## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**1**|**2**|**3**|**3**|**3**|**1**|**1**|**2**|**2**|**3**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||| |**Section A**|||**Reference and administration**|||||**details**|||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address|||||||||||||| ||||Flitwick Scout Group||||||||||| ||||||||||||||| ||||1st Ampthill and Woburn(Flitwick)Scout Group||||||||||| ||||Station Rd||||||||||| ||||Flitwick||||||||||| ||||||||||||||| ||||Postcode||||M|K|4|5|1|J|R| ## Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ |1
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15|**Trustee Name**|**Office (if any)**|**Dates acted if not for**
**whole year**| |---|---|---|---| ||Darren Reeve|GSL|| ||Jonathan Smith|Chair|| ||Nicola Taylor|DeputyGSL|| ||Kathryn Singleton|Treasurer|| ||Sue Whittingham|Secretary|| ||Paul Gilbey|DeputyChair|| ||Simon Baldwin||| ||Paul Goddard||| ||PhillipRutt||| ||BarryHodgkinson||| ||Thomas Lee||22/04/23 to end| ||Daljit Bhasin||20/06/23 to end| ||||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ Type of advisor Name Address **Section B Structure, governance and management** Description of the charity’s trusts Type of governing document 1 LT700001 (27 February 2024) The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. Trustee selection methods The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. |Additional governance issues (optional information but encouraged as best practice)|Additional governance issues (optional information but encouraged as best practice)| |---|---| |You may choose to include additional|The Group is managed by the Group Trustee Board, the| |information, where relevant, about:|members of which are the ‘Charity Trustees’ of the Scout| ||Group which is an educational charity. As charity trustees| ||they are responsible for complying with legislation applicable| ||to charities. This includes the registration, keeping proper| ||accounts and making returns to the Charity Commission as| ||appropriate.| |Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks|The Trustee Board consists of the Chair, Treasurer and 10
additional Trustees. It meets every 2 months.| |and the systems and procedures to
manage them|Members of the Trustee Board complete 'Being a Scouts
Trustee' learning within the first 6 months of joining the| ||Board.| ||This Group Trustee Board exists to make sure the charity is| ||well-managed, risks are assessed and mitigated, buildings| ||and equipment are in good working order, and everyone| ||follows legal requirements and the organisation's policies| ||and rules. Their support helps other volunteers run high-| ||quality and safe programmes that gives young people skills| ||for life.| |**Section B**|**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control**| ||The Group Trustee Board has identified the major risks to| ||which they believe the Group is exposed, these have been| ||reviewed and systems have been established to mitigate| ||against them. The main areas of concern that have been| ||identified are:| ||Damage to the building, property and equipment. The Group| ||would request the use of buildings, property and equipment| ||from neighbouring organisations such as the church,| ||community centre and other Scout Groups. Similar| ||reciprocal arrangements exist with these organisations. The| ||Group has sufficient buildings and contents insurance in| ||place to mitigate against permanent loss.| ||Injury to leaders, helpers, supporters and members. The| ||Group through the capitation fees contributes to the Scout| ||Associations national accident insurance policy. Risk| ||A
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ti iti| 2 LT700001 (27 February 2024) Assessments are undertaken before all activities. Reduced income. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. 3 LT700001 (27 February 2024) |**Section C**|**Objectives and activities**| |---|---| |Public benefit statement
Summary of the objects of the charity set
out in its governing document|**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| ||| ||The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| 4 LT700001 (27 February 2024) |**Section D**|**Achievements and performance**| |---|---| |Summary of the main achievements of
the charity during the year|| ||See separate document containing reports from the Group
Chair, Group Scout Leader, Treasurer, Squirrel Leaders,
Beaver Leaders, Cub Leaders and Scout Leaders.| |**Section E**|**Financial Review**| |---|---| |Brief statement of the charity’s policy on
reserves|**Reserves Policy**
Operational Reserves
The policy on operational reserves is to hold sufficient
resources to continue the charitable activities for one year,
should income and fundraising activities fall short or if the
hut becomes unavailable due to structural failure.
The
reserves to achieve this has been estimated at £20,000.
Capital Reserves
The Group has been in discussion with the Town Council
regarding either a move to a new building or an extension to
the existing building. Therefore, the Group has deliberately
been very resistant about continuing to upgrade the Scout
Hut over many years as there have been several plans from
the Town Council to re-house the group. Consequently, the
Group has been building and retaining a reserve to either
modernise the existing building or fit out a new building.
Recently, a lease for a period of 25 years has been secured
from the Town Council.
The lease includes the existing
building plus an area of land alongside the building. This
enables the Group to modernise and/or extend the existing
building
and/or
construct
a
new
building
(the
“Redevelopment Project”).
It is estimated that this would
cost in excess of £250,000. Therefore, the policy on capital
reserves is to keep increasing the reserves and to make
those reserves available for the Redevelopment Project as
and when the reserves are required. Release of reserves
for the Redevelopment Project is likely to be in stages and
each release of reserves will be subject to approval from the
Trustee Board.| 5 LT700001 (27 February 2024) ## **Investment Policy** The group's income and expenditure is small and as a consequence does not have sufficient funds to invest in longer term investments such as stocks and shares. The group has therefore adopted a low-risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. The Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements. **Section F Other Optional Information** Plans for future periods (details of any significant activities planned to achieve them) **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|Sue Whittingham|Sue Whittingham|Sue Whittingham|Sue Whittingham|Sue Whittingham|Sue Whittingham|| |---|---|---|---|---|---|---|---| ||||||||| ||Susan Whittingham||||||| ||||||||| ||Secretary||||||| ||1
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4||||||| ||1|9|0|6|2|4|| 6 LT700001 (27 February 2024) |Income
Bank Interest
Donaton
Events
Events - Beavers
Events - Cubs
Events - Scouts
Events - Squirrels
Fundraising
Gif Aid
Grants
Hardship
Meetngs
Membership Fees
Refund of Expenses
Rental Income
Uniform - Beavers
Uniform - Cubs
Uniform - Scouts
Uniform - Squirrels
Expense
Actvity Equipment
Admin
Badges
Bank Fees
Camping Equipment
Donatons & Gifs
Duplicate Expense Payment
Events
Events - Beavers
Events - Cubs
Events - Scouts
Fundraising
Hardship
Insurance
Meetngs
Meetngs - Beavers
Meetngs - Cubs
Meetngs - Scouts
Meetngs - Squirrels
Membership Costs
Rates
Rental Income Refund
Training
Uniform
Uniform - Cubs
Utlites
Venue Maintenance
Account balances
Joey's Scout Troop
FSG - Investment Account
FSG - Subs Account
FSG Main Account
Ruxox Scout Troop
Beavers
Cubs
Scout Ass. Charity Deposit Acc
Expense Account
Cubs (Foxes)
Pety Cash
Summary
Account balance brought forward
Total income
Total expenditure
Net income
Account balance carried forward|2023
300.61
1,512.00
9,191.60
267.70
2,460.48
653.40
275.00
8,072.94
7,632.04
1,000.00
150.00
392.64
37,410.14
69.74
1,769.09
1,099.69
568.58
256.00
478.83
1,449.55
938.84
356.00
1,272.00
1,038.19
357.98
69.74
11,255.09
871.37
1,917.24
2,614.73
412.97
300.00
961.08
15.43
1,838.61
1,087.92
529.08
849.33
11,598.00
20.30
300.00
14.00
3,165.76
38.80
1,703.27
2,325.41
1,898.98
25,400.28
116,062.90
23,217.40
4.64
3,082.99
1,612.37
0.00
106.10
331.69
100.00
145,557.56
73,560.48
47,300.69
26,259.79
171,817.35|2022
34.95
5,048.00
13,495.00
0.00
2,640.00
1,090.00
0.00
2,222.82
5,826.56
2,100.00
0.00
0.00
33,652.00
0.00
180.00
1,223.66
511.75
884.15
642.34
953.08
822.92
4,972.94
1,123.13
1,578.40
92.97
0.00
13,584.51
0.00
4,333.48
1,522.04
0.00
57.87
853.48
74.29
1,963.65
1,774.67
1,017.83
1,923.46
12,458.95
38.40
0.00
120.00
2,997.50
27.00
1,584.00
2,607.18
1,729.23
25,160.75
90,767.57
22,802.49
7.80
1,494.52
185.19
3,072.22
6.10
331.69
0.00
132,488.08
69,551.23
56,481.75
13,069.48
145,557.56| |---|---|---| ||||| |---|---|---|---| |Flitwick Scout Group|||| |Statement of assets and liabilites at the end of theyear|||| |||2023|2022| |||Unrestricted funds|Unrestricted funds| |||£|£| |Cash funds||100|0| |Bank current account||£25,400.28|£26,550.92| |Bank deposit account||£146,317.07|£115,928.32| |Buildingsocietyaccount||0|0| |The Scout Associaton Short Term Investment Service||£0.00|£3,072.22| |Cash/Floats|||6.10| |Total cash funds||£171,817.35|£145,557.56| |Other monetaryassets|||| |Tax claim||£-|£-| |Debts due to the Group||£-|£-| |Insurance claim||£-|£-| |Sub total||£-|£-| |Investment assets|||| |Investmentproperty- detail||£-|£-| |Quoted investments||£-|£-| |Other investments - detail||£-|£-| |Sub total||0|0| |Non monetaryassets for charity's own use|||| |Badge stock||£-|£-| |Shopstock||£-|£-| |Other stock||£-|£-| |Land and buildings||£320,025.00|£310,403.00| |Motor vehicles||£-|£-| |Scoutngequipment,furniture etc||£61,649.00|£59,795.00| |Sub total||£381,674.00|£370,198.00| |Liabilites|||| |Accounts notyetpaid||£-|£-| |Expenses incurred but not invoiced||£-|£-| |Subscriptons notyetpaid||£-|£-| |Loan - detail||£-|£-| |Other liabilites||£-|£-| |Sub total||0|0| ||||| |Contngent liabilites and future obligatons|||| ||||| ||||| |The above receipts andpayments account and statement of assets and liabilites were approved bythe Trustees on and signed on their behalf by|||| |Signature|||| ||Kathryn Singleton|Treasurer|Treasurer| ||Jonathan Smith|Chairman|Chairman| ||||| |Notes to the accounts|||| |1- Comparisons shown where applicable. The Scoutngequipment is valued in 2008 with additonal equipment added at cost|||| |2- The value of land,buildings andpropertywere taken from the insurance valuaton|||| 8lOZPO ¥31 Vkd)V Apoq Jo fs)uowiJ!Ipnb Ipuoissaiojd IUPAaia¥ awpN aiEa pau6is 'Aidd2 iou op Aaui ￿ sia¥gwq ayi ui SPJOM aiaiap aseaid . 'pau￿aj aq 01 slun0￿E ayi 10 6u!PUEisJapun Jedojd E eiqeua 01 Japjo 4 yodaj slui U! UMeJp aq ￿n04S uoliuaue LPIUM 01 uoiieuiwexa aui ui!M u0o￿uU09 u! sJauEW Ja410 ou SSOJJE aw￿ aAEI4 PUE sujaJU￿ ou aAeu I "uoiieulwpxa iuapuadapui UE 40 yEd se pajapisu Jauew e Iou S! L4J!UM Ma!A J!eJ PUE anJL e aA16 siuno??P aLII IELII iuawaJ!nt)aJ AUE UEUI Jauio 8ooz suoiipin6a¥ (Sy0da￿ PUE siunojjv) sa!1!JEUJ aui u! Ino ias slun0￿JE Jo lualu￿ PUE LLUOI aL416u!uJa?u uawaJ!nbaJ aiqrJiiddE aui Lll￿ Aidwog iou pip siunoYJE al41 Jo :spJoaaJ 6u!iunoaaE a41 4pfftpjo￿E iou pip siunoaaE aL41 JO :PV SalllJELI? aLII JO 0£ L UO!i?as yilm ￿UPpJo?9e u! Ida¥ iou aJaM spj￿ej 6u!iuno??e aui i?adsaJ IEuaiEW AUE 'U! ieui aAa!iaq 01 asnE? aw saA16 u?!LIM (rAI014￿. uo!IEU!wexa aui 41!M uO!pauU￿ u! UO!IUaUE Aw 01 awog aAELI SJaUEW leu8￿￿ ou ieui LWIJUO? I "UOIIEUIWExa Aw paiaidwoo aAeu I "aiqegiidde iou w [ ] aiaiaa 'l[Apoq paisli aiqeg!IddE 10 aweu yasu!] Jo Jaqwaw pei￿.1enb E 6u!aq Aq uo!IEU!WExa aui e¥Eyapun iuawaipis sJau!wpxa 01 paji !Ipnb WE I PUE OOO'OSa3 papa￿x8 awo?u! ssoJ6 s,MuELI? all￿ iuapuadapui 'pv aL4140 (q)(s)StrL uoipas Japun UO!SS!WLUO? Ailjeu? aui Aq UaA16 suo!i?aJ!a a1q￿lIdde aL41 IIE paMOllOI aAeu I 'uo!ieuiwexa Aw Ino 6uiAuE3 U! PUP I?V L Loz aui Jo StrL UO!i?as Japun Ino pauJEg siunoJJE s,IsnJi aui Jo uo!IEU!WExa Aw 10 padsaj ui yodaj I '(.pv aui.) i Loz pv sa!iueuJ ayi10 guawaJ!rrtkgJ aul UIIM ajUepj￿9E U! Slun￿)8 aLII JO UO!IPJEdaJd aui Joi aiqisuodsaj aje noA 'saaisnJi S￿ljE￿a aui sv yodaj 40 slseq,, pue sa!1!i!q!suodsa¥: papua JeaA aLll JOJ (.IsnJi aLll.) fvuELI? aAoqe aui Jo slun0￿e aui Jo uo!IEU!WEXa Aw uo saaisnji aui 01 yodaj I i&)u ZJ- I sa6Ed uo Ino ias +7S-hoo[ (Aup i!) ou &upu? papua JEaA a41 Joi siuno??p uo £ToT'zI"I£ saaisnji 01 yoda¥ yodax s Jau!WEX3 iuapuadapui v uo!i?as siuno??E aui uo yodaj sJau!LUExa iuapuadapui S31VM ONV ONV19N3 a04 NOISSIWWO) AIIJVH)