Scouts 1st Eaton Bray & Edlesborough Scout Group Charity numb&.' 300452 Receipts and Payments Accounts for the Year Ended 31 December 2023
1st Eaton Bray & Edlesborough Scout Group CONTENTS Page Charity Information Trustees, Rept Independent Examiner's Report Receipts and Payments Accounts 8-11
1st Eaton Bray & Edlesborough Scout Group CHARITY INFORMATION CHARrrY NUMBER 300452 GROUP REGISTRATION NUMBER WITH THE SCOUT ASSOCIATION 29733 TRUSTEES Richard Paul Fisher (Chair) Antony Duri'ant (Treasurer) Taiiia Cornisli (Seci'etaiy) Mai'k Owei) (Groiip S¢out Leader) Elizabetli Coates (Cub Lead¢r) Zachary Allgood (Beavei. Lcader) CONTACT ADDRESS 26 Mill End Close Eatoi) Bray Dunstable LU6 2FH SCOUT HUT ADDRESS 71 Higl) Street Edlesborough Dunstable LU6 2HX Page 1
1st Eaton Bray & Edlesborough Scout Group TRUSTEES, ANNUAL REPORT From 1 January 2023 to 31 December 2023 Structure, governance and management Goveming document The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scoul Association. How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. Trustee selection methods The Trustees are appointed in accordance with the Policy, Organisalion and Rules of Thè Scout Association. Organisational Structure The Group is managéd by th8 Grp Executive Committee, Ihe members of which are the 'Charity Trustees, of the Scout Group which is an educational charity. As charty trustees they are responsible for ccfflplying with legislation aPpIable to charit16s. This includes the r8gistralion, keeping proper accounts and making returns to the Charty Commission as appropriats. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leader, individual section leaders and parents, representation Irf any) and meets every 2 to 3 months. This Group Executive Committee exists to support the Group Scout Leader rrtIng the responsibilrf(ies of Ihe appointments and is responsible for: - The maintenance of Group property., - The raising of funds and the adminislration of Group finanGe; - The insurance of persons, prop8rty and equipment. Group public occasions. - Assisting in Ihe recruitment of leaders and other adult support., - Appointing any sub committees that may be required. Appointing Group Adrrinistrators and Advisors othar than Ihose who are elect8d. Risk and Internal Control The group has in place systems of intérnal contrds that are designed to provide reasonable assurance against material mismanagement (Y bss. these include 2 signatories for all paymènts and comprehensive insuranc8 p1&s to ensure that insurable risks are covered. Page 2
1st Eaton Bray & Edlesborough Scout Group TRUSTEES, ANNUAL REPORT (continued) From 1 January 2023 to 31 December 2023 Objectives and activities Summary of Ihe objectives of Ihe ¢haYity The objectives of the group are as a unit of the Scout Assfxiation. The Aim of The Scout Association i8 to promote the development of young peop18 in achieving their full physical, intellectual, social and spiritual potentiaLs, as individua&, as responsible citizens and as members of their local, national and internatK)nal communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progrèsswe training, basod on the Scout Promise and Law and guided by adutt leadership. Summary of the main activities in relation to these objects The annual programme includes a wide variety of actThiities selected to help our members develop skills, knowledge, confidence and friendships as they grow from young indivKJuals to become young adults. Activities include Camping and outdoor survival skills. - Outdoor actbvities such as hiking, canoeing and rock climbing- Games and sporting activities- - Arts and crafts., First aid and safety training., Learning life skills leg cooking) Days out and theatre trips - Teaching social. community and cultural respect and awareness Indivtd ual, team and Group challenges r members are encouraged to become involved in the Itxal communty through taking part in the local village summer carnival and parading at St Georges Day and at the village Rememberance Day service. The programm& provides opportLJnty for members to earn badges to show their progression and development and members are also encouraged to earn activity badges in their own time. Public beneflt We welcome all young peoplé regardless of personal background, faith, gonder or circumstances. Inability to pay membership subscriptions will not preclude admittance to the Scout Group. We will make reasonable adjustments to meet the needs of disabled persons. In pLinning our activities the year we kept in mind at our Trustee meetings the Charity Commission's guidance on Publ benefit. Volunteers The Group relS on the assistance of parent helpers to ensure the safety and wellbeing of its m8mbers during Group activities. Page 3
1st Eaton Bray & Edlesborough Scout Group TRUSTEES, ANNUAL REPORT {¢ontinued) From 1 January 2023 to 31 December 2023 Achievements and performance Summary of the main achievements in the year Grou In what ended up as a Ghallengir)g yéar, the group has Successful delivered another fantastic programme of activity and events throughout the year. Membership numbers averaged at 76 for Ihe year with all sections well attènded each week. Tre group continues to receive plenty of demand and interest from new and prospective members. Our volunteer numbers have also grown with IJNO new Bèaver Section Assistants and a new Assistant Cub Leader. Two of our leaders received their kjng service awards (a 10 year and a 15 year award) and our GSL received his 25 year service award. In July the Scout BBQ made a return to the village carnival. It was clearly missed as total sales reached £2,918 with a net profit (split with Explorers) of £1,191. The theme of Ihe village carnival was 'Childrens Films, We entered a Jungle Book themed 'walking float, into the carnbval procession which was awarded first in its category. In September we hekj our annual group camp al Phasels Wood. The camp theme was 'Superhoes and Villains, and around 60 members from all sections created evil lairs, climbed Spidey mountain and performed other horoic tasks and dastardly deeds. On a more challenging note, rt was discovered that the entire concrete sub floor throughout the scout hut had failed. In July we lifted the wooden parquet floor and SCK)n realised the whole concrete floor needed to be dug out, dug down and replaced. With the fantaslic help from cr volunteers, parents and others in our communty, we were able to break up and dig out th8 exi8ting floor in the main hall and start the process of relaying a new fbor, but it is a signifiGant project that wll involve removing and replacing most of the interior walls and fittings. The hut was out of aclion for Ihe whole of the Autumn term and is expectsd to r8main out of use for of 2024. Beaver séction hi 2023 started with a special visit from a professor of astrophysics from the Open University to help thé Beavers gain their Space Badge. Beavers also worked towards their Cycling and Creative badges during the year. Outdoor adventure was really at the fore in the year wrth kite making land flying), water rockets and archery on the village green, chip shop hikes. night hikes. dan buikling, road safety. fire lighling and backwoods cooking. In May Baavers celebrated the King's coronation with a tea party attended by a few special guests. Also in May Beavers hèld their own summer camp at Longrove campsite whh included a special day trip to Whipsnade Zoo. Not long after in June, was the district Beaveree also at Longrove, which was a chance for group to mix with the other local Beaver sections. Page 4
1st Eaton Bray & Edlesborough Scout Group TRUSTEES, ANNUAL REPORT (continued) From 1 January 2023 to 31 December 2023 Achievements and performance Summary of the main achievements in the year (continued) Cub section hi hts Community and local awareness was at the heart of the Cubs activities with litter picking on the village Green, leaf clearing at Whipsnade Tre8 Galhedral, and tree planting at Chuts Wood on Dunstable Downs. The Cubs learned Semaphore and used invisibile ink as part of their communication badge. They also worked towards their naturalist, local knowledge and entertainer badges during the year Food was also at the heart lor stomach) of the cubs with 'neeps and tattEs' for Burns nvJht. pancakes on Pancake Day, and campfire doughnuts at Longrove. In May, thirteen Cubs wera fortunala to attend a fun-filled water activity day wth Luton Sea Scouts, including activities such as rafting and kayaking. The Cubs also held ther own coronation party with a picnic and gamas on Ihe green. Scout section hi hts in Febraury Scouts attended the February Freezer Camp at Paccar Scout Camp. Wjth temperaturès barely above zero the Scouts had an amazing weekend of ziplines. orate stacking, abseiling, axe throwing and many many other activities. The event was an instant favourite among Ihe Scouts. March then again saw another favixjrite event, MonopiAy Run, competing against 8,000 other Scouts, Guides and Explorers in a live action game of Monopdy in London. Summer tsrm saw a vistt from Gargs Animal Encounters giving Scouts the chance meet and hold a variety of exotic animals such as snakes, lizards, spiders, owls, a skunk, a and many ()thers. ckntdoor aCtivitS included a summer bike rKle, an overnight hike followed by 'charrping' at Edlesborough church, Lqser tag and a surival camp where Scouts had to make a shelter in the woods and then sleep in it. 2023 also saw the réturn competiions against the other distr Scout groups comprising of a district quyz, a district wide game. and the HAT challange, a competition day comprising a hike and olher challenging teamwork actwitEs. Page 5
1st Eaton Bray & Edlesborough Scout Group TRUSTEES, ANNUAL REPORT Icontlnued) From 1 January 2023 to 31 December 2023 Financial review Subscription fees increased to £37 per term which resutted in total subscription fees received of £8.412. As in the previous year, Njst over ham this amnt was paid up to district to cover central membership fees. The grft aid claSm received in relation to 2022 donatlons was £1,404. Additional fundraising generated an addi(K)nal £931 including £646 from a very succesful summer BBQ at the vilge Carnival. There was also a surplus of around £849 on the various Gamps and additional events the year as a resuSt of their popuL4rty and high attendance. The above, and as a result of Setting a very tight budget for the Autumn lemi, meant that from normal Scouting actThiitps abne {excluding Iloor works} the group had a £2,114 surplus for the year. The group faces an enormous finan¢ial challenge as a result of the floor failure in the main hall. The trustees agree that the entire concrete sub floor of the hut requires digging out and replacing, which will involve removing internal walLs and frtting and rebuilding. Current estimated total repair costs are in the regn of £45,000. We have been very fortunate to have received grant fLJndng of £25,425 in the year Whh, together with the £12,000 of reserve funds set aside for contingency works, put us li good shape to commence works with Gonfidence. We are hopeful that another £1 Ok of grants may be awarded in the new year. The hut works will remain the biggest fwiancial and operatKJnal Challen going into 2024. The cost of hiring replacement venues puts a drain on our reSr¢eS meaning prudent budgeting is required to ensure the repairs can be c(xnpleted as quickly as possible. ReseNes pollcy The Grtyjp's policy on reserves is to hokl SUfflent resources to continue the charitable activi1188 of the group should income and fundraising activthes lall short. The Group Executive Committee considers that the group should maintsin a sum equwabnt to 12 months running costs IGirGa £50001 in its current account at all trr*s.. The Group also has the responsibilty to maintan the Scout good condition for the benefit of current and future members.. the Group Executive Committee oi)nsidars r( prudent to carry a reserve of £3000-£5000 against contingent repairs. Declaration This report was approved and authorised for issue by the Board of Trustses on 23 April 2024 and signed cn ils beha by: Paul Fisher Chalrman Antony Durranl Treasurer Page 6
INDEPENDENT EXAMINER'S REPORT to the trustees of 1st Eaton Bray & Edlesborough Scout Group (Charity No: 300452) on the cOunt9 lorlhe year ended 31 December 2023 I report to the charty trustees on my examination of the ac¢ounts ol the abovè charty lor yèar ended 31 Decembar 2023 whtch are set out pages 8 10 11. Responsibilities and basis of rgport As the charity's trustees, you are responsib for the preparatk>n ol Ihe accounts iii accordance with the requirerfftnls ol the Charrties Act 20111'The Act l. I rèport In respect ol my examinatlon of the Gharity's acoounts carrled out under secllon 145 of the Act and In ¢arrying out my examination, I have fo11owed all Ihe appl¢able Directions gwen by the Charty Commission under secuon 1451Sllbl ol the Act. Ind$pondent examlner's statement I have completed my examSnallcn. I conllrm that no matarial matters havè come to my attgntlon In conne¢lon with the examination which gives me cau$8 to believe that In. any material respact.. tho accounknng records were not kepl in accordance wllh se¢tK*1 130 01 the Charttrds Act,. or the accounts not accord wlth the aCCountg records. I hAve no conce¥ns and hav8 come across no olhgr matters in ¢onn8cIK)n with the examination to which attenb(x) should be drawn n this rgport in order lo enabb a proper urK18rstanding of th8 accolints lo be reached. yned.. Name: Datè.. ri/A'fAX ACCOUNTING LTD 18 MARSDEN STREET, POUNDBURY DORCHESTER, DORSET DT13DH TEL.. 01305 265615 FAX.. 01205 250784 Page 7
1st Eaton Bray & Edlesborough Scout Group RECEIPTS & PAYMENTS ACCOUNTS for the Poklod 1 January 2023 to 31 December 2023 ENSRAL RECEipfsAND P FNfsACCOUNfS 2023 2022 Unrostrictsd Restrict Total Totsl RECEIPTS Donations, lega¢E$ and grants Charitablo act5 Fundraising Oth8r income Investment income 6,600 8,882 3,312 366 155 24.425 31,025 8.882 3,312 368 155 11,248 3.843 678 93 29 TOTAL RECEIPTS 19 17 PAYMENTS Charitable aotivities Fundraising Premlses costs General overheads Asset and invèstmènt purchases 11,268 2,381 2,146 1,135 11,268 2,381 11,285 1,135 6.885 9,139 856 6,503 TOTAL PAYMENTS CASHFLOW INIIOUTI 2,387 15,286 17,673 2023 Rgstricted 21)22 Totsl Unrestricted Total RECONCILIATION OF FUNDS Totsl funds brou9ht forward N81 cashfk)w 19,078 2.387 19,078 17.673 18,430 648 15.286 TOTAL CASH FUNDS AT YEAR END 21.465 15,286 36,751 19,078 Pèg? 8
1st Eaton Bray & Edlesborough Scout Group RECEIPTS & PAYMENTS ACCOUNTS fortha pèrfod 1 January 2023 to 31 December 2023 TATEMENTOFASSETSAhO LIA81Liri CASH FUNDS 2022 Total Unrostrfcted Restdcted Total Bank current account Bank deposit account Th6 Scout AssocIat)n Short Term Investment service Iclosèdl 8,429 13,036 8.429 28,322 8,111 3,808 15.286 7,159 ASSETS RETAINED FOR CHARITY'S OWN USE 2023 Restrlcted 2022 Totel Unresttlcted Totsl Land & buildings Scouting equiprnent and fLJmiturè 180.000 15,727 180,000 15,727 180,000 15,727 195 727 LIABILITIES 2023 Restrlcted 2022 Totsl Unrestrtcted Total Sub$ paKI in advance Expenses incurred but not yet paKI 37 38 75 Th89è accounts were opproved by the board of trustses 23 April 2024 arKI svJned on ir behaw by.. RICHARD PAUL FISHER- Ch&r ANTONY DURRANT- Treasurer Page 9
1 st Eaton Bray & Edlesborough Scout Group NOTES TOTHE RECEIPTS AND PAYMENTS ACCOUNTS forthe period 1 January 2023 tt> 31 December 2023 Unreslrlct Restricted Total Total 1. Donations. legacies and grants Membership subsCriptn8 Less.. membership subscrpb'ons pd on Net subscriptions T8tsined 8,412 8.412 7,847 4,096 4,(6 3.936 Grft aid rec8wed Oonations Grants.. 1,404 100 1,404 100 938 2,874 2.>0 SOD Fisher caritab Fund E$borOugh Parish Council St Mary's Vi118ge Carnwal Shanley Foundation Leslre S811 Trust Beds and Luton Commvnty Fun Heart ol BkkS Tyl Communty Fund IPenni8s1 3,425 3,0(KJ 1.000 7,000 10,0 3,425 1.000 7,000 10,000 1.000 2. charitable actlvllles Recelpt$'. Group camp Section Camps and 0th8r yCAJlh 8CtNth'85 4.165 4,717 4.185 4.717 2,940 Payments: Scouting programme Group camp Section cafllp5 and olher youth a¢twitvs Bad$ and unrfrorn Group supplies. mat6rALs and equlpment 1,9( 3.7WJ 4240 1.908 3.793 4,240 662 665 1,7(K) 3,202 688 778 517 665 3. Fundrai•ng Receipts.. CarnDial BBQ Carnwul Raftre Amazon Smile and Easy Fundr&siw Oth8r 2,918 2,918 12 e78 Payments: Carnwal BBQ Olher 2,272 109 2,272 109 Page 10
1st Eaton Bray & Edlesborough Scout Group NOTES TO THE RECEIPTS AND PAYMENTS ACCOUNTS lor tha perlod 1 January 2023 to 31 Decamber 2¢)23 Unwtricted Restricted Total Total 4. Othèr Income Sale ol equipment Hal hire IExplorersl Camp tuck sp 10 256 256 112 83 368 368 S. Invesbnents The Scout ASSWIatrn ShortTerm Inv8Stment Servic8 inler8St Barclays deposit a¢coLJnt 63 92 29 155 155 fj. Promis•s eosts Water & $ewera Electr and gas Prenlses repairs.. Genwal Fk)or repairs 134 134 402 883 9,866 141 391 467 727 9,139 7. General overheads Insurance PaYpaVSmup fees H8aMh and Safgty her geral adminiStrate c16ts 716 249 52 118 716 249 52 118 638 81 36 8. Assot and Inv•Btmènt purchasos Campirg equlpment Sound abs(xplkM pan8L Paoe11