2024-03-31-accounts - 1st Harwell (St. Matthew's) Scout Group

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	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	for theperiod	for theperiod	for theperiod
	From	Period start date			To	Period end date
		06	April	2023		31	March	2024

Section A Reference and administration details

Charity name 1[st] HARWELL (ST. MATTHEW’S) SCOUT GROUP

Other names charity is known by Registered charity number (if any) 300497 Charity's principal address 1[st] Harwell Scout Group Westfield Harwell, Oxfordshire Postcode OX11 0LG

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
BRIAN ZIMMERMAN	GROUP SCOUT LEADER		1stHarwell (St. Matthew’s) Scout Group Executive Committee
JEREMY PARSONS	CHAIR	22NDJULY 2024	1stHarwell (St. Matthew’s) Scout Group Executive Committee
SUSANNAH BEE	TREASURER		1stHarwell (St. Matthew’s) Scout Group Executive Committee
LESLEY SAUNDERS	MEMBERSHIP SECRETARY		1stHarwell (St. Matthew’s) Scout Group Executive Committee
JESSICA CRITCHLEY	TRUSTEE		1stHarwell (St. Matthew’s) Scout Group Executive Committee
ROBERT SADLER	TRUSTEE		1stHarwell (St. Matthew’s) Scout Group Executive Committee
NICHOLAS CLARKE	TRUSTEE		1stHarwell (St. Matthew’s) Scout Group Executive Committee
CHRISTOPHER BRUMMITT	TRUSTEE		1stHarwell (St. Matthew’s) Scout Group Executive Committee

March 2012

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9	JAMES THORNE	TRUSTEE		1stHarwell (St. Matthew’s) Scout Group Executive Committee

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Unincorporated Trust Deed – 1969

(eg. trust deed, constitution)

How the charity is constituted

Trust

(eg. trust, association, company)

Trustee selection methods

1[st] Harwell (St. Matthew’s) Scout Group Executive Committee

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system

March 2012

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and procedures to manage them.

Section C Objectives and activities Unit of The Scout Association Summary of the objects of the charity set out in its governing document We are a unit of The Scout Association, providing Scouting activities for the young people of Harwell Village and the surrounding area. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

March 2012

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You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

March 2012

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Section D Achievements and performance Summary of the main achievements of the charity The group is now up to capacity and we have a waiting list that during the year has grown to the extent that we are not expecting to be able to give places to all of those who are waiting. Brian noted that we do not have the capacity to grow the group at this stage to accommodate more members at the moment. The 5 sections offered a full and exciting program with many camps and challenges. Culminating in September 2023 with Scouts and Explorers camping on Brownsea Island, playing croquet, rounders and wide games on the same site as BadenPowell’s famous first camp. Congratulations to our Beaver Leader, Katie Laing, who received her King’s Scout Award. We also had 2 committee members receiving award for merit during the last year, and a further 2 leaders achieving their Wood Badge. Thanks also to the committee for their work over the year and Debbie Greenfield for her support for the Scouts in the organization of the Safari Supper, noting that the fundraising from this and other sources helped with equipping the Scout Group, maintaining the recently refurbished pavilion and in keeping subscriptions as low as possible. Thanks also to the Harwell Feast Committee for their support of the Scouts both with a direct grant and for allowing us to use the Feast as one of our key fundraising events. And thanks to the Parish Council for allowing the fireworks event to again take place on the recreation ground.

March 2012

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Section E Financial review

We ringfence and maintain reserves to ensure that we can meet our Brief statement of the running costs. Additional funds are spent supporting our Sections and charity’s policy on reserves purchasing/maintaining equipment as required.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) BRIAN ZIMMERMAN Position (eg Secretary, GROUP SCOUT LEADER Chair, etc)

March 2012

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Date 1410212025 TAR March 2012

1st Harwell (St. Matthew's) Scout Group

Balance Sheet as at 31st March

Balance Sheet as at 31st March	Balance Sheet as at 31st March
As at 31 March 2024 Account 2024 2023
Current Assets
	Cash at bank and in hand
	Main Account 11,951.62 12,559.59
	Pavilion Account 242.03 150.00
	Subscriptions Account 83.40 10.00
	GroupEvents Account 150.15 528.23
	Beavers Account(Main) 49.29 333.60
	Cubs Account(Main) 768.10 1,322.57
	Scouts(Main) 537.18 1,102.37
	Explorers Account(Main) 1,273.29 356.35
	Explorers Expedition 874.89 225.79
	Total Cash at bank and in hand 15,929.95 16,588.50 Prepayments and accrued income
	Prepayments for Camps and Events 4,917.00 2,199.17
	Invoice Prepayment 321.85 84.00
	Total Prepayments and accrued income 5,238.85 2,283.17
	Accounts Receivable 152.15 82.15
Total Current Assets 21,320.95 18,953.82

Creditors: amounts falling due withinone year
	Accounts Payable (121.98) 1,140.13
	Deferred Income for Camps and Events 3,620.00 912.03
	Suspense 1,020.00 0.00
Total Creditors: amounts falling due within oneyear 4,518.02 2,052.16

Net Current Assets(Liabilities) 16,802.93 16,901.66

Total Assets less Current Liabilities 16,802.93 16,901.66

Net Assets 16,802.93 16,901.66

Capital and Reserves
	Current Year Earnings (14.73) 4,974.85
	Retained Earnings 16,817.66 11,842.81
Total Capital and Reserves 16,802.93 16,817.66

Independent Reviewer
	Signed: Name: Date: I have reviewed the accounts and believe them to be consistent with the information provided.

Notes to Accounts:

Notes to Accounts:	Notes to Accounts:
		2024 2023
Membership Income Increase(Squirrels £2,295.26)
	MembershipSubscriptions	17,865.00 16,017.35
	Registration Fees	30.00 990.26
	Total Membership Income	17,895.00 17,007.61

Fundraising from Group Activities
	Feast(2nd MayBH)	4,422.70 5,485.14
	Fireworks(November)	4,034.74 1,982.62
	Safari Supper(April)	3,261.95 2,324.30
	Net fundraising income	11,719.39 9,792.06

Donations
	Harwell Feast Committee	350.00
	Donation from Safari Supper(included in above fundraising)	2,588.20 150.00
	Drayton PTA (for marquee loan) Amazon Smile Donation from Burns Night/Harwellian Other		150.00
		20.50 12.09
		20.00 10.00
		50.00 28.00
	Total Donations	2,678.70 550.09

Major Equipment Purchases
	BuoyancyAids	854.04
	Alter Fire(trial contruction)	226.80
	Tents / Flysheets	2,014.00 304.77
	BBQs	560.40
	Storage containers	364.60
	Total major equipmentpurchase	2,014.00 1,385.61

Pavillion Refit
	Electrical & Heating	520.00 2,867.66
	COSHH storage cabinet & signage Notice boards & Shelving External post box Catering Cooker New Sign Other misc	387.55
		237.37
		53.98
		852.00 41.53 150.00 156.99 90.76
	Total Donations	1,678.99 3,678.85

Pavillion & Church Hall Running Costs
	Church Hall cleaningcharges(beaver meetings backdated to 2021)	1,300.00 255.00
	Pavillon Cleaningincluding gutter clearance	325.64 1,003.80
	Energy charges (Octopus) Water Charges Replacement of gutters & downpipes Internet (£32.34 per mth from Nov22) Plumbing costs Annual fire alarm service Other misc	1,919.77 1,554.68
		632.87
		1,872.00
		460.68 161.70
		623.32 372.00
		234.00 139.80
		655.69 508.75
	Total Running Costs	6,151.97 5,867.73

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ members of

Charity Name 1ST HARWELL (ST. MATTHEW’S) SCOUT GROUP

On accounts for the year 2024 Charity no 300497 ended (if any)

Set out on pages

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2024

Responsibilities and basis As the charity's trustees, you are responsible for the preparation of the accounts in accordance of report with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's I have completed my examination. I confirm that no material matters have come to my attention statement in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Date: 25/06/2024

Signed: Date: 25/06/2024 Name: GRAHAM BEITH Relevant professional Degree in Economics & Accountancy, passed the Chartered Institute of Bankers qualification(s) or body exams. Not a qualified auditor. (if any):

Address: Five Corners, The Barrow, Harwell, Oxon OX11 0HQ

Oct 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

Oct 2018

IER