2022-04-05-accounts - Henlow/clifton Scout Group

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Trustees' Annual Report

For the period


	From (start date)	0	6	0	4		2	1	to end date				0	5	0	4		2	2

	Section A			Reference and administration details
Charity name				Henlow		Clifton Scout Group

Other names	the charity is known	by		None

Registered charity number (if any)				3	0		0	4	5		7

HQ registration number				1	0		0	1	2		7	1	7

Charity’s principal address				Church Road Henlow						Bedfordshire


								Postcode				S	G	1	6		6	A	N

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

Trustee Name	Office (if any)	Dates acted if not for whole year
DC Devereux	Chair
S Belamy	Treasurer	To September 2022
G Thorpe	GSL
S Panton	Scouter
C Panton	Scouter
L Needhan	Membership Secretary	To September 2022
L Davidson	Scouter
A Davidson	Scouter
V Patch	Secretary	To September 2022

Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor Name Address




Des Type (e.g. How e.g. t Trus (e.g. Addi You infor Polic a) th b) tr and man	Section B	Structure, governance and management
	cription of the charity’s trusts of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. trust deed, constitution) the charity is constituted The Group is a trust established under its rules which are common to all Scouts. rust, association, company tee selection methods The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. appointed by, elected by) tional governance issues (optional information but encouraged as best practice) may choose to include additional mation, where relevant, about: The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders and parent’s representation and meets every 3 months. Members of the Executive Committee complete_'Essential_ _Information for Executive Committee'_training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult ies and procedures adopted for: e induction and training of trustees; ustee' consideration of major risks the systems and procedures to age them
			The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

			The Group is a trust established under its rules which are common to all Scouts.

			The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
			The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders and parent’s representation and meets every 3 months. Members of the Executive Committee complete_'Essential_ _Information for Executive Committee'_training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult

ss st g t e ec u t e t o eade s a d ot e adu t support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.

	ss st g t e ec u t e t o eade s a d ot e adu t	ss st g t e ec u t e t o eade s a d ot e adu t
	support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.

Section B	Structure, governance and management (continued)
	Risk and Internal Control (Specimen 1) The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. This we have done in September 2022 Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a

activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Risk and Internal Control The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories (2 on line authorazations) for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

Section C		Objectives and activities
Summary of the objects of the charity		The Purpose of Scouting
set out in its governing document		Scouting exists to actively engage and support young
		people in their personal development,
		empowering them to make a positive contribution to
		society.
		The Values of Scouting
		As Scouts we are guided by these values:
		Integrity -We act with integrity; we are honest,
		trustworthy and loyal.
		Respect -We have self-respect and respect for others.
		Care -We support others and take care of the world in
		which we live.
		Belief -We explore our faiths, beliefs and attitudes.
		Co-operation -We make a positive difference; we co-
		operate with others and make friends.
		The Scout Method
		Scouting takes place when young people, in partnership
		with adults, work together based on the
		values of Scouting and:
		- enjoy what they are doing and have fun
		- take part in activities indoors and outdoors
		- learn by doing
		- share in spiritual reflection
		- take responsibility and make choices
		- undertake new and challenging activities
		- make and live by their Promise.

Summary of the main activities in
relation to these objects

Additional details of the objectives and activities (optional information but encouraged as best practice)

	tional details of the objectives and activities (optional information but encouraged as best practice)	tional details of the objectives and activities (optional information but encouraged as best practice)
Publi	Youmay chooseto include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. c benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

			The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

	Section D	Achievements and performance
Sum	mary of the main achievements of During this year I can report another successful year of scouting in Henlow Clifton Scout Group We have come out of covid in a strong position with all sections fully operational. Our new hut (called The Brooker) is 98% finished with just a small amount iof access work to be completed. i am particularly pleased to report that even after spending nearly £70k on the new hut we are in a strong financial position. We have been helped in the last two years with covid grants and a grant from the Central Bedfordshire Council. The cost of utilities is a concern for us and we wait to find out what if any support we will receive from the central government. During the year we have seen the numbers of young people wanting to join exceeded our capacity and this is particularly a problem at scout level. Even with two troops we have in excess of 52 young people wanting to join. the charity during the year	During this year I can report another successful year of
			scouting in Henlow Clifton Scout Group We have come out of covid in a strong position with all sections fully operational. Our new hut (called The Brooker) is 98% finished with just a small amount iof access work to be completed. i am particularly pleased to report that even after spending nearly £70k on the new hut we are in a strong financial position. We have been helped in the last two years with covid grants and a grant from the Central Bedfordshire Council. The cost of utilities is a concern for us and we wait to find out what if any support we will receive from the central government. During the year we have seen the numbers of young people wanting to join exceeded our capacity and this is particularly a problem at scout level. Even with two troops we have in excess of 52 young people wanting to join.

	Section E	Financial Review
Brief rese	statement of the charity’s policy on rves		Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months running costs, circa £15k.

The Group held reserves of approximately £25k against this at year end. This is above the level/below required for operating expenses. However this can be explained by on going costs for our new hut Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) None

Further financial review details (optional information)

		The Group held reserves of approximately £25k against this at year end. This is above the level/below required for operating expenses. However this can be explained by on going costs for our new hut	The Group held reserves of approximately £25k against this at year end. This is above the level/below required for operating expenses. However this can be explained by on going costs for our new hut

		None
		nformation)
Youmay chooseto include additional information, where relevant, about: • the charity’s principal sources of funds (including any fundraising); • how expenditure has supported the key objectives of the charity; • investment policy and objectives;		Investment Policy (Specimen 1) The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements. The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.

Section F		Other Optional Information

		None

Section G Declaration

The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees

	DC Devereux	DC Devereux	DC Devereux	DC Devereux	DC Devereux	DC Devereux	G Thorpe

	David Devereux						Graham Thorpe

	Chair Exec Committee Group Scout Leader
0 6 0 9 2 2
	0	6	0	9	2	2

Henlow Clifton Scout Group (Charity no. 300457 } Receipts and payments account Forth& >•ar fvApr.21 &Apr-22 Receipts and payments 2021r22 2020121 •nts Charitabh Paymn15 Membership sUl)scriplnS PaKI on (NalK>nAr2a1Dl1 Youlh prtrJramme and te5 Adult SUPPDrt and trainitvJ Wattr and Se*r 7,402.50 8221Q2 6.58190 4130.56 1.701.51 1,420.11 4,390.48 1.OD9.31 1,167.20 1,545.96 184&29 Insurgn RepaiT5 ar RÈrthYaL8 Materia15 ar equiprnent Unrfomis Ckaning Igardenirvj Gr(MJP expenses New hut 874.08 1,034.51 41231.50 67,f11.54 2.45&73 515.44 5,706.50 26.361.57 Subtotal FyndrBlslng 9xpwS Fireworts Sub lotal 758.01 75B.D1 6769.5$ 26,361.57 Totalpayments 67m.55 26,361.SY Net Or"p(payMènts} Cash fvnd5 last ar end Cash fun(ts this yearend (778281 45.829.74 45,051.46 2,619.70 43.21D.04 45.B29.74

Henlow Clifton Scout Group (Charity no. 300457) Receipts and payments account Forthe 6W.21 &Apr.22 Receipts and payments 2021122 Unrstrl¢ted funds 2020121 UnrÈstriGiÈd lundg Recelpts DonatiOll5, and 8imlaricth Membetship Subythpln% D¢utions GfftAKS 14.137.45 214.OD 89824 150.34 7,70130 23.102.33 3.876.SO 4.029.81 107.86 714.02 Easy FundraEirvJ Other simir inry)me IprowThry& &bvtyl Sub totsl Grdnts Okner gnts Sub total Fundral$lrwJ 0vonts19rl Firpvrt)Fks totsl ScoLrt hut incomE Hire of txJiWir¥J Sub totsi Investment Incomo 68nk interest Subt4)ts1 8,728.19 39.5B4.OD 39,584.00 20.240.93 20,240.93 3,649.87 3,649.87 o.oo 750. 750.00 12.15 12.15 5.07 Total Grnss Incom• 67.091.27 28,981.27 Totsl receipts 67.091.27 28,9BI.27

Henlow Clifton Scout Group (Charity no. 300457) Receipts and payments account For the 6vApt-21 To Apr.22 ststement of assets and liabilities at the end of the year 5tt022 415ff2021 Unrestrici•d funds Unrestrlcted fvnd$ Cash funds Bank Gurrent ac(yJunt Bank deposit nt CashFloats Total ¢a8h 4oosJz 36,506.60 4.53J.54 1,134Ag 44,501.53 193.72 45.051.OA -74 Total net assets 45.051.46 l É November 20L