## Trustees' Annual Report ## For the period ||||||||||||||||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||From (start date)||**0**||**6**||**0**||**4**||**2**||**1**||to end date|||||**0**|**5**|**0**|**4**||**2**|**2**|| ||||||||||||||||||||||||||||| ||**Section A**||||||**Reference and administration details**||||||||||||||||||||| |Charity name|||||||Henlow|||Clifton Scout Group|||||||||||||||||| ||||||||||||||||||||||||||||| |Other names|the charity is known||by||||None||||||||||||||||||||| ||||||||||||||||||||||||||||| |Registered charity number (if any)|||||||3||0||0||4||5||7||||||||||| ||||||||||||||||||||||||||||| |HQ registration number|||||||1||0||0||1||2||7||1|7|||||||| ||||||||||||||||||||||||||||| |Charity’s principal address|||||||Church Road Henlow|||||||||Bedfordshire|||||||||||| ||||||||||||||||||||||||||||| ||||||||||||||||||||||||||||| ||||||||||||||Postcode||||||S|G|1|6||6|A|N|| ||||||||||||||||||||||||||||| ## Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ |1
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15|**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for whole year**| |---|---|---|---| ||DC Devereux|Chair|| ||S Belamy|Treasurer|To September 2022| ||G Thorpe|GSL|| ||S Panton|Scouter|| ||C Panton|Scouter|| ||L Needhan|Membership Secretary|To September 2022| ||L Davidson|Scouter|| ||A Davidson|Scouter|| ||V Patch|Secretary|To September 2022| ||||| ||||| ||||| ||||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ Type of advisor Name Address |||||||| |---|---|---|---|---|---|---| |||||||| |||||||| |Des
Type
(e.g.
How
e.g. t
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(e.g.
Addi
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infor
Polic
a) th
b) tr
and
man|**Section B**||**Structure, governance and management**|||| ||cription of the charity’s trusts
of governing document
The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which
in turn gives authority to the Bye Laws of the Association
and The Policy, Organisation and Rules of The Scout
Association.
trust deed, constitution)
the charity is constituted
The Group is a trust established under its rules which are
common to all Scouts.
rust, association, company
tee selection methods
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
appointed by, elected by)
tional governance issues (optional information but encouraged as best practice)
may choose to include additional
mation, where relevant, about:
The Group is managed by the Group Executive
Committee, the members of which are the ‘Charity
Trustees’ of the Scout Group which is an educational
charity. As charity trustees they are responsible for
complying with legislation applicable to charities. This
includes the registration, keeping proper accounts and
making returns to the Charity Commission as appropriate.
The Committee consists of 3 independent
representatives, Chair, Treasurer and Secretary together
with the Group Scout Leaders, individual section leaders
and parent’s representation and meets every 3 months.
Members of the Executive Committee complete_'Essential_
_Information for Executive Committee'_training within the
first 5 months of joining the committee.
This Group Executive Committee exists to support the
Group Scout Leader in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group
finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult
ies and procedures adopted for:
e induction and training of trustees;
ustee' consideration of major risks
the systems and procedures to
age them|||||| |||||The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which
in turn gives authority to the Bye Laws of the Association
and The Policy, Organisation and Rules of The Scout
Association.||| |||||||| |||||The Group is a trust established under its rules which are
common to all Scouts.||| |||||||| |||||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.||| |||||The Group is managed by the Group Executive
Committee, the members of which are the ‘Charity
Trustees’ of the Scout Group which is an educational
charity. As charity trustees they are responsible for
complying with legislation applicable to charities. This
includes the registration, keeping proper accounts and
making returns to the Charity Commission as appropriate.
The Committee consists of 3 independent
representatives, Chair, Treasurer and Secretary together
with the Group Scout Leaders, individual section leaders
and parent’s representation and meets every 3 months.
Members of the Executive Committee complete_'Essential_
_Information for Executive Committee'_training within the
first 5 months of joining the committee.
This Group Executive Committee exists to support the
Group Scout Leader in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group
finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult||| ss st g t e ec u t e t o eade s a d ot e adu t support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. ||ss st g
t e ec u t
e t o eade s a d ot e adu t|ss st g
t e ec u t
e t o eade s a d ot e adu t| |---|---|---| ||


support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than
those who are elected.|| |||| |**Section B**|**Structure, governance and management (continued)**|| ||**Risk and Internal Control (Specimen 1)**
The Group Executive Committee has identified the major
risks to which they believe the Group is exposed, these
have been reviewed and systems have been established
to mitigate against them. The main areas of concern that
have been identified are:
Damage to the building, property and equipment. The
Group would request the use of buildings, property and
equipment from neighbouring organisations such as the
church, community centre and other Scout Groups.
Similar reciprocal arrangements exist with these
organisations. The Group has sufficient buildings and
contents insurance in place to mitigate against permanent
loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising.
The group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income.
The Committee could raise the value of subscriptions to
increase the income to the group on an ongoing basis,
either temporarily or permanently. This we have done in
September 2022
Reduction or loss of leaders. The group is totally reliant
upon volunteers to run and administer the activities of the
group. If there was a reduction in the number of leaders to
an unacceptable level in a particular section or the group
as a whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides
activities for all young people aged 6 to 18. If there was a|| activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. **Risk and Internal Control** The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories (2 on line authorazations) for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. |**Section C**||**Objectives and activities**||| |---|---|---|---|---| |Summary of the objects of the charity||**The Purpose of Scouting**||| |set out in its governing document||Scouting exists to actively engage and support young||| |||people in their personal development,||| |||empowering them to make a positive contribution to||| |||society.||| |||**The Values of Scouting**||| |||As Scouts we are guided by these values:||| |||**Integrity -**We act with integrity; we are honest,||| |||trustworthy and loyal.||| |||**Respect -**We have self-respect and respect for others.||| |||**Care -**We support others and take care of the world in||| |||which we live.||| |||**Belief -**We explore our faiths, beliefs and attitudes.||| |||**Co-operation -**We make a positive difference; we co-||| |||operate with others and make friends.||| |||**The Scout Method**||| |||Scouting takes place when young people, in partnership||| |||with adults, work together based on the||| |||values of Scouting and:||| |||- enjoy what they are doing and have fun||| |||- take part in activities indoors and outdoors||| |||- learn by doing||| |||- share in spiritual reflection||| |||- take responsibility and make choices||| |||- undertake new and challenging activities||| |||- make and live by their Promise.||| |||||| |Summary of the main activities in||||| |relation to these objects||||| Additional details of the objectives and activities (optional information but encouraged as best practice) ||tional details of the objectives and activities (optional information but encouraged as best practice)|tional details of the objectives and activities (optional information but encouraged as best practice)||| |---|---|---|---|---| |Publi|You**may choose**to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
c benefit statement
The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.|||| |||||| ||||The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.|| |||||| ||**Section D**|**Achievements and performance**||| |Sum|mary of the main achievements of
During this year I can report another successful year of
scouting in Henlow Clifton Scout Group We have come
out of covid in a strong position with all sections fully
operational. Our new hut (called The Brooker) is 98%
finished with just a small amount iof access work to be
completed. i am particularly pleased to report that even
after spending nearly £70k on the new hut we are in a
strong financial position. We have been helped in the last
two years with covid grants and a grant from the Central
Bedfordshire Council. The cost of utilities is a concern for
us and we wait to find out what if any support we will
receive from the central government. During the year we
have seen the numbers of young people wanting to join
exceeded our capacity and this is particularly a problem at
scout level. Even with two troops we have in excess of 52
young people wanting to join.
the charity during the year|During this year I can report another successful year of||| ||||
scouting in Henlow Clifton Scout Group We have come
out of covid in a strong position with all sections fully
operational. Our new hut (called The Brooker) is 98%
finished with just a small amount iof access work to be
completed. i am particularly pleased to report that even
after spending nearly £70k on the new hut we are in a
strong financial position. We have been helped in the last
two years with covid grants and a grant from the Central
Bedfordshire Council. The cost of utilities is a concern for
us and we wait to find out what if any support we will
receive from the central government. During the year we
have seen the numbers of young people wanting to join
exceeded our capacity and this is particularly a problem at
scout level. Even with two troops we have in excess of 52
young people wanting to join.|| |||||| ||**Section E**|**Financial Review**||| |Brief
rese|statement of the charity’s policy on
rves||**Reserves Policy**
The Group's policy on reserves is to hold sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Executive Committee considers that the group
should hold a sum equivalent to 12 months running costs,
circa £15k.|| The Group held reserves of approximately £25k against this at year end. This is above the level/below required for operating expenses. However this can be explained by on going costs for our new hut Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) None Further financial review details (optional information) |||The Group held reserves of approximately £25k against
this at year end. This is above the level/below required for
operating expenses. However this can be explained by on
going costs for our new hut|The Group held reserves of approximately £25k against
this at year end. This is above the level/below required for
operating expenses. However this can be explained by on
going costs for our new hut| |---|---|---|---| ||||| |||None|| |||nformation)|| |You**may choose**to include additional
information, where relevant, about:
• the charity’s principal sources of funds
(including any fundraising);
• how expenditure has supported the
key objectives of the charity;
• investment policy and objectives;||**Investment Policy (Specimen 1)**
The Group's Income and Expenditure is very small and as
a consequence does not have sufficient funds to invest in
longer-term investments such as stocks and shares. The
Group has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using
only mainstream banks or building societies or The Scout
Association's Short Term Investment Service.
The Group Executive regularly monitors the levels of bank
balances and the interest rates received to ensure the
group obtains maximum value and income from its
banking arrangements. Occasionally this may involve
using an account that requires a period of notice before
funds may be withdrawn, before doing so the Group
Executive considers the cash flow requirements.
The Group does not have sufficient funds to invest in
longer term investments. The Group has therefore
adopted a risk averse strategy to the investment of its
funds. All funds are held in cash using only mainstream
banks or building societies.|| ||||| |**Section F**||**Other Optional Information**|| ||||| |||None|| **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Position (eg Secretary, Chair)
Date||DC Devereux|DC Devereux|DC Devereux|DC Devereux|DC Devereux|DC Devereux|G Thorpe| |---|---|---|---|---|---|---|---|---| |||||||||| |||David Devereux||||||Graham Thorpe| |||||||||| |||Chair Exec Committee
Group Scout Leader||||||| ||0
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2|||||||| |||0|6|0|9|2|2|| Henlow Clifton Scout Group (Charity no. 300457 } Receipts and payments account Forth& >•ar fvApr.21 &Apr-22 Receipts and payments 2021r22 2020121 •nts Charitabh Paymn15 Membership sUl)scripl￿nS PaKI on (NalK>n￿￿Ar2a1Dl￿1 Youlh prtrJramme and ￿￿te5 Adult SUPPDrt and trainitvJ Wattr and Se*r 7,402.50 8221Q2 6.58190 4130.56 1.701.51 1,420.11 4,390.48 1.OD9.31 1,167.20 1,545.96 184&29 Insurgn RepaiT5 ar￿ RÈrthYaL8 Materia15 ar￿ equiprnent Unrfomis Ckaning Igardenirvj Gr(MJP expenses New hut 874.08 1,034.51 41231.50 67,f11.54 2.45&73 515.44 5,706.50 26.361.57 Subtotal FyndrBlslng 9xpw￿S Fireworts Sub lotal 758.01 75B.D1 67￿69.5$ 26,361.57 Totalpayments 67m.55 26,361.SY Net Or￿￿"p￿(payMènts} Cash fvnd5 last ￿ar end Cash fun(ts this yearend (778281 45.829.74 45,051.46 2,619.70 43.21D.04 45.B29.74 Henlow Clifton Scout Group (Charity no. 300457) Receipts and payments account Forthe 6W.21 &Apr.22 Receipts and payments 2021122 Unr*strl¢ted funds 2020121 UnrÈstriGiÈd lundg Recelpts DonatiOll5, and 8imlari*cth Membetship Subythpl￿n% D¢utions GfftAKS 14.137.45 214.OD 89824 150.34 7,70130 23.102.33 3.876.SO 4.029.81 107.86 714.02 Easy FundraEirvJ Other simi￿r inry)me Iprow*Thry*& &bvtyl Sub totsl Grdnts Okner g￿nts Sub total Fundral$lrwJ 0vonts19r￿l Firpvrt)Fks totsl ScoLrt hut incomE Hire of txJiWir¥J Sub totsi Investment Incomo 68nk interest Subt4)ts1 8,728.19 39.5B4.OD 39,584.00 20.240.93 20,240.93 3,649.87 3,649.87 o.oo 750. 750.00 12.15 12.15 5.07 Total Grnss Incom• 67.091.27 28,981.27 Totsl receipts 67.091.27 28,9BI.27 Henlow Clifton Scout Group (Charity no. 300457) Receipts and payments account For the 6vApt-21 To Apr.22 ststement of assets and liabilities at the end of the year 5tt022 415ff2021 Unrestrici•d funds Unrestrlcted fvnd$ Cash funds Bank Gurrent ac(yJunt Bank deposit ￿￿nt CashFloats Total ¢a8h 4oosJz 36,506.60 4.53J.54 1,134Ag 44,501.53 193.72 45.051.OA -74 Total net assets 45.051.46 l É November 20L Henlow Clifton Scout Group (Charity no. 300457 } Receipts and payments account Forth& >•ar fvApr.21 &Apr-22 Receipts and payments 2021r22 2020121 •nts Charitabh Paymn15 Membership sUl)scripl￿nS PaKI on (NalK>n￿￿Ar2a1Dl￿1 Youlh prtrJramme and ￿￿te5 Adult SUPPDrt and trainitvJ Wattr and Se*r 7,402.50 8221Q2 6.58190 4130.56 1.701.51 1,420.11 4,390.48 1.OD9.31 1,167.20 1,545.96 184&29 Insurgn RepaiT5 ar￿ RÈrthYaL8 Materia15 ar￿ equiprnent Unrfomis Ckaning Igardenirvj Gr(MJP expenses New hut 874.08 1,034.51 41231.50 67,f11.54 2.45&73 515.44 5,706.50 26.361.57 Subtotal FyndrBlslng 9xpw￿S Fireworts Sub lotal 758.01 75B.D1 67￿69.5$ 26,361.57 Totalpayments 67m.55 26,361.SY Net Or￿￿"p￿(payMènts} Cash fvnd5 last ￿ar end Cash fun(ts this yearend (778281 45.829.74 45,051.46 2,619.70 43.21D.04 45.B29.74 Henlow Clifton Scout Group (Charity no. 300457) Receipts and payments account Forthe 6W.21 &Apr.22 Receipts and payments 2021122 Unr*strl¢ted funds 2020121 UnrÈstriGiÈd lundg Recelpts DonatiOll5, and 8imlari*cth Membetship Subythpl￿n% D¢utions GfftAKS 14.137.45 214.OD 89824 150.34 7,70130 23.102.33 3.876.SO 4.029.81 107.86 714.02 Easy FundraEirvJ Other simi￿r inry)me Iprow*Thry*& &bvtyl Sub totsl Grdnts Okner g￿nts Sub total Fundral$lrwJ 0vonts19r￿l Firpvrt)Fks totsl ScoLrt hut incomE Hire of txJiWir¥J Sub totsi Investment Incomo 68nk interest Subt4)ts1 8,728.19 39.5B4.OD 39,584.00 20.240.93 20,240.93 3,649.87 3,649.87 o.oo 750. 750.00 12.15 12.15 5.07 Total Grnss Incom• 67.091.27 28,981.27 Totsl receipts 67.091.27 28,9BI.27 Henlow Clifton Scout Group (Charity no. 300457) Receipts and payments account For the 6vApt-21 To Apr.22 ststement of assets and liabilities at the end of the year 5tt022 415ff2021 Unrestrici•d funds Unrestrlcted fvnd$ Cash funds Bank Gurrent ac(yJunt Bank deposit ￿￿nt CashFloats Total ¢a8h 4oosJz 36,506.60 4.53J.54 1,134Ag 44,501.53 193.72 45.051.OA -74 Total net assets 45.051.46 l É November 20L