Annual Report of the Trustee of the Whittlesford Memorial Hall for the Year ending 31rt March 2025 Registered Charity: 300428 Cowndence Address: The Parish ClerL 7 Newton Roa4 Whittl¢sforf Cambridge. CB22 4PF Founded by: A Tntst Deed dated 1st September 1922. as amend by a further Dccd dated 23rd November 1923 ond replacal by a Charity Schwne dated 14th August 21KKI Trustee . The Whittlesford Parish Coun¢iJ Banker8: Santander AIMS: Our responsibility is to provide and ninlaln a H811 for use by the inhabitants of Whittlesford without distinction of political, religious or other opinions, including for meetings, Icctures, classes and other fornis of r¢creation and leisure-time occupatioty with the object improving the conditions of like for the inbabitants of the village. ORGANISATION: Under the provision of a TnLSt Deal and a Scheme of ArrangemenL the management of the Hall is Vest in a Committee, whos¢ members are appointed by the Whittlesford Parish Council. ACHIEVEMENTS: The Hall has continu¢d to provide a vital m¢eting place for members of the village and for Clubs and Socirties. In particular, the Hall continued to h05t early years educational provision for the village via the Whitsers Pre-school or8anisat10 that operates from the Hall during school term-time. The Management Committec continued to develop the facilities that thc Hall offers during thc year to ensure that the Hall remains an attractive venue for the village that fulfils its charitabl¢ objectives. During the year new audio-visual equipment was acquired for Hall users and h&s proved to be a very useful facility. A significant investment was also made to upgrnde and improve parking fa¢ilitics at the Hall through a complete resurfacin8 of the car park. This has improved access to the Hall and has provcd popular with users The resurfacing Work has also resolved drainage issues which had arisen in re¢¢nt y¢ars. The Trustec would like to rerd its thanks to th¢ m¢mbers of the Hall Managemfflit Committee and the caretaker for their continued exemplary work dunng the y¢ar. The village benefits enormously from their vital work for the community. Signed Dated 28th August 2025 Dr Richard Williams Chair of the Whittlesford Parish Council.
Whittlesford Memorial Hall Balance Sheet 31/03/2025
| ASSETS Fixed Assets Building Equipment Provision for depreciation Total Fixed Assets Cash at bank and in hand SantanderCurrent Account Santander Deposit Account Saffron Building Society Total Cash at bank and in hand VAT Debtor Other debtors Total Current Assets Current liabilities Accounts Payable Accruals and deferred income S.106 Funds Total Current Liabilities NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES Long Term Liabilities NET ASSETS Retained Earnings Valuation of Building Surplus for the Year Charity funds |
31 Mar 25 £ 400,000 69,214 -50,252 418,962 2,339 85,037 17,400 104,776 7,314 830 112,920 468 3,762 0 4,230 108,689 527,651 0 0 527,651 141,058 400,000 (13,407) 527,651 |
31 Mar 24 |
|---|---|---|
| £ 400,000 68,761 -47,908 |
||
| 420,853 889 84,502 33,000 |
||
| 118,391 | ||
| 3,714 1,439 |
||
| 123,544 | ||
| 0 3,339 0 |
||
| 3,339 | ||
| 120,205 | ||
| 541,058 0 |
||
| 0 | ||
| 541,058 | ||
| 131,830 400,000 9,228 |
||
| 541,058 |
Page 1 of 9
Whittlesford Memorial Hall
| Whittlesford Memorial Hall | ||
|---|---|---|
| Income/Expenditure 31/03/2025 Note Income E.On Feedback tariff monies Hall Rental Interest Income Other Income s.106 Grant 1 PC Grant amortization Total Income Gross Profit Expense Admin cost - labour Cleaning and Caretaking Labour Materials Subcontract Total Cleaning and Caretaking Depreciation Expense Insurance Licences and Permits Maintenance Building Maintenance 2 Equipment Repairs 3 Total Maintenance Marketing costs Annual Accounts fees Treasurers fees Software Small equipment purchases Sundry Small Expenses Telephone & Wifi Utilities Gas & Electric Waste Removal Water Total Utilities Total Expense Net Ordinary Income Surplus / (Deficit) for the Year |
April 24 to Mar'25 £ 4,921 38,762 4,861 50 0 48,594 48,594 5,838 5,514 1,046 1,679 8,239 2,343 1,567 275 29,466 1,837 31,303 180 (40) 1,887 84 159 50 101 7,793 1,076 1,146 10,015 62,001 (13,407) (13,407) |
April 23 to Mar'24 |
| £ 5,056 34,919 4,612 -300 3,573 |
||
| 47,860 | ||
| 47,860 5,400 5,100 555 950 |
||
| 6,605 2,200 1,522 309 9,857 1,131 |
||
| 10,988 165 600 1,458 69 655 52 101 6,921 1,024 563 |
||
| 8,508 | ||
| 38,632 9,228 |
||
| 9,228 |
Page 2 of 9
Notes
-
1 The trading activities for the year were largely consistent with those of 2023-24. The only significant variances was an increase in the building maintenance expenditure (See note 2).and an increase to the cost of utilities.
-
2 Main projects Car park resurfacing £25378 Redecoration £1926 Maintenance contracts £507
-
3 Main projects Annual alarm and fire contracts £623 PAT Testing £300 Various repairs £914
Page 3 of 9
| Fixed Assets 2024-25 | |||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| Cost | |||||||||||
| Date Acquired |
Qty | Cost | Current year | Depreciation period (years) |
Depreciation in previous years B/F |
NBV at year opening |
Months depreciated in year |
Current Year Dep'n |
Year End Net Value |
Total Depreciation C/F |
|
| Stage Curtains - Main Hall | 05/02/1999 | 8 | 763.38 £ |
0.00 | 3 | 762.38 £ |
1.00 £ |
12 | - £ |
1.00 £ |
762.38 £ |
| **Curtains - Back of Stage | 26/03/1999 | 1 | 154.93 £ |
0.00 | 3 | 153.93 £ |
1.00 £ |
12 | - £ |
1.00 £ |
153.93 £ |
| **Curtains - Millennium Room | 26/09/1999 | 497.73 £ |
0.00 | 3 | 496.73 £ |
1.00 £ |
12 | - £ |
1.00 £ |
496.73 £ |
|
| Stage equipment | 09/11/2001 | 1 | 1,210.68 £ |
0.00 | 5 | 1,209.68 £ |
1.00 £ |
12 | - £ |
1.00 £ |
1,209.68 £ |
| *Piano | 06/04/2001 | 1 | 1.00 £ |
0.00 | N/A | - £ |
1.00 £ |
12 | - £ |
1.00 £ |
- £ |
| *Stage system(original) | 06/04/2001 | 3,500.00 £ |
0.00 | 3 | 3,499.00 £ |
1.00 £ |
12 | - £ |
1.00 £ |
3,499.00 £ |
|
| Large trestle tables | 04/11/2002 | 10 | 1,401.56 £ |
- | 3 | 1,400.56 £ |
1.00 £ |
12 | - £ |
1.01 £ |
1,400.56 £ |
| Small trestle tables | 27/08/2004 | 10 | 731.02 £ |
- | 3 | 730.02 £ |
1.00 £ |
12 | - £ |
1.01 £ |
730.02 £ |
| Table truck & 3chair trolley | 27/08/2004 | 432.25 £ |
- | 3 | 431.25 £ |
1.01 £ |
12 | - £ |
1.01 £ |
431.25 £ |
|
| Shed | 04/08/2005 | 3,244.65 £ |
- | 5 | 3,243.65 £ |
1.01 £ |
12 | - £ |
1.01 £ |
3,243.65 £ |
|
| Headset mikes | 12/08/2005 | 688.46 £ |
- | 3 | 687.46 £ |
1.01 £ |
12 | - £ |
1.01 £ |
687.46 £ |
|
| Liebherr UKS 5000 Fridge | 19/10/2007 | 1 | 612.77 £ |
- | 5 | 612.76 £ |
1.01 £ |
12 | - £ |
1.01 £ |
612.76 £ |
| Hand driers | 14/11/2011 | 806.59 £ |
- | 5 | 806.57 £ |
0.01 £ |
12 | - £ |
0.01 £ |
806.57 £ |
|
| Solarpanels | 30/11/2011 | 25,175.00 £ |
- | 25 | 12,596.33 £ |
12,578.67 £ |
12 | 1,007.00 £ |
11,571.67 £ |
13,603.33 £ |
|
| Underfloor heating | 16/08/2010 | 1,219.50 £ |
- | 10 | 1,219.50 £ |
- £ |
12 | - £ |
- £ |
1,219.50 £ |
|
| Main Hall curtains | 30/07/2014 | 718.87 £ |
- | 5 | 718.87 £ |
- £ |
12 | - £ |
- £ |
718.87 £ |
|
| Chairs(195) | 05/08/2014 | 4,553.10 £ |
0.00 | 5 | 4,553.10 £ |
- £ |
12 | - £ |
- £ |
4,553.10 £ |
|
| 10 x Tables | 15/05/2015 | 681.93 £ |
0.00 | 5 | 681.93 £ |
- £ |
12 | - £ |
- £ |
681.93 £ |
|
| Drinks cooler | 03/08/2015 | 512.40 £ |
0.00 | 5 | 512.40 £ |
- £ |
12 | - £ |
- £ |
512.40 £ |
|
| Boiler | 31/10/2017 | 4,490.42 £ |
0.00 | 5 | 4,490.42 £ |
- £ |
12 | - £ |
- £ |
4,490.42 £ |
|
| A/C unit | 31/10/2017 | 3,603.00 £ |
0.00 | 5 | 3,603.00 £ |
- £ |
12 | - £ |
- £ |
3,603.00 £ |
|
| Tables | 10/10/2017 | 1,091.33 £ |
0.00 | 5 | 1,091.34 £ |
- £ |
12 | - £ |
- £ |
1,091.34 £ |
|
| Henryvacuum cleaner | 10/10/2017 | 141.66 £ |
0.00 | 5 | 141.66 £ |
- £ |
12 | - £ |
- £ |
141.66 £ |
|
| 6 x small tables | 06/02/2019 | 454.32 £ |
0.00 | 5 | 454.32 £ |
- £ |
12 | - £ |
- £ |
454.32 £ |
|
| Under Stage Storage | 23/08/2019 | 8,000.00 £ |
0.00 | 10 | 3,466.66 £ |
4,533.34 £ |
12 | 800.00 £ |
3,733.34 £ |
4,266.66 £ |
|
| Micro-Wave Oven | 27/11/2021 | 87.50 £ |
0.00 | 5 | 52.50 £ |
35.00 £ |
12 | 17.50 £ |
17.50 £ |
70.00 £ |
|
| LightingUpgrade | 07/05/2023 | 3,122.00 £ |
- £ |
10 | 286.18 £ |
2,835.82 £ |
12 | 312.20 £ |
2,523.62 £ |
598.38 £ |
|
| New Hot Water boiler | 24/03/2024 | 885.19 £ |
- £ |
10 | 7.21 £ |
857.98 £ |
12 | 88.52 £ |
769.46 £ |
95.73 £ |
|
| 68,781.24 £ |
- £ |
47,909.41 £ |
20,852.86 £ |
2,225.21 £ |
18,627.66 £ |
50,134.60 £ |
|||||
| TV,Stand and Cables | 22/09/2024 | 415.16 £ |
3 | 7 | 80.73 £ |
334.43 £ |
|||||
| - £ |
|||||||||||
| - £ |
|||||||||||
| Clock | 03/09/2024 | 37.49 £ |
37.49 £ |
- £ |
|||||||
| 68,781.24 £ |
452.65 £ |
47,909.41 £ |
20,852.86 £ |
2,343.42 £ |
18,962.09 £ |
50,134.60 £ |
Page 4 of 9
Whittlesford Memorial Hall Creditors As of 31 March 24
Accounts Payable
| Accounts Payable | |
|---|---|
| ESPO Pennon Total Accounts Payable |
£ 340 128 |
| 468 |
Accruals and Deferred income
| Gas Electricity Water Licences and Permits Accounts Treasurers Fees Deferred income |
1,533 642 400 275 305 65 542 |
|---|---|
| 3,762 |
0
Page 5 of 9
Whittlesford Memorial Hall Debtors Summary As of 31 March 2024
| Accrued interest income Accrued income (March revenues invoiced in April) Total Other Debtors |
£ 231 599 |
|---|---|
| 830 |
Page 6 of 9
| CHARITY COMMISSION Ch? Et4GIANn AN'D ¥¥ALIS Independenl examlner's report on the accounts Se¢iion A Indepcndent E¥amlne¥'s Repo R•portto tho trust¥ÉK mémbérs of wthill0[d f4lèthonal Hall Ob ar¢ounts iur the year 31Jt V•r=h 2G25 end CttErity r•0 300428 If any) R4p•ctlv• r•sponslbllltlos ol Irustèèts ahd éXamlry rm thatI.& twstthÈ brè rswnGibl• for tn• iY•Datkn of tb& atttyjntrs Attwidar¢ Wth ehariti?8 A# 2011 (tr AEfi_ The Gharity'&trwt885 GlFe[that an aut45 not re4uir8& forttrxs yaAT IdJ section 144 of Ihe Aci ano that Independem e¥arnination is It Ls rny v95pollsibility lo.. xamim at¢Dunls under s1¢ 145 Df thp Charrtiry$AGt. lu IIiE 1vY11Ldb1 DiieLIL'11S yiveri by Ilig Chd1liy CL¥11$&k 145ISi(11 urthpAd io siaie Whemar partlCLK¥mattérs havÈ comeio my BAg59 ol inoependent My examlnèfjon was carriea in 8ccordan¢e oer¥al D(J$ gi¥Yn emaminers statumont die Chuity Commisshx. An exqmiTr&tKJn indjdas a ioview of the "couniinll rLt¢rds kBpI by tho ¢haflty and a comparison oftl'e a¢¢wS sented thDsp re(vtFs. It 815g include5 ¢xnydprallai otany unuwja Iteir5 or ¢Ji¥cicsures In the J=rounts and stthing explanJliDDS fryn tnjstses Concerning aiy SLKh matttrs. The WOQéaurt8 undertaker%éo prode all the evidence that Wr>U be requir1 In a audiL and nSequ?nt no oplnffi 15 grrfen as lo ¥éhether the aGMunt$ prtt•Trta Inje an4 1• r fjnd ts r•xYt Iim¢ed to out tt 21*errent ljelow IER July 2024
Indèp•ndént In conrecthJnwrth rny ex3ff.knlan. Thts mat¥ia rniers hè come to my examine otst?m•nt 3ttwtr.¢n whith 1¢ bll$v th•1 in. matRnal r•GFtt." Bccour.tiry rrS kept in 3rr.CP w.th Sgdion 130 of Ch8nlTrèB Ad." Or the ¥c¢Dbntsdid nDt yBrord the f03.. yr actDbrtsdid ntst-tsmth wtth the applt•ble r•quh-•rnts ry)ncerrying Ihe ftsrm and corrt?nt Trf 8ccoutrt5 Yet in Cnxrities IAc¢ounts and Repcrts) Rèaiilatiorts 2008 )trer tlar any rIrement Iiatlhe aClTrts give & Irue and fair. 15 Dct a rnatter Consider as Fqrt of ali in¢Jepeno?rt txaiminatioii. I have rD Cop.CErt aNJ have come a(X056 no tther rnarters in VMII lilInli011 io wh1h attenittyi ¥hodd L'e ¢Jidwii this report in oidei lo elid1b L¥¥Jtsldridlthg ofihtr lu iedLhÈd. DA. 22 2025 Signed: P+Mlip E& Relovani prolesslonal ' FCCI% qualmcatl)NsI or body Assc<lalon tsf C.ArtiriAd ArtalS IACCA lif &ny?= AddroBB: 20 StrèBt Lill Shtrrd c822 5- IER July 2024
Section B DI5GlogkiTe nl¥ Inpr neerts po ni8hliEht mY.eri•l rtrniirvrr lieE CC3). IndeDendent examination ot ciaTtry accouniJr.. d.rectiOYi eiiKlapce tor exèmlnersl, IER July 2024 Date Page9of9
Indwndont In conr¢tV wKh my Axar.Inan. no ma31 hav• tom•to my axamin•f$ stat•m•nt rne cause lo Wie¥e in. menal respèct.. tr accounting recordE nDt kept accoar.O w.th 88¢tian 130 ol Ihe Ch#nbes Ad- c the 8¢rDnts ¢Jxl tsol the ocr4untirg the ac¢our.ts did not ¥omFty tihthe applirabler¥uir•rneni& conE¢nins Ihe farrn and contBnt of aGCOLmt5 Sqt OLt in thE Charli% (Accounts and Reports) Rwul3t4orM 2W8 ?thertlan eny requirernerrt thai a(y>)un15 gr¥e & Irue f8ii' 15 nct a matter nsidereQ as of an ind8penLert 6xnInOn. I he no COPGern5 have -ome 8uoss no athei matter5 in connecb'on itll tM exèjiiinaiion ttpwtrurh 81tenlWi ¥liould Le drawii In report M LL>I¥ u1¥JwIti of Ilw aGLwnlts ts) b# i#&li&d Datè: - JU225 sswed: N4rnc: . Philip Ewns Rdwant prrJleÈÈlon4 FCCA quallNclon(Gl or body AssDdaiDn tsl f.harfftrAd C.WIle Arttwtani&{ACCA} Ilf Any1= Addvess: 20 Cknjrth Str•6t '.tk Sh•KDrd CamtrAdge C822 54G
CHARITY COMMISSION OR ENGIANn AK.D ' Independent examlner's report on the accounts Stctlon A In deptntltttt Examl s Rtport Report lo the trust(%[ VthItO8sford Hall On aGCOUTts tur th• y••r 31 st M•r=h 2GIS ended Chority 3004&8 11 any) Set out 1 Tha charitys trust are r8sponsibla for tna pratsaration of th6 accounts in atc4rtJThrcg w.th Charftks Ad 2011 <'the Acfl- r•sponslbllltl•& of The chority's trustB?s consider that an audit is not required fDr this year una8r Xion 144 4)f the Aci and that indepond8nt examin2Ation is It k my rowonsibility to.. examinè the aEeoLfflls uler 52dion 145 of Chorli2s Ad. IL) fulkw iliy Di11 givwi by Ihe ChaTily Cyrlitrrdl0n under secliDti 14545jibl of th¢ Ad, ?nd io partlCLir mattÉrs its my ot i1¥depelJellI My exèminatson out in accordance with geDetHI DirEcfj$ giyetri ex4rninErs statlent ty the Charity Commission. An exarnination inclJdcs a review of th aErA)uniing rLords k8ri by tho chariiy 3nd a C47rnPatison tsf accounts sented hD5e (Jr[S3. It alsJ inGlude¥ ot any unusual Iteff s or ¢Ji5C4c¥ures In the 8-.rA)unts and 3eeking expl¥n¥liDns from the trustses conc8ming aiy such mattws. Thè protédures undertaken do not prowde all ihe evidence that woukl be requira in a.1 8udit ar consqutsAtly oplnian 15 givn as to ¥&hpther th? aecounts present a true and fa r vie and Ihe report Is Ilmlled to thos sel out tn lh* ¥t&tetrent tjelow IER July 2024