## Wantage Scout Group Financial report 2022-2023
This report covers the period from April 2022 through to end of March 2023. This is our first full ‘normal’ year after running reduced activities during the Covid pandemic. The report covers our 1[st] and 4[th] KA Beaver, Cub & Scout groups; and is the first full year for our Challow Beaver & Cub group. We also manage the finances for our Explorer group (again the first full year).
## 2022-23 accounts
Overall summary : Our finances are in good health … We started the year with £35,411 in our various accounts. We had income of £36,634 versus expenditure of £39,459. So, we close the year with a slightly reduced balance of £32,585, in a good position to move forward to 2023-24.
Income : Subs income of £21,166 is significantly higher than versus 2022. We have had a full year of full subs (no Covid-19 reduced payments), and we have increased numbers by adding the Challow and Explorer groups . We have largely migrated all subs payments online via OSM (only 6 parents are still using ‘existing’ standing orders). This has allowed us to close some of the old, now dormant, accounts.
We also made a gift aid claim of £3,068 which brings us up to date at the end of March 2023. There is the option to backdate payments for up to 4 years, so, if we can get Gift Aid mandates for more parents then we could make a further back-dated claim and get more money back from HMRC.
Fundraising this year … We did not have our ‘usual’ Dickensian Evening burger stall, but Scout Post was back delivering a profit of £1,100 to our group (n.b. we share this activity with Grove scouts).
The 150 Club ‘lottery’ made a very small loss this year – but this is because prize payments due last year were made a bit late – so the profit last year was slightly flattering! This activity has declined over recent years and we have decided to stop the lottery in 2024.
We held a Winter Challenge sponsored walk toward the end of the financial year – this made over £2500 but monies were received from JustGiving after April 1[st] and will largely appear in next year’s accounts. 50% of this was donated to the SeeSaw bereavement charity for young people in Oxfordshire in memory of Mark Hylton (parent to Alice and Ellie in our cub and scout group).
Expenditure : We paid £11,408 in fees to District/County/UK Scouting; Rent of £4600 for the DHQ building (n.b. we do not own it); £1000 for the lodge (Explorers); and £720 to hire Challow Village Hall.
Activity spend across all sections came to £17,745. This was offset by parental contributions for specific activities of £9,247. All groups participated in successful camping trips – there was a major International Jamboree in Kent (attended by scouts and explorers) that was one of the bigger spends.
We also spent £1542 on badges; £1,144 on equipment (the new Smart TV and stand you see before you!); and £198 on OSM system support. Our insurance bill for the year was £515.
Explorers : Our Explorer group is ‘owned’ by King Alfred District Scouts, but financially are in with Wantage Scout Group. If we separate out their spend, then £4,306 was raised by subs (£1851), Start
Up grant (£500), parental contributions (£1694) and gift aid (£261), versus spend of £3,790 split by rent (£1,000), Fees (£1,086), Badges (£150) and Activities (£1,553). This is not a precise science! … for example, there is shared fundraising (Explorers contribute to the scout post) and shared costs (insurance, etc). However, we can see that Explorers are not a financial burden on WSG.
Looking Forward : There has been significant work carried out on the DHQ building – a lot of the cost has been covered by grants and income from Bovis homes (using the lodge for office space during the site building work opposite on Springfield Road). District Scouts, who manage the DHQ building, have reviewed costs going forward and have announced a large rent increase to us to ensure that the building is financially self-sufficient going forward and not a burden on other groups. We have not had a rent increase in the recent past, so, this is sadly not a surprise!
In light of this significantly increased cost we have reviewed our forward forecast. We have agreed that we need to increase subs by £1 per month (from £12 to £13). This charge increase will be effective from September 2023 and will be automatically loaded into the OSM payments you make.
Thanks : Many thanks to Tessa Blake and Kay Williams for assisting me in managing the group finances, and to Erik Johnson for managing membership and subscriptions.
Many thanks too to Darshana Patel for reviewing and completing a formal independent examination of these accounts.
Sorry I couldn’t be with you today – but I’m on holiday in San Franscisco as you are holding this meeting!!
John Bales
Wantage Scout Group Treasurer
September 2023
## **Wantage Scout Group (1st & 4th KA)**
|Balance Sheet as at 31 March
**Receipts:**
Membership / Subscriptions
_Subs Bank Acc_
_Subs OSM GoCardless_
_Explorers Subs OSM GoCardless_
Donations / Grants
_Donations_
_RWE Donation_
_Sponsorship_
_District Scouts for DHQ Shelter_
_District Explorers Start Up_
Activities
_Group Activities and Camps_
_Scout Activities and Camps_
_Cub Activities and Camps_
_Beaver Activities and Camps_
_Explorers Activities and Camps_
_Events via GoCardless_
_Kayak Activities_
_Sundries_
Fundraising
_Dickensian Evening Takings_
_Christmas Post_
_Gift Aid_
_Pinewood Derby_
_Challow Fundraising_
_Amazon Commission_
_150 Club_
_Equipment Sale_
_Other_
Other
_Insurance Refund_
_Interest Deposit Accounts_
**Total Receipts**
**Payments:**
Premises
_DHQ Rent_
_Explorers DHQ Lodge Rent_
_Challow Village Hall_
_DHQ Shelter_
Activities
_Group Activities and Camps_
_Scout Activities & Camps_
_Cub Activities & Camps_|**2023**
Total
£
2,726.00
16,588.19
1851.47
150.00
398.76
500.00
5,461.90
1,579.81
511.44
1,693.94
1,100.00
3,067.70
368.90
13.43
508.00
100.00
14.22
**36,633.76**
4,600.00
1,000.00
720.00
1,100.00
9,090.74
4,316.88|**2022**
Total
£
6,758.00
10,069.62
202.20
500.00
2,057.01
1,645.60
415.00
272.50
4,116.33
1,984.48
5,749.38
40.05
702.00
880.00
220.00
3.65
**35,615.82**
4,600.00
480.00
1,645.60
495.47
5,345.72
1,042.15|**2021**
Total
£
12,536.00
371.03
2,120.00
120.00
4,174.47
3,357.00
48.73
566.00
16.01
20.73
**23,329.97**
4,600.00
4,161.97
656.23
957.79
14.08|**2020**|
|---|---|---|---|---|
|||||Total
£|
||||||
|||||18,068.00
979.00
179.50
6,110.81
1,873.64
1,229.39
439.00
95.00
2,099.70
1,500.00
364.73
488.00
407.00
74.91
28.17
**33,936.85**
4,600.00
815.89
10,410.62
3,138.60|
|_Beaver Activities & Camps_
_Explorers Activities & Camps_
_Challow Cubs/Beavers Activities_
_Kayak Activities_
Fundraising Expenses
_Dickensian Fee and Food_
_Hoodies_
_Pinewood Derby_
_150 Club_
_Waitrose Green Tokens_
Admin and Other Costs
_Capitation Fee_
_Explorers Capitation Fee_
_Contribution to District DHQ Repair Fund_
_Badges, Neckers & Woggles_
_Explorers Badges etc_
_Equipment_
_Online Scout Manager_
_Insurance_
_Cleaning_
_Donations_
_Misc_
**Total Payments**
**EXCESS OF RECEIPTS OVER PAYMENTS**
**CURRENT ASSETS:**
_1st KA - Barclays Community Account_
_4th KA - Barclays Community Account_
_1st KA - Barclays Business Premium Account_
_4th KA - Barclays 4Deposit Account_
_1st KA - Scout Assoc Short Term Investment Account_
_Wantage Scout Group - Barclays Community Account_
_PayPal_
**Monetary Assets**
**FINANCED BY:**
Balance brought forward
Less excess of payments over receipts
**Total**|1,365.11
1,533.42
339.29
535.00
10,321.56
1,086.48
1,392.47
149.73
1,143.99
198.75
515.75
49.98
**39,459.15**
**-2,825.39**
0.00
480.54
0.00
1,509.93
3,122.57
27,469.66
2.61
**32,585.31**
35,410.70
-2,825.39
**32,585.31**|1,847.17
529.64
330.60
194.00
776.01
145.00
7,565.16
926.69
3,172.15
183.98
485.52
1,020.00
47.24
**30,832.10**
**4,783.72**
11,819.31
1,154.54
100.50
1,506.65
3,111.73
17,715.36
2.61
**35,410.70**
30,626.98
4,783.72
**35,410.70**|214.77
102.12
289.00
8,306.10
2,653.00
689.20
108.60
470.91
**23,223.77**
**106.20**
7,315.47
1,942.24
100.50
1,506.49
3,108.24
16,654.04
**30,626.98**
30,520.78
106.20
**30,626.98**|2,366.44
412.34
996.53
262.20
120.81
125.00
186.00
7,594.08
1,277.08
430.96
337.49
278.59
**33,352.63**
**584.22**
Total
£
8,319.08
13,635.82
3,111.91
1,505.80
3,088.70
859.47
**30,520.78**
29,936.56
584.22
**30,520.78**|
|---|---|---|---|---|
## **Wantage Scout Group (1st & 4th KA)**
|Balance Sheet as at 31 March
**2023**
Total
£
**Receipts:**
Membership / Subscriptions
_Subs Bank Acc_
2,726.00
_Subs OSM GoCardless_
16,588.19
_Explorers Subs OSM GoCardless_
1851.47
Donations / Grants
_Donations_
150.00
_RWE Donation_
_Sponsorship_
398.76
_District Scouts for DHQ Shelter_
_District Explorers Start Up_
500.00
Activities
_Group Activities and Camps_
_Scout Activities and Camps_
5,461.90
_Cub Activities and Camps_
1,579.81
_Beaver Activities and Camps_
511.44
_Explorers Activities and Camps_
1,693.94
_Events via GoCardless_
_Kayak Activities_
_Sundries_
Fundraising
_Dickensian Evening Takings_
_Christmas Post_
1,100.00
_Gift Aid_
3,067.70
_Pinewood Derby_
_Challow Fundraising_
368.90
_Amazon Commission_
13.43
_150 Club_
508.00
_Equipment Sale_
_Other_
100.00
Other
_Insurance Refund_
_Interest Deposit Accounts_
14.22
**Total Receipts**
**36,633.76**
**Payments:**
Premises
_DHQ Rent_
4,600.00|**2022**|
|---|---|
||Total|
||£
6,758.00
10,069.62
202.20
500.00
2,057.01
1,645.60
415.00
272.50
4,116.33
1,984.48
5,749.38
40.05
702.00
880.00|
||220.00|
||3.65|
||**35,615.82**|
||4,600.00|
|_Explorers DHQ Lodge Rent_
1,000.00
_Challow Village Hall_
720.00
_DHQ Shelter_
Activities
_Group Activities and Camps_
1,100.00
_Scout Activities & Camps_
9,090.74
_Cub Activities & Camps_
4,316.88
_Beaver Activities & Camps_
1,365.11
_Explorers Activities & Camps_
1,533.42
_Challow Cubs/Beavers Activities_
339.29
_Kayak Activities_
Fundraising Expenses
_Dickensian Fee and Food_
_Hoodies_
_Pinewood Derby_
_150 Club_
535.00
_Waitrose Green Tokens_
Admin and Other Costs
_Capitation Fee_
10,321.56
_Explorers Capitation Fee_
1,086.48
_Contribution to District DHQ Repair Fund_
_Badges, Neckers & Woggles_
1,392.47
_Explorers Badges etc_
149.73
_Equipment_
1,143.99
_Online Scout Manager_
198.75
_Insurance_
515.75
_Cleaning_
_Donations_
_Misc_
49.98
**Total Payments**
**39,459.15**
**EXCESS OF RECEIPTS OVER PAYMENTS**
**-2,825.39**
**CURRENT ASSETS:**
_1st KA - Barclays Community Account_
0.00
_4th KA - Barclays Community Account_
480.54
_1st KA - Barclays Business Premium Account_
0.00
_4th KA - Barclays 4Deposit Account_
1,509.93
_1st KA - Scout Assoc Short Term Investment Account_
3,122.57
_Wantage Scout Group - Barclays Community Account_
27,469.66
_PayPal_
2.61|480.00
1,645.60
495.47
5,345.72
1,042.15
1,847.17
529.64
330.60
194.00
776.01
145.00
7,565.16
926.69
3,172.15
183.98
485.52
1,020.00
47.24|
|---|---|
||**30,832.10**|
|||
||**4,783.72**|
|||
||11,819.31
1,154.54
100.50
1,506.65
3,111.73
17,715.36
2.61|
|**Monetary Assets**
**FINANCED BY:**
Balance brought forward
Less excess of payments over receipts
**Total**|**32,585.31**
35,410.70
-2,825.39
**32,585.31**||
|---|---|---|
|||**35,410.70**|
|||30,626.98
4,783.72|
|||**35,410.70**|
||||
|**2021**
Total
£
12,536.00
371.03
2,120.00
120.00
4,174.47
3,357.00
48.73
566.00
16.01
20.73
**23,329.97**
4,600.00|**2020**|
|---|---|
||Total|
||£|
|||
||18,068.00
979.00
179.50
6,110.81
1,873.64
1,229.39
439.00
95.00
2,099.70
1,500.00
364.73
488.00
407.00
74.91
28.17|
||**33,936.85**|
||4,600.00|
|4,161.97
656.23
957.79
14.08
214.77
102.12
289.00
8,306.10
2,653.00
689.20
108.60
470.91
**23,223.77**
**106.20**
7,315.47
1,942.24
100.50
1,506.49
3,108.24
16,654.04|815.89
10,410.62
3,138.60
2,366.44
412.34
996.53
262.20
120.81
125.00
186.00
7,594.08
1,277.08
430.96
337.49
278.59|
|---|---|
||**33,352.63**|
|||
||**584.22**|
||Total|
||£
8,319.08
13,635.82
3,111.91
1,505.80
3,088.70
859.47|
|**30,626.98**
30,520.78
106.20
**30,626.98**||
|---|---|
||**30,520.78**|
||29,936.56
584.22|
||**30,520.78**|
|||
|_Explorers Subs OSM GoCardless_|1851.47|
|---|---|
|_District Explorers Start Up_|500.00|
|_Explorers Activities and Camps_|1,693.94|
|_Gift Aid_|261.00|
||4,306.41|
|_Explorers DHQ Lodge Rent_|1,000.00|
|_Explorers Activities & Camps_|1,553.40|
|_Explorers Capitation Fee_|1,086.48|
|_Explorers Badges etc_|149.73|
||3,789.61|
|18|members? 3 exempt subs …|2250|
|---|---|---|
||2160||
|||280|
|||-880|
|||-930|
|Ins|/ OSM 10%|-70|
|||650|
## 4th KA Acc 1st KA Acc 4th KA Dep Acc 1st KA Dep Acc 1st KA Inv Acc WSG Acc GoCard
## Membership / Subscriptions
|Membership / Subscriptions|4th KA Acc|1st KA Acc|4th KA Dep Acc|1st KA Dep Acc|1st KA Inv Acc|WSG Acc|GoCard|
|---|---|---|---|---|---|---|---|
|_Subs Bank acc_
_Subs OSM GoCardless_
_Explorers Subs OSM GoCardless_
Donations / Grants
_Donations_
_RWE Donation_
_Sponsorship (Winter Challenge & 50km for 50)_
_District Scouts for DHQ Shelter_
_Explorers Start Up_
Activities
_Group Activities and Camps_
_Scout Activities and Camps_
_Cub Activities and Camps_
_Beaver Activities and Camps_
_Explorers Activities and Camps_
_Events via GoCardless_
_Kayak Activities_
_Sundries_
Fundraising
_Dickensian Evening Takings_
_Christmas Post_
_Gift Aid_
_Pinewood Derby_
_Challow Fundraising_
_Amazon Commission_
_150 Club_
_Equipment Sale_
_Neckers_
_Other_
Other||||||||
||1176.00|1394.00||||156||
||||||||16588.19|
||||||||1851.47|
|||||||||
|||||||150||
|||||||||
|||||||398.76||
|||||||||
|||||||500||
|||||||||
|||||||||
|||||||329|5132.903|
||||||||1579.81|
||||||||511.44|
||||||||1693.938|
|||||||||
|||||||||
|||||||||
|||||||||
|||||||||
|||||||1100||
|||||||3067.70||
|||||||||
|||||||358.9||
|||13.43||||||
|||313.00||||195||
|||||||||
|||||||10||
|||||||100||
|||||||||
|_Insurance Refund_
_Interest Deposit Accounts_
**Total Receipts**
**Payments:**
Premises
_DHQ Rent_
_Exp Lodge Rent_
_Challow Village Hall_
_DHQ Shelter_
Activities
_Group Activities and Camps_
_Scout Activities and Camps_
_Scout Camps_
_Cub Activities and Camps_
_Cub Camps_
_Beaver Activities and Camps_
_Beaver Camps_
_Explorers_
_Challow Cubs/Beavers Activities_
_Kayak Activities_
Fundraising Expenses
_Dickensian Fee and Food_
_Hoodies_
_Pinewood Derby_
_150 Club_
_Waitrose Green Tokens_
Admin and Other Costs
_Capitation Fee_
_Explorers Capitation_
_Contribution to District DHQ Repair Fund_
_Badges, Neckers & Woggles_
_Explorers Badges etc_
_Equipment_
_Online Scout Manager_||||||||
|---|---|---|---|---|---|---|---|
||||3.28|0.10|10.84|||
|||||||||
|||||||||
|||||||||
|||||||||
|||||||-4600.00||
|||||||-1000.00||
|||||||-720||
|||||||||
|||||||||
|||||||-1100||
|||||||-9090.74||
|||||||||
|||||||-4316.88||
|||||||||
|||||||-1365.11||
|||||||||
|||||||-1533.42||
|||||||-339.29||
|||||||||
|||||||||
|||||||||
|||||||||
|||||||||
|||-360.00||||-175||
|||||||||
|||||||||
|||||||-10321.56||
|||||||-1086.48||
|||||||||
|||||||-1392.47||
|||||||-149.73||
|||||||-1143.99||
|||||||-198.75||
|_Insurance_
_Cleaning_
_Donations_
_Misc_
Transfer
Start Balance
End Balance||||||-515.75||
|---|---|---|---|---|---|---|---|
|||||||||
|||||||||
|||||||-49.98||
||-1850.00|-13179.74||-100.60||15130.34||
|||||||||
||-674.00|-11819.31|3.28|-100.50|10.84|9754.30|27357.75|
||1154.54|11819.31|1506.65|100.50|3111.73|17,715.36||
||480.54|0.00|1509.93|0.00|3122.57|27469.66||
||-674.00|-11819.31|3.28|-100.50|10.84|9754.30||
|TOTAL|||
|---|---|---|
|0|||
|2726.00|||
|16588.19|||
|1851.47|||
|0.00|||
|150.00|150|Donatons|
|0.00|27357.75|Go Cardless|
|398.76|156|Subs|
|0.00|1458.9|Fundraising|
|500.00|195|150 Club|
|0.00|329|Scout Camp & other contributons|
|0.00|398.76|Sponsorship|
|5461.90|500|Explorers Start up|
|1579.81|3067.7|Gif Aid|
|511.44|15130.34|Transfer|
|1693.94|10|Neckers/Challow|
|0.00|||
|0.00|||
|0.00|||
|0.00|||
|0.00|||
|1100.00|||
|3067.70|||
|0.00|||
|358.90|||
|13.43|||
|508.00|||
|0.00|||
|10.00|||
|100.00|||
|0.00|||
|0.00|||
|---|---|---|
|14.22|||
|0.00|||
|0.00|||
|0.00|100|Miscelleneous|
|0.00|||
|-4600.00|-4600|DHQ Rent|
|-1000.00|-1000|Explorers Lodge Rent|
|-720.00|-720|Challow Rent|
|0.00|-515.75|Insurance|
|0.00|-10321.56|Subscripton|
|-1100.00|-1086.48|Explorers Subs|
|-9090.74|||
|0.00|-1392.47|Badges, Woggles & Neckers|
|-4316.88|-149.73|Badges Explorers?|
|0.00|-210|Scout Camp Refunds|
|-1365.11|-198.75|OSM|
|0.00|-175|150 Club|
|-1533.42|-2293.97|Expenses All Sectons|
|-339.29|-339.29|Expenses Challow|
|0.00|-1365.11|Expenses Beavers|
|0.00|-4316.88|Expenses Cubs|
|0.00|-1533.4186|Expenses Explorers|
|0.00|-8880.7414|Expenses Scouts|
|0.00|||
|-535.00|9754.3||
|0.00|||
|0.00|||
|-10321.56|||
|-1086.48|||
|0.00|||
|-1392.47|||
|-149.73|||
|-1143.99|||
|-198.75|||
-515.75 0.00 0.00 -49.98 0.00 0.00 -2825.39 35408.09 32582.70 -2825.39
|Events (Beaver Camp Summer 2022)
Events (Didcot Railway Centre 2022) Beavers
Events (Summer Camp 2022) Beavers?
Summer Camp 2022 (Summer Camp 2022)
Events (Cubs Summer Camp)
Events (RockStar)
Events (Kent Jamboree Summer Camp 2022)
Events (Yorkshire Dales 2022)
Events (Ten pin bowling) Explorers?
Subscriptons (4th KA Scouts Subs Sep 2022)
Subscriptons (Subscriptons Sept22 1st Challow)
Subscriptons (Explorers Subs - September 2022)|30|1.38|0.6|
|---|---|---|---|
||51|3.4|1.02|
||230|7.52|4.6|
||230|6.44|4.6|
|||||
||1195|17.75|23.32|
||448|13.16|8.96|
|||||
||6790|84.2|133.09|
||210|2.52|4.11|
|||||
||54|2.16|1.08|
|||||
||15480|354.19|296.7|
||1836|41.73|35.19|
||1932|43.5|37.03|
Audit samples 4th KA current Account 13/10/2022 14/4/2022 1st KA current Account 13/6/2022 3/10/2022 5/12/2022 WSG 19/4/2022 3/5/2022 11/7/2022 25/5/2022 25/5/2022 20/9/2022 28/3/2023 1st KA Deposit 17/4/2020 Queries/Question WSG Current Account WSG Bank Accoun From bank statem
## Wantage Scout Group fnance status report - Mar 2023
_1st KA - Barclays Community Account_ 20-90-91 1069440 _4th KA - Barclays Community Account_ 20-90-91 60528137 _1st KA - Barclays Business Premium Account_ 20-90-91 1058670 _4th KA - Barclays Deposit Account_ 20-90-91 90254126 _1st KA - Scout Assoc Short Term Investment Account Wantage Scout Group - Barclays Community Account_ 20-68-15 13762602
_Outstanding invoices_ Cash to pay in _Gift Aid PayPal_
|Funds Transfer|206815 13762602 TRF 4TH KA TO WSG FT|£ (850.00)||
|---|---|---|---|
|FT|206815 13762602 4TH KA TO WSG FT|£ (1,000.00)||
|CHQ|101580|£ 360.00||
|Bill Payment|WANTAGE SCOUT GROU 1ST KA TO WSG BBP|£ (12,951.31)||
||Account Closed|£ (228.43)||
|PAYMENT|KING ALFRED DISTRI INV-0099 WSG SUBS BBP|£ (10,321.56)|Subscripton|
|PAYMENT|KING ALFRED DISTRI INV-0103 WSG EXPL BBP|£ (1,086.48)|Explorers Subs|
|BGC
PAYMENT
PAYMENT|MRS SARAH STAUNTON BADGES/POLO SHIRT BB £ (31.23)
KENT COUNTY SCOUT KIJ-0333 BBP
£ (434.29)
KENT COUNTY SCOUT KIJ-0333 BBP
£ (2,605.71)||Expenses Scouts
Badges
Explorers?
Expenses
Explorers|
|Bill Payment
Bill Payment|S HOUSEMAN TV AND STAND BBP
£ (1,143.99)
MRS SARAH STAUNTON EXPLORERS EXPENSE BB £ (29.98)||Expenses All
Sectons
Expenses
Explorers|
|FT|209091 10694401 WANTAGE SCOUT GROU FT|£ (3,011.91)|Transfer|
|nts 2022-23|27469.66|||
|ment|-26536.95|||
||932.71|||
||Mar-23|From Accounts||
|01|£0.00|||
|7|£456.54|-480.54|-£24.00|
|06|£0.00||£0.00|
|6|£1,509.93|-1,509.93|£0.00|
||3,111.73|-3,122.57|-10.84|
|2|£22,487.43|-27,469.66|-£4,982.23|
£0.00 £0.00 £0.00 £2.61 -2.61 £0.00 £27,568.24 -£32,585.31
OK OK
ok - is there a breakdown of for expenses? Transferred where?
No ... this, like below, is also a transfer (step one on cl To WSG Account #602 - also showing 5/12/22
OK ok ok ok ok ok ok
Cannot see this Transfer in other account Not this financial year - I can go and search but suspec
osing the accountll
it went in 1st KA Curr Acc