2022-12-31-accounts

AMPTHILL SCOUTS AGM MINUTES 5[th] JULY 2023

Attendees: Andy Lou, Jodie Schmidt Burr, Lee Howes, Sally Amos, Kirsty Morton, Mark Thurgood, Doug Smith, Leigh Tymms, Trish Gooch, Dawn Boughton, Geoff Silk, Kelly Silk, Rachel Gentry

Attendees: Mike Newman

• Andy Lou presented highlights and key achievements from each section over the last year.

Andy Lou’s opening speech:

Hello and welcome to our AGM 2023. I'm Andy, the Group Scout Leader here in Ampthill Scouts. My son Kai is in Cubs, and my daughter Fei is in Guides. It's been my honor to run the group for just over a year. The AGM is a formal meeting we hold as a charity organization. However, today I'd like to approach this meeting as a review of the amazing achievements we've had over the past year and a celebration of what we've accomplished. It's also an opportunity for our scouting children and parents to learn about all the events and activities across the whole group.

We will conduct the formal vote for the Exec Committee for the next year and address any questions you may have.

Just a quick note, there is no planned fire alarm test tonight. However, in the event that you do hear the alarm or see a fire where it shouldn't be, please assemble outside the hut towards Coopers Hill.

We have apologies for absence this evening from our trustees Rachel and Mike. All members of the exec committee are present tonight at the AGM. As we look back over the past year, we can see that so much has been achieved by our Scouting sections, from Beavers through to Scouts, and they've had an incredible amount of fun. Who better than the children from each section to share a few highlights of what they've enjoyed so far?

• Andy Lou thanked all leaders and assistant leaders and committee members for efforts over the last year.

• Andy Lou’s speech:

Now, from a Group level and the exec committee team, we've accomplished a lot through months of hard work, dedication, and perseverance. It's hard to imagine that just one year ago, our hut roof was on the verge of collapse, we had leaking toilets, mouldy walls, and numerous other issues. We faced the mammoth challenge of tackling all of this with limited funds and resources. I'm also extending a huge thanks to everyone who helped deliver the ongoing massive refurbishment project.

• Minutes from previous AGM (2022) have been circulated and reviewed and no issues have been raised.

• Treasurers summary: Opened this year with £50k in bank, this is now down to £23k – money has been spent on the Scout Hut refurbishment project. We intend to hold a reserve of £10k (to cover bills & emergency repairs). All accounts are healthy and available to view. Many thanks to Matt Bibby, accounts have now been audited and signed off.

• Andy presented video from Bear Grylls

• Executive committee formal vote:

• Jodie Schmidt Burr nominated as Group Chair, Rachel seconded.

• Kelly Silk nominated as Group Sec, Dawn seconded

• Rachel, Mike, Catherine, Maria nominated as Committee Members

• Trish stepped down as Group Treasurer.

• Lee Howes nominated as Group Treasurer, Sally seconded

• Tom representing County Commissioner gave the following awards: - Kirsty Morton received the Wood Badge

  • Luke Woodhead received the Wood Badge & Nights Away permit

AGM is closed for 2023

2nd Am thlll & Woburn Scout Grou Charl Number 300435 INCOME AND EXPÉNDITURE ACCOUNT Y￿r to 3IBt D¢¢¢mber 2022 I haveexamthedtho book¥anJ records0fthe2￿AMpthlI1 & Wobum ScA)ulGrowand ¢an (nfirm tho repwnls Ih8trantsa¢lkn¥ forthtryexended3181 Decernb 2D22 2021 INCOME Subs¢riplior Scouts Fund Ralsln Hall&E Hir& 11 189.BQ a509.49 4.277.81 1270.4 S￿ut adivities Cub aci&vities Beaver adivtti88 Grants GiftAid 37.732. & H￿tIn Misc Donallons cash lo be Li r￿red 762.¥8 58.236.OB expENDITURE & Heati 2.428.23 8r1&55 Water Hut Maint Insurance Cleanln Phon8 Scout Hut Pro￿.c1 S¢outWeekl Meelln costs Cub Weekly Meetin CD8ts BeaYerVVEekJl M8otillg.c05ts Scout Tri A¢tlvltles eic Cub Tt1p￿s CamLs Activiti08 et¢ B8av8rTri s, Camps, Actwits8s elc Cam Misc Membgrshl & Fees Fundraisln C8$h to bB i 1 022,fj6 1.582.24 15.48 58,5&3.52 6t.09 50.OD 3,743.76 1,268.72 3 911.13 589.78 7B 690.07 NET FOR YEAR A¢tual Curr¢nt A¢¢ Èalan Op8nlng Current Acc Balance Qutstandln ¢hÈ u•ts a8 at 3111212 Oulsl8nding chequ88 cesl Closin CurmntA¢¢ Balance BANK BALANCES otend of 20.463.99 69 373.75 89.684JS 310.60 310.60 48.919.76 310. Chq 25301È100), 29S7ie114 61. 2 Qhq 2•36 CIV4 noibi Dep061t int8re8t 028.97 1.37 630.34 Outstanding ch8qU85 Incor Cash on Hand at start of CASH on hand 3r 131.75 324.35 £ 569.78 2 192,38 sub total Outstandln Aculal Closing balan￿ curftsnt Total Curient lus Deposit 48.919.76 49.550.10 401.78

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Rèport to th• Iru3teesl members of ) fyNffviLL L &oJff L¢ooP On accounts for the year ended 11 DZLfMISIrf ZOZ Charlty no (If any) OLPÉS Set out on pages I report to the truste8s on my examination of the accounts of the above charity ('the TNSV,) for the year ended Respon8ibllitles and basis of report As the chariivs twstees, you are responsible for the preparation of the accounts in accordan￿ with the requirements of the Charities Act 2011 ("the Act">. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all thè applicable Directions given by the Charity Commission under section 145(5)(b) of the Acl. Independent examiner's ststement I have completed my examination. I confirm that no material matters have come to my attention in connection wth the examination (other than that disclosed below.) which gives me rause to believe that in, any material respect.. the accounting records were not kept in accordanc8 with section 130 of the Charities AGt; or the accounls did not accord with the accounting records., or the aGcounts did not comply with the applicable requirements con￿mIng the fonn and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view whiGh is not a matter onsidered as part of an independent examination. I have no concems and have come 8cro$s no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the b￿CketS if they do nol apply. Slgned: Dale: 07 Name: (*if Relevant profossional qualificauonls) or body cIM(I IER Oct 2018

Ill any): Addresg. 6 UPl£L Llknj IWP7xllLL Sectioii B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of ¢harity accounts: directions and guidance for examiners). Glve here brief details of any items that the examiner wishes to dlsclose. IER Oct 2018

2nd Am thlll & Woburn Scout Grou Charl Number 300435 INCOME AND EXPÉNDITURE ACCOUNT Y￿r to 3IBt D¢¢¢mber 2022 I haveexamthedtho book¥anJ records0fthe2￿AMpthlI1 & Wobum ScA)ulGrowand ¢an (nfirm tho repwnls Ih8trantsa¢lkn¥ forthtryexended3181 Decernb 2D22 2021 INCOME Subs¢riplior Scouts Fund Ralsln Hall&E Hir& 11 189.BQ a509.49 4.277.81 1270.4 S￿ut adivities Cub aci&vities Beaver adivtti88 Grants GiftAid 37.732. & H￿tIn Misc Donallons cash lo be Li r￿red 762.¥8 58.236.OB expENDITURE & Heati 2.428.23 8r1&55 Water Hut Maint Insurance Cleanln Phon8 Scout Hut Pro￿.c1 S¢outWeekl Meelln costs Cub Weekly Meetin CD8ts BeaYerVVEekJl M8otillg.c05ts Scout Tri A¢tlvltles eic Cub Tt1p￿s CamLs Activiti08 et¢ B8av8rTri s, Camps, Actwits8s elc Cam Misc Membgrshl & Fees Fundraisln C8$h to bB i 1 022,fj6 1.582.24 15.48 58,5&3.52 6t.09 50.OD 3,743.76 1,268.72 3 911.13 589.78 7B 690.07 NET FOR YEAR A¢tual Curr¢nt A¢¢ Èalan Op8nlng Current Acc Balance Qutstandln ¢hÈ u•ts a8 at 3111212 Oulsl8nding chequ88 cesl Closin CurmntA¢¢ Balance BANK BALANCES otend of 20.463.99 69 373.75 89.684JS 310.60 310.60 48.919.76 310. Chq 25301È100), 29S7ie114 61. 2 Qhq 2•36 CIV4 noibi Dep061t int8re8t 028.97 1.37 630.34 Outstanding ch8qU85 Incor Cash on Hand at start of CASH on hand 3r 131.75 324.35 £ 569.78 2 192,38 sub total Outstandln Aculal Closing balan￿ curftsnt Total Curient lus Deposit 48.919.76 49.550.10 401.78

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Rèport to th• Iru3teesl members of ) fyNffviLL L &oJff L¢ooP On accounts for the year ended 11 DZLfMISIrf ZOZ Charlty no (If any) OLPÉS Set out on pages I report to the truste8s on my examination of the accounts of the above charity ('the TNSV,) for the year ended Respon8ibllitles and basis of report As the chariivs twstees, you are responsible for the preparation of the accounts in accordan￿ with the requirements of the Charities Act 2011 ("the Act">. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all thè applicable Directions given by the Charity Commission under section 145(5)(b) of the Acl. Independent examiner's ststement I have completed my examination. I confirm that no material matters have come to my attention in connection wth the examination (other than that disclosed below.) which gives me rause to believe that in, any material respect.. the accounting records were not kept in accordanc8 with section 130 of the Charities AGt; or the accounls did not accord with the accounting records., or the aGcounts did not comply with the applicable requirements con￿mIng the fonn and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view whiGh is not a matter onsidered as part of an independent examination. I have no concems and have come 8cro$s no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the b￿CketS if they do nol apply. Slgned: Dale: 07 Name: (*if Relevant profossional qualificauonls) or body cIM(I IER Oct 2018

Ill any): Addresg. 6 UPl£L Llknj IWP7xllLL Sectioii B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of ¢harity accounts: directions and guidance for examiners). Glve here brief details of any items that the examiner wishes to dlsclose. IER Oct 2018