||**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**for theperiod**|**for theperiod**|**for theperiod**| |---|---|---|---|---|---|---|---|---| ||**From**|Period start date|||**To**|Period end date||| |||06|April|2023||31|March|2024| ## Section A Reference and administration details **Charity name** 1[st] HARWELL (ST. MATTHEW’S) SCOUT GROUP **Other names charity is known by Registered charity number (if any)** 300497 **Charity's principal address** 1[st] Harwell Scout Group Westfield Harwell, Oxfordshire **Postcode OX11 0LG** **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||BRIAN
ZIMMERMAN|GROUP SCOUT
LEADER||1stHarwell (St. Matthew’s)
Scout Group Executive
Committee| ||JEREMY
PARSONS|CHAIR|22NDJULY 2024|1stHarwell (St. Matthew’s)
Scout Group Executive
Committee| ||SUSANNAH BEE|TREASURER||1stHarwell (St. Matthew’s)
Scout Group Executive
Committee| ||LESLEY
SAUNDERS|MEMBERSHIP
SECRETARY||1stHarwell (St. Matthew’s)
Scout Group Executive
Committee| ||JESSICA
CRITCHLEY|TRUSTEE||1stHarwell (St. Matthew’s)
Scout Group Executive
Committee| ||ROBERT SADLER|TRUSTEE||1stHarwell (St. Matthew’s)
Scout Group Executive
Committee| ||NICHOLAS
CLARKE|TRUSTEE||1stHarwell (St. Matthew’s)
Scout Group Executive
Committee| ||CHRISTOPHER
BRUMMITT|TRUSTEE||1stHarwell (St. Matthew’s)
Scout Group Executive
Committee| March **2012** **TAR** 1 |9|JAMES THORNE|TRUSTEE||1stHarwell (St. Matthew’s)
Scout Group Executive
Committee|| |---|---|---|---|---|---| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Unincorporated Trust Deed – 1969 (eg. trust deed, constitution) How the charity is constituted Trust - (eg. trust, association, company) Trustee selection methods 1[st] Harwell (St. Matthew’s) Scout Group Executive Committee (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system March **2012** **TAR** 2 and procedures to manage them. **Section C Objectives and activities** Unit of The Scout Association **Summary of the objects of the charity set out in its governing document** We are a unit of The Scout Association, providing Scouting activities for the young people of Harwell Village and the surrounding area. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** March **2012** **TAR** 3 You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. Section D Achievements and performance March **2012** **TAR** 4 Section D Achievements and performance **Summary of the main achievements of the charity** The group is now up to capacity and we have a waiting list that **during the year** has grown to the extent that we are not expecting to be able to give places to all of those who are waiting. Brian noted that we do not have the capacity to grow the group at this stage to accommodate more members at the moment. The 5 sections offered a full and exciting program with many camps and challenges. Culminating in September 2023 with Scouts and Explorers camping on Brownsea Island, playing croquet, rounders and wide games on the same site as BadenPowell’s famous first camp. Congratulations to our Beaver Leader, Katie Laing, who received her King’s Scout Award. We also had 2 committee members receiving award for merit during the last year, and a further 2 leaders achieving their Wood Badge. Thanks also to the committee for their work over the year and Debbie Greenfield for her support for the Scouts in the organization of the Safari Supper, noting that the fundraising from this and other sources helped with equipping the Scout Group, maintaining the recently refurbished pavilion and in keeping subscriptions as low as possible. Thanks also to the Harwell Feast Committee for their support of the Scouts both with a direct grant and for allowing us to use the Feast as one of our key fundraising events. And thanks to the Parish Council for allowing the fireworks event to again take place on the recreation ground. March **2012** **TAR** 5 ## **Section E Financial review** We ringfence and maintain reserves to ensure that we can meet our **Brief statement of the** running costs. Additional funds are spent supporting our Sections and **charity’s policy on reserves** purchasing/maintaining equipment as required. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** BRIAN ZIMMERMAN **Position (eg Secretary,** GROUP SCOUT LEADER **Chair, etc)** March **2012** **TAR** 6 Date 1410212025 TAR March 2012 1st Harwell (St. Matthew's) Scout Group ## **Balance Sheet as at 31st March** |**Balance Sheet as at 31st March**|**Balance Sheet as at 31st March**| |---|---| |As at 31 March 2024
**Account**
**2024**
**2023**|| |**Current Assets**|| ||**Cash at bank and in hand**| ||Main Account
11,951.62
12,559.59| ||Pavilion Account
242.03
150.00| ||Subscriptions Account
83.40
10.00| ||GroupEvents Account
150.15
528.23| ||Beavers Account(Main)
49.29
333.60| ||Cubs Account(Main)
768.10
1,322.57| ||Scouts(Main)
537.18
1,102.37| ||Explorers Account(Main)
1,273.29
356.35| ||Explorers Expedition
874.89
225.79| ||**Total Cash at bank and in hand**
**15,929.95**
**16,588.50**
**Prepayments and accrued income**| ||Prepayments for Camps and Events
4,917.00
2,199.17| ||Invoice Prepayment
321.85
84.00| ||**Total Prepayments and accrued income**
**5,238.85**
**2,283.17**| ||Accounts Receivable
152.15
82.15| |**Total Current Assets**
**21,320.95**
**18,953.82**|| ||| |**Creditors: amounts falling due withinone year**|| ||Accounts Payable
(121.98)
1,140.13| ||Deferred Income for Camps and Events
3,620.00
912.03| ||Suspense
1,020.00
0.00| |**Total Creditors: amounts falling due within oneyear**
**4,518.02**
**2,052.16**|| ||| |**Net Current Assets(Liabilities)**
**16,802.93**
**16,901.66**|| ||| |**Total Assets less Current Liabilities**
**16,802.93**
**16,901.66**|| ||| |**Net Assets**
**16,802.93**
**16,901.66**|| ||| |**Capital and Reserves**|| ||Current Year Earnings
(14.73)
4,974.85| ||Retained Earnings
16,817.66
11,842.81| |**Total Capital and Reserves**
**16,802.93**
**16,817.66**|| ||| |**Independent Reviewer**|| ||Signed:
Name:
Date:
I have reviewed the accounts and believe them to be consistent with the information provided.| ## **Notes to Accounts:** |**Notes to Accounts:**|**Notes to Accounts:**||| |---|---|---|---| |||**2024**
**2023**|| |**Membership Income Increase(Squirrels £2,295.26)**|||| ||MembershipSubscriptions|17,865.00
16,017.35|| ||Registration Fees|30.00
990.26|| ||**Total Membership Income**|**17,895.00**
**17,007.61**|| ||||| |**Fundraising from Group Activities**|||| ||Feast(2nd MayBH)|4,422.70
5,485.14|| ||Fireworks(November)|4,034.74
1,982.62|| ||Safari Supper(April)|3,261.95
2,324.30|| ||**Net fundraising income**|**11,719.39**
**9,792.06**|| ||||| |**Donations**|||| ||Harwell Feast Committee|350.00|| ||Donation from Safari Supper(included in above fundraising)|2,588.20
150.00|| ||Drayton PTA (for marquee loan)
Amazon Smile
Donation from Burns Night/Harwellian
Other||150.00| |||20.50
12.09|| |||20.00
10.00|| |||50.00
28.00|| ||**Total Donations**|**2,678.70**
**550.09**|| ||||| |**Major Equipment Purchases**|||| ||BuoyancyAids|854.04|| ||Alter Fire(trial contruction)|226.80|| ||Tents / Flysheets|2,014.00
304.77|| ||BBQs|560.40|| ||Storage containers|364.60|| ||**Total major equipmentpurchase**|**2,014.00**
**1,385.61**|| ||||| |**Pavillion Refit**|||| ||Electrical & Heating|520.00
2,867.66|| ||COSHH storage cabinet & signage
Notice boards & Shelving
External post box
Catering Cooker
New Sign
Other misc|387.55|| |||237.37|| |||53.98|| |||852.00
41.53
150.00
156.99
90.76|| ||**Total Donations**|**1,678.99**
**3,678.85**|| ||||| |**Pavillion & Church Hall Running Costs**|||| ||Church Hall cleaningcharges(beaver meetings backdated to 2021)|1,300.00
255.00|| ||Pavillon Cleaningincluding gutter clearance|325.64
1,003.80|| ||Energy charges (Octopus)
Water Charges
Replacement of gutters & downpipes
Internet (£32.34 per mth from Nov22)
Plumbing costs
Annual fire alarm service
Other misc|1,919.77
1,554.68|| |||632.87|| |||1,872.00|| |||460.68
161.70|| |||623.32
372.00|| |||234.00
139.80|| |||655.69
508.75|| ||**Total Running Costs**|**6,151.97**
**5,867.73**|| ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/ members of** Charity Name **1ST HARWELL (ST. MATTHEW’S) SCOUT GROUP** **On accounts for the year 2024 Charity no 300497 ended (if any)** **Set out on pages** I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31/03/2024** **Responsibilities and basis** As the charity's trustees, you are responsible for the preparation of the accounts in accordance **of report** with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. - **Independent examiner's** I have completed my examination. I confirm that no material matters have come to my attention **statement** in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Date:** 25/06/2024 **Signed: Date:** 25/06/2024 **Name:** GRAHAM BEITH **Relevant professional** Degree in Economics & Accountancy, passed the Chartered Institute of Bankers **qualification(s) or body** exams. Not a qualified auditor. **(if any):** **Address:** Five Corners, The Barrow, Harwell, Oxon OX11 0HQ **Oct 2018** 1 **IER** ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **Oct 2018** 2 **IER**