**AMPTHILL SCOUTS AGM MINUTES 5[th] JULY 2023** 

**Attendees:** Andy Lou, Jodie Schmidt Burr, Lee Howes, Sally Amos, Kirsty Morton, Mark Thurgood, Doug Smith, Leigh Tymms, Trish Gooch, Dawn Boughton, Geoff Silk, Kelly Silk, Rachel Gentry 

**Attendees:** Mike Newman 

- Andy Lou presented highlights and key achievements from each section over the last year. 

Andy Lou’s opening speech: 

Hello and welcome to our AGM 2023. I'm Andy, the Group Scout Leader here in Ampthill Scouts. My son Kai is in Cubs, and my daughter Fei is in Guides. It's been my honor to run the group for just over a year. The AGM is a formal meeting we hold as a charity organization. However, today I'd like to approach this meeting as a review of the amazing achievements we've had over the past year and a celebration of what we've accomplished. It's also an opportunity for our scouting children and parents to learn about all the events and activities across the whole group. 

We will conduct the formal vote for the Exec Committee for the next year and address any questions you may have. 

Just a quick note, there is no planned fire alarm test tonight. However, in the event that you do hear the alarm or see a fire where it shouldn't be, please assemble outside the hut towards Coopers Hill. 

We have apologies for absence this evening from our trustees Rachel and Mike. All members of the exec committee are present tonight at the AGM. As we look back over the past year, we can see that so much has been achieved by our Scouting sections, from Beavers through to Scouts, and they've had an incredible amount of fun. Who better than the children from each section to share a few highlights of what they've enjoyed so far? 

- Andy Lou thanked all leaders and assistant leaders and committee members for efforts over the last year. 

- Andy Lou’s speech: 

Now, from a Group level and the exec committee team, we've accomplished a lot through months of hard work, dedication, and perseverance. It's hard to imagine that just one year ago, our hut roof was on the verge of collapse, we had leaking toilets, mouldy walls, and numerous other issues. We faced the mammoth challenge of tackling all of this with limited funds and resources. I'm also extending a huge thanks to everyone who helped deliver the ongoing massive refurbishment project. 



- Minutes from previous AGM (2022) have been circulated and reviewed and no issues have been raised. 

- Treasurers summary: Opened this year with £50k in bank, this is now down to £23k – money has been spent on the Scout Hut refurbishment project. We intend to hold a reserve of £10k (to cover bills & emergency repairs). All accounts are healthy and available to view. Many thanks to Matt Bibby, accounts have now been audited and signed off. 

- Andy presented video from Bear Grylls 

- Executive committee formal vote: 

   - Jodie Schmidt Burr nominated as Group Chair, Rachel seconded. 

   - Kelly Silk nominated as Group Sec, Dawn seconded 

   - Rachel, Mike, Catherine, Maria nominated as Committee Members 

   - Trish stepped down as Group Treasurer. 

   - Lee Howes nominated as Group Treasurer, Sally seconded 

- Tom representing County Commissioner gave the following awards: - Kirsty Morton received the Wood Badge 

      - Luke Woodhead received the Wood Badge & Nights Away permit 

## **AGM is closed for 2023** 



2nd Am
thlll & Woburn Scout Grou
Charl
Number 300435
INCOME AND EXPÉNDITURE ACCOUNT
Y￿r to 3IBt D¢¢¢mber 2022
I haveexamthedtho book¥anJ records0fthe2￿AMpthlI1 & Wobum ScA)ulGrowand
¢an (*nfirm tho repwnls Ih8trantsa¢lkn¥ forthtryexended3181 Decernb
2D22
2021
INCOME
Subs¢riplior
Scouts Fund Ralsln
Hall&E
Hir&
11 189.BQ
a509.49
4.277.81
1270.4
S￿ut adivities
Cub aci&vities
Beaver adivtti88
Grants
GiftAid
37.732.
& H￿tIn
Misc
Donallons
cash lo be Li r￿red
762.¥8
58.236.OB
expENDITURE
& Heati
2.428.23
8r1&55
Water
Hut
Maint
Insurance
Cleanln
Phon8
Scout Hut Pro￿.c1
S¢outWeekl Meelln
costs
Cub Weekly Meetin
CD8ts
BeaYerVVEekJl M8otillg.c05ts
Scout Tri
A¢tlvltles eic
Cub Tt1p￿s CamLs Activiti08 et¢
B8av8rTri
s, Camps, Actwits8s elc
Cam
Misc
Membgrshl & Fees
Fundraisln
C8$h to bB i
1 022,fj6
1.582.24
15.48
58,5&3.52
6t.09
50.OD
3,743.76
1,268.72
3 911.13
589.78
7B 690.07
NET FOR YEAR
A¢tual Curr¢nt A¢¢ Èalan
Op8nlng Current Acc Balance
Qutstandln
¢hÈ
u•ts a8 at 3111212
Oulsl8nding chequ88 cesl
Closin CurmntA¢¢ Balance
BANK BALANCES otend of
20.463.99
69 373.75
89.684JS
310.60
310.60
48.919.76
310.
Chq 25301È100), 29S7ie114 61. 2
Qhq 2•36
CIV4 noib*i
Dep061t
int8re8t
028.97
1.37
630.34
Outstanding ch8qU85
Incor
Cash on Hand at start of
CASH on hand
3r
131.75
324.35
£ 569.78
2 192,38
sub total Outstandln
Aculal Closing balan￿ curftsnt
Total Curient lus Deposit
48.919.76
49.550.10
401.78

CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs report on the
accounts
Section A
Independent Examiner's Report
Rèport to th• Iru3teesl
members of
) fyNffviLL L &oJff L¢ooP
On accounts for the year
ended
11 DZLfMISIrf ZOZ
Charlty no
(If any)
OLPÉS
Set out on pages
I report to the truste8s on my examination of the accounts of the above
charity ('the TNSV,) for the year ended
Respon8ibllitles and
basis of report
As the chariivs twstees, you are responsible for the preparation of the
accounts in accordan￿ with the requirements of the Charities Act 2011
("the Act">.
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carying out my examination, I
have followed all thè applicable Directions given by the Charity Commission
under section 145(5)(b) of the Acl.
Independent
examiner's ststement
I have completed my examination. I confirm that no material matters have
come to my attention in connection wth the examination (other than that
disclosed below.) which gives me rause to believe that in, any material
respect..
the accounting records were not kept in accordanc8 with section 130
of the Charities AGt; or
the accounls did not accord with the accounting records., or
the aGcounts did not comply with the applicable requirements
con￿mIng the fonn and content of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a 'true and fairf view whiGh is not a matter
onsidered as part of an independent examination.
I have no concems and have come 8cro$s no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
Please delete the words in the b￿CketS if they do nol apply.
Slgned:
Dale:
07
Name:
(*if
Relevant profossional
qualificauonls) or body
cIM(I
IER
Oct 2018

Ill any):
Addresg.
6 UPl£L Llknj
IWP7xllLL
Sectioii B
Disclosure
Only complete if the examiner needs to highlight material matters of concern
(see CC32, Independent examination of ¢harity accounts: directions and
guidance for examiners).
Glve here brief details of
any items that the
examiner wishes to
dlsclose.
IER
Oct 2018

2nd Am
thlll & Woburn Scout Grou
Charl
Number 300435
INCOME AND EXPÉNDITURE ACCOUNT
Y￿r to 3IBt D¢¢¢mber 2022
I haveexamthedtho book¥anJ records0fthe2￿AMpthlI1 & Wobum ScA)ulGrowand
¢an (*nfirm tho repwnls Ih8trantsa¢lkn¥ forthtryexended3181 Decernb
2D22
2021
INCOME
Subs¢riplior
Scouts Fund Ralsln
Hall&E
Hir&
11 189.BQ
a509.49
4.277.81
1270.4
S￿ut adivities
Cub aci&vities
Beaver adivtti88
Grants
GiftAid
37.732.
& H￿tIn
Misc
Donallons
cash lo be Li r￿red
762.¥8
58.236.OB
expENDITURE
& Heati
2.428.23
8r1&55
Water
Hut
Maint
Insurance
Cleanln
Phon8
Scout Hut Pro￿.c1
S¢outWeekl Meelln
costs
Cub Weekly Meetin
CD8ts
BeaYerVVEekJl M8otillg.c05ts
Scout Tri
A¢tlvltles eic
Cub Tt1p￿s CamLs Activiti08 et¢
B8av8rTri
s, Camps, Actwits8s elc
Cam
Misc
Membgrshl & Fees
Fundraisln
C8$h to bB i
1 022,fj6
1.582.24
15.48
58,5&3.52
6t.09
50.OD
3,743.76
1,268.72
3 911.13
589.78
7B 690.07
NET FOR YEAR
A¢tual Curr¢nt A¢¢ Èalan
Op8nlng Current Acc Balance
Qutstandln
¢hÈ
u•ts a8 at 3111212
Oulsl8nding chequ88 cesl
Closin CurmntA¢¢ Balance
BANK BALANCES otend of
20.463.99
69 373.75
89.684JS
310.60
310.60
48.919.76
310.
Chq 25301È100), 29S7ie114 61. 2
Qhq 2•36
CIV4 noib*i
Dep061t
int8re8t
028.97
1.37
630.34
Outstanding ch8qU85
Incor
Cash on Hand at start of
CASH on hand
3r
131.75
324.35
£ 569.78
2 192,38
sub total Outstandln
Aculal Closing balan￿ curftsnt
Total Curient lus Deposit
48.919.76
49.550.10
401.78

CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs report on the
accounts
Section A
Independent Examiner's Report
Rèport to th• Iru3teesl
members of
) fyNffviLL L &oJff L¢ooP
On accounts for the year
ended
11 DZLfMISIrf ZOZ
Charlty no
(If any)
OLPÉS
Set out on pages
I report to the truste8s on my examination of the accounts of the above
charity ('the TNSV,) for the year ended
Respon8ibllitles and
basis of report
As the chariivs twstees, you are responsible for the preparation of the
accounts in accordan￿ with the requirements of the Charities Act 2011
("the Act">.
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carying out my examination, I
have followed all thè applicable Directions given by the Charity Commission
under section 145(5)(b) of the Acl.
Independent
examiner's ststement
I have completed my examination. I confirm that no material matters have
come to my attention in connection wth the examination (other than that
disclosed below.) which gives me rause to believe that in, any material
respect..
the accounting records were not kept in accordanc8 with section 130
of the Charities AGt; or
the accounls did not accord with the accounting records., or
the aGcounts did not comply with the applicable requirements
con￿mIng the fonn and content of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a 'true and fairf view whiGh is not a matter
onsidered as part of an independent examination.
I have no concems and have come 8cro$s no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
Please delete the words in the b￿CketS if they do nol apply.
Slgned:
Dale:
07
Name:
(*if
Relevant profossional
qualificauonls) or body
cIM(I
IER
Oct 2018

Ill any):
Addresg.
6 UPl£L Llknj
IWP7xllLL
Sectioii B
Disclosure
Only complete if the examiner needs to highlight material matters of concern
(see CC32, Independent examination of ¢harity accounts: directions and
guidance for examiners).
Glve here brief details of
any items that the
examiner wishes to
dlsclose.
IER
Oct 2018