KA Dep Acc | 1st KA Inv Acc | WSG Acc | GoCard |
|---|---|---|---|---|---|---|---|
| Subs Bank acc Subs OSM GoCardless Explorers Subs OSM GoCardless Donations / Grants Donations RWE Donation Sponsorship (Winter Challenge & 50km for 50) District Scouts for DHQ Shelter Explorers Start Up Activities Group Activities and Camps Scout Activities and Camps Cub Activities and Camps Beaver Activities and Camps Explorers Activities and Camps Events via GoCardless Kayak Activities Sundries Fundraising Dickensian Evening Takings Christmas Post Gift Aid Pinewood Derby Challow Fundraising Amazon Commission 150 Club Equipment Sale Neckers Other Other |
|||||||
| 1176.00 | 1394.00 | 156 | |||||
| 16588.19 | |||||||
| 1851.47 | |||||||
| 150 | |||||||
| 398.76 | |||||||
| 500 | |||||||
| 329 | 5132.903 | ||||||
| 1579.81 | |||||||
| 511.44 | |||||||
| 1693.938 | |||||||
| 1100 | |||||||
| 3067.70 | |||||||
| 358.9 | |||||||
| 13.43 | |||||||
| 313.00 | 195 | ||||||
| 10 | |||||||
| 100 | |||||||
| Insurance Refund Interest Deposit Accounts Total Receipts Payments: Premises DHQ Rent Exp Lodge Rent Challow Village Hall DHQ Shelter Activities Group Activities and Camps Scout Activities and Camps Scout Camps Cub Activities and Camps Cub Camps Beaver Activities and Camps Beaver Camps Explorers Challow Cubs/Beavers Activities Kayak Activities Fundraising Expenses Dickensian Fee and Food Hoodies Pinewood Derby 150 Club Waitrose Green Tokens Admin and Other Costs Capitation Fee Explorers Capitation Contribution to District DHQ Repair Fund Badges, Neckers & Woggles Explorers Badges etc Equipment Online Scout Manager |
|||||||
|---|---|---|---|---|---|---|---|
| 3.28 | 0.10 | 10.84 | |||||
| -4600.00 | |||||||
| -1000.00 | |||||||
| -720 | |||||||
| -1100 | |||||||
| -9090.74 | |||||||
| -4316.88 | |||||||
| -1365.11 | |||||||
| -1533.42 | |||||||
| -339.29 | |||||||
| -360.00 | -175 | ||||||
| -10321.56 | |||||||
| -1086.48 | |||||||
| -1392.47 | |||||||
| -149.73 | |||||||
| -1143.99 | |||||||
| -198.75 |
| Insurance Cleaning Donations Misc Transfer Start Balance End Balance |
-515.75 | ||||||
|---|---|---|---|---|---|---|---|
| -49.98 | |||||||
| -1850.00 | -13179.74 | -100.60 | 15130.34 | ||||
| -674.00 | -11819.31 | 3.28 | -100.50 | 10.84 | 9754.30 | 27357.75 | |
| 1154.54 | 11819.31 | 1506.65 | 100.50 | 3111.73 | 17,715.36 | ||
| 480.54 | 0.00 | 1509.93 | 0.00 | 3122.57 | 27469.66 | ||
| -674.00 | -11819.31 | 3.28 | -100.50 | 10.84 | 9754.30 |
| TOTAL | ||
|---|---|---|
| 0 | ||
| 2726.00 | ||
| 16588.19 | ||
| 1851.47 | ||
| 0.00 | ||
| 150.00 | 150 | Donatons |
| 0.00 | 27357.75 | Go Cardless |
| 398.76 | 156 | Subs |
| 0.00 | 1458.9 | Fundraising |
| 500.00 | 195 | 150 Club |
| 0.00 | 329 | Scout Camp & other contributons |
| 0.00 | 398.76 | Sponsorship |
| 5461.90 | 500 | Explorers Start up |
| 1579.81 | 3067.7 | Gif Aid |
| 511.44 | 15130.34 | Transfer |
| 1693.94 | 10 | Neckers/Challow |
| 0.00 | ||
| 0.00 | ||
| 0.00 | ||
| 0.00 | ||
| 0.00 | ||
| 1100.00 | ||
| 3067.70 | ||
| 0.00 | ||
| 358.90 | ||
| 13.43 | ||
| 508.00 | ||
| 0.00 | ||
| 10.00 | ||
| 100.00 | ||
| 0.00 |
| 0.00 | ||
|---|---|---|
| 14.22 | ||
| 0.00 | ||
| 0.00 | ||
| 0.00 | 100 | Miscelleneous |
| 0.00 | ||
| -4600.00 | -4600 | DHQ Rent |
| -1000.00 | -1000 | Explorers Lodge Rent |
| -720.00 | -720 | Challow Rent |
| 0.00 | -515.75 | Insurance |
| 0.00 | -10321.56 | Subscripton |
| -1100.00 | -1086.48 | Explorers Subs |
| -9090.74 | ||
| 0.00 | -1392.47 | Badges, Woggles & Neckers |
| -4316.88 | -149.73 | Badges Explorers? |
| 0.00 | -210 | Scout Camp Refunds |
| -1365.11 | -198.75 | OSM |
| 0.00 | -175 | 150 Club |
| -1533.42 | -2293.97 | Expenses All Sectons |
| -339.29 | -339.29 | Expenses Challow |
| 0.00 | -1365.11 | Expenses Beavers |
| 0.00 | -4316.88 | Expenses Cubs |
| 0.00 | -1533.4186 | Expenses Explorers |
| 0.00 | -8880.7414 | Expenses Scouts |
| 0.00 | ||
| -535.00 | 9754.3 | |
| 0.00 | ||
| 0.00 | ||
| -10321.56 | ||
| -1086.48 | ||
| 0.00 | ||
| -1392.47 | ||
| -149.73 | ||
| -1143.99 | ||
| -198.75 |
-515.75 0.00 0.00 -49.98 0.00 0.00 -2825.39 35408.09 32582.70 -2825.39
| Events (Beaver Camp Summer 2022) Events (Didcot Railway Centre 2022) Beavers Events (Summer Camp 2022) Beavers? Summer Camp 2022 (Summer Camp 2022) Events (Cubs Summer Camp) Events (RockStar) Events (Kent Jamboree Summer Camp 2022) Events (Yorkshire Dales 2022) Events (Ten pin bowling) Explorers? Subscriptons (4th KA Scouts Subs Sep 2022) Subscriptons (Subscriptons Sept22 1st Challow) Subscriptons (Explorers Subs - September 2022) |
30 | 1.38 | 0.6 |
|---|---|---|---|
| 51 | 3.4 | 1.02 | |
| 230 | 7.52 | 4.6 | |
| 230 | 6.44 | 4.6 | |
| 1195 | 17.75 | 23.32 | |
| 448 | 13.16 | 8.96 | |
| 6790 | 84.2 | 133.09 | |
| 210 | 2.52 | 4.11 | |
| 54 | 2.16 | 1.08 | |
| 15480 | 354.19 | 296.7 | |
| 1836 | 41.73 | 35.19 | |
| 1932 | 43.5 | 37.03 |
Audit samples 4th KA current Account 13/10/2022 14/4/2022 1st KA current Account 13/6/2022 3/10/2022 5/12/2022 WSG 19/4/2022 3/5/2022 11/7/2022 25/5/2022 25/5/2022 20/9/2022 28/3/2023 1st KA Deposit 17/4/2020 Queries/Question WSG Current Account WSG Bank Accoun From bank statem
Wantage Scout Group fnance status report - Mar 2023
1st KA - Barclays Community Account 20-90-91 1069440 4th KA - Barclays Community Account 20-90-91 60528137 1st KA - Barclays Business Premium Account 20-90-91 1058670 4th KA - Barclays Deposit Account 20-90-91 90254126 1st KA - Scout Assoc Short Term Investment Account Wantage Scout Group - Barclays Community Account 20-68-15 13762602
Outstanding invoices Cash to pay in Gift Aid PayPal
| Funds Transfer | 206815 13762602 TRF 4TH KA TO WSG FT | £ (850.00) | |
|---|---|---|---|
| FT | 206815 13762602 4TH KA TO WSG FT | £ (1,000.00) | |
| CHQ | 101580 | £ 360.00 | |
| Bill Payment | WANTAGE SCOUT GROU 1ST KA TO WSG BBP | £ (12,951.31) | |
| Account Closed | £ (228.43) | ||
| PAYMENT | KING ALFRED DISTRI INV-0099 WSG SUBS BBP | £ (10,321.56) | Subscripton |
| PAYMENT | KING ALFRED DISTRI INV-0103 WSG EXPL BBP | £ (1,086.48) | Explorers Subs |
| BGC PAYMENT PAYMENT |
MRS SARAH STAUNTON BADGES/POLO SHIRT BB £ (31.23) KENT COUNTY SCOUT KIJ-0333 BBP £ (434.29) KENT COUNTY SCOUT KIJ-0333 BBP £ (2,605.71) |
Expenses Scouts Badges Explorers? Expenses Explorers |
|
| Bill Payment Bill Payment |
S HOUSEMAN TV AND STAND BBP £ (1,143.99) MRS SARAH STAUNTON EXPLORERS EXPENSE BB £ (29.98) |
Expenses All Sectons Expenses Explorers |
|
| FT | 209091 10694401 WANTAGE SCOUT GROU FT | £ (3,011.91) | Transfer |
| nts 2022-23 | 27469.66 | ||
| ment | -26536.95 | ||
| 932.71 | |||
| Mar-23 | From Accounts | ||
| 01 | £0.00 | ||
| 7 | £456.54 | -480.54 | -£24.00 |
| 06 | £0.00 | £0.00 | |
| 6 | £1,509.93 | -1,509.93 | £0.00 |
| 3,111.73 | -3,122.57 | -10.84 | |
| 2 | £22,487.43 | -27,469.66 | -£4,982.23 |
£0.00 £0.00 £0.00 £2.61 -2.61 £0.00 £27,568.24 -£32,585.31
OK OK
ok - is there a breakdown of for expenses? Transferred where?
No ... this, like below, is also a transfer (step one on cl To WSG Account #602 - also showing 5/12/22
OK ok ok ok ok ok ok
Cannot see this Transfer in other account Not this financial year - I can go and search but suspec
osing the accountll it went in 1st KA Curr Acc