2023-12-31-accounts

Trustees' Annual Report

For the period

From (start date)	0	1	0	1	2	3	3	3	1	1	2	2	3
Section A			Reference and administration					details
Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address
			Flitwick Scout Group
			1st Ampthill and Woburn(Flitwick)Scout Group
			Station Rd
			Flitwick
			Postcode				M	K	4	5	1	J	R

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15	Trustee Name	Office (if any)	Dates acted if not for whole year
	Darren Reeve	GSL
	Jonathan Smith	Chair
	Nicola Taylor	DeputyGSL
	Kathryn Singleton	Treasurer
	Sue Whittingham	Secretary
	Paul Gilbey	DeputyChair
	Simon Baldwin
	Paul Goddard
	PhillipRutt
	BarryHodgkinson
	Thomas Lee		22/04/23 to end
	Daljit Bhasin		20/06/23 to end

Names and addresses of advisers (optional information but encouraged as best practice)

(These will be published in the annual report of the charity)

Type of advisor Name Address Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

1 LT700001 (27 February 2024)

The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. Trustee selection methods The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice)	Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional	The Group is managed by the Group Trustee Board, the
information, where relevant, about:	members of which are the ‘Charity Trustees’ of the Scout
	Group which is an educational charity. As charity trustees
	they are responsible for complying with legislation applicable
	to charities. This includes the registration, keeping proper
	accounts and making returns to the Charity Commission as
	appropriate.
Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks	The Trustee Board consists of the Chair, Treasurer and 10 additional Trustees. It meets every 2 months.
and the systems and procedures to manage them	Members of the Trustee Board complete 'Being a Scouts Trustee' learning within the first 6 months of joining the
	Board.
	This Group Trustee Board exists to make sure the charity is
	well-managed, risks are assessed and mitigated, buildings
	and equipment are in good working order, and everyone
	follows legal requirements and the organisation's policies
	and rules. Their support helps other volunteers run high-
	quality and safe programmes that gives young people skills
	for life.

Section B	Structure, governance and management (continued)
	Risk and Internal Control
	The Group Trustee Board has identified the major risks to
	which they believe the Group is exposed, these have been
	reviewed and systems have been established to mitigate
	against them. The main areas of concern that have been
	identified are:
	Damage to the building, property and equipment. The Group
	would request the use of buildings, property and equipment
	from neighbouring organisations such as the church,
	community centre and other Scout Groups. Similar
	reciprocal arrangements exist with these organisations. The
	Group has sufficient buildings and contents insurance in
	place to mitigate against permanent loss.
	Injury to leaders, helpers, supporters and members. The
	Group through the capitation fees contributes to the Scout
	Associations national accident insurance policy. Risk
	A t d t k b f ll ti iti

2 LT700001 (27 February 2024)

Assessments are undertaken before all activities.

Reduced income. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently.

Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.

Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.

The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

3 LT700001 (27 February 2024)

Section C	Objectives and activities
Public benefit statement Summary of the objects of the charity set out in its governing document	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.
	The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

4 LT700001 (27 February 2024)

Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	See separate document containing reports from the Group Chair, Group Scout Leader, Treasurer, Squirrel Leaders, Beaver Leaders, Cub Leaders and Scout Leaders.

Section E

Financial Review

Brief statement of the charity’s policy on reserves

Reserves Policy Operational Reserves The policy on operational reserves is to hold sufficient resources to continue the charitable activities for one year, should income and fundraising activities fall short or if the hut becomes unavailable due to structural failure. The reserves to achieve this has been estimated at £20,000. Capital Reserves The Group has been in discussion with the Town Council regarding either a move to a new building or an extension to the existing building. Therefore, the Group has deliberately been very resistant about continuing to upgrade the Scout Hut over many years as there have been several plans from the Town Council to re-house the group. Consequently, the Group has been building and retaining a reserve to either modernise the existing building or fit out a new building. Recently, a lease for a period of 25 years has been secured from the Town Council. The lease includes the existing building plus an area of land alongside the building. This enables the Group to modernise and/or extend the existing building and/or construct a new building (the “Redevelopment Project”). It is estimated that this would cost in excess of £250,000. Therefore, the policy on capital reserves is to keep increasing the reserves and to make those reserves available for the Redevelopment Project as and when the reserves are required. Release of reserves for the Redevelopment Project is likely to be in stages and each release of reserves will be subject to approval from the Trustee Board.

5 LT700001 (27 February 2024)

Investment Policy

The group's income and expenditure is small and as a consequence does not have sufficient funds to invest in longer term investments such as stocks and shares. The group has therefore adopted a low-risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.

The Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements.

Section F Other Optional Information Plans for future periods (details of any significant activities planned to achieve them) Section G Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Date Position (eg Secretary, Chair)	Sue Whittingham	Sue Whittingham	Sue Whittingham	Sue Whittingham	Sue Whittingham	Sue Whittingham
	Susan Whittingham
	Secretary
	1 9 0 6 2 4
	1	9	0	6	2	4

6 LT700001 (27 February 2024)

Income Bank Interest Donaton Events Events - Beavers Events - Cubs Events - Scouts Events - Squirrels Fundraising Gif Aid Grants Hardship Meetngs Membership Fees Refund of Expenses Rental Income Uniform - Beavers Uniform - Cubs Uniform - Scouts Uniform - Squirrels Expense Actvity Equipment Admin Badges Bank Fees Camping Equipment Donatons & Gifs Duplicate Expense Payment Events Events - Beavers Events - Cubs Events - Scouts Fundraising Hardship Insurance Meetngs Meetngs - Beavers Meetngs - Cubs Meetngs - Scouts Meetngs - Squirrels Membership Costs Rates Rental Income Refund Training Uniform Uniform - Cubs Utlites Venue Maintenance Account balances Joey's Scout Troop FSG - Investment Account FSG - Subs Account FSG Main Account Ruxox Scout Troop Beavers Cubs Scout Ass. Charity Deposit Acc Expense Account Cubs (Foxes) Pety Cash Summary Account balance brought forward Total income Total expenditure Net income Account balance carried forward	2023 300.61 1,512.00 9,191.60 267.70 2,460.48 653.40 275.00 8,072.94 7,632.04 1,000.00 150.00 392.64 37,410.14 69.74 1,769.09 1,099.69 568.58 256.00 478.83 1,449.55 938.84 356.00 1,272.00 1,038.19 357.98 69.74 11,255.09 871.37 1,917.24 2,614.73 412.97 300.00 961.08 15.43 1,838.61 1,087.92 529.08 849.33 11,598.00 20.30 300.00 14.00 3,165.76 38.80 1,703.27 2,325.41 1,898.98 25,400.28 116,062.90 23,217.40 4.64 3,082.99 1,612.37 0.00 106.10 331.69 100.00 145,557.56 73,560.48 47,300.69 26,259.79 171,817.35	2022 34.95 5,048.00 13,495.00 0.00 2,640.00 1,090.00 0.00 2,222.82 5,826.56 2,100.00 0.00 0.00 33,652.00 0.00 180.00 1,223.66 511.75 884.15 642.34 953.08 822.92 4,972.94 1,123.13 1,578.40 92.97 0.00 13,584.51 0.00 4,333.48 1,522.04 0.00 57.87 853.48 74.29 1,963.65 1,774.67 1,017.83 1,923.46 12,458.95 38.40 0.00 120.00 2,997.50 27.00 1,584.00 2,607.18 1,729.23 25,160.75 90,767.57 22,802.49 7.80 1,494.52 185.19 3,072.22 6.10 331.69 0.00 132,488.08 69,551.23 56,481.75 13,069.48 145,557.56

Flitwick Scout Group
Statement of assets and liabilites at the end of theyear
		2023	2022
		Unrestricted funds	Unrestricted funds
		£	£
Cash funds		100	0
Bank current account		£25,400.28	£26,550.92
Bank deposit account		£146,317.07	£115,928.32
Buildingsocietyaccount		0	0
The Scout Associaton Short Term Investment Service		£0.00	£3,072.22
Cash/Floats			6.10
Total cash funds		£171,817.35	£145,557.56
Other monetaryassets
Tax claim		£-	£-
Debts due to the Group		£-	£-
Insurance claim		£-	£-
Sub total		£-	£-
Investment assets
Investmentproperty- detail		£-	£-
Quoted investments		£-	£-
Other investments - detail		£-	£-
Sub total		0	0
Non monetaryassets for charity's own use
Badge stock		£-	£-
Shopstock		£-	£-
Other stock		£-	£-
Land and buildings		£320,025.00	£310,403.00
Motor vehicles		£-	£-
Scoutngequipment,furniture etc		£61,649.00	£59,795.00
Sub total		£381,674.00	£370,198.00
Liabilites
Accounts notyetpaid		£-	£-
Expenses incurred but not invoiced		£-	£-
Subscriptons notyetpaid		£-	£-
Loan - detail		£-	£-
Other liabilites		£-	£-
Sub total		0	0
Contngent liabilites and future obligatons
The above receipts andpayments account and statement of assets and liabilites were approved bythe Trustees on and signed on their behalf by
Signature
	Kathryn Singleton	Treasurer	Treasurer
	Jonathan Smith	Chairman	Chairman
Notes to the accounts
1- Comparisons shown where applicable. The Scoutngequipment is valued in 2008 with additonal equipment added at cost
2- The value of land,buildings andpropertywere taken from the insurance valuaton

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