Annual Report of the Trustee of the Whittlesford Memorial Hall for the Year
ending 31rt March 2025
Registered Charity: 300428
Cowndence Address: The Parish ClerL 7 Newton Roa4 Whittl¢sforf Cambridge.
CB22 4PF
Founded by:
A Tntst Deed dated 1st September 1922. as amend by a further Dccd
dated 23rd November 1923 ond replacal by a Charity Schwne dated 14th
August 21KKI
Trustee .
The Whittlesford Parish Coun¢iJ
Banker8:
Santander
AIMS: Our responsibility is to provide and ninlaln a H811 for use by the inhabitants of
Whittlesford without distinction of political, religious or other opinions, including for meetings,
Icctures, classes and other fornis of r¢creation and leisure-time occupatioty with the object
improving the conditions of like for the inbabitants of the village.
ORGANISATION: Under the provision of a TnLSt Deal and a Scheme of ArrangemenL the
management of the Hall is Vest in a Committee, whos¢ members are appointed by the
Whittlesford Parish Council.
ACHIEVEMENTS: The Hall has continu¢d to provide a vital m¢eting place for members of the
village and for Clubs and Socirties. In particular, the Hall continued to h05t early years educational
provision for the village via the Whitsers Pre-school or8anisat10 that operates from the Hall
during school term-time.
The Management Committec continued to develop the facilities that thc Hall offers during thc
year to ensure that the Hall remains an attractive venue for the village that fulfils its charitabl¢
objectives. During the year new audio-visual equipment was acquired for Hall users and h&s
proved to be a very useful facility. A significant investment was also made to upgrnde and improve
parking fa¢ilitics at the Hall through a complete resurfacin8 of the car park. This has improved
access to the Hall and has provcd popular with users The resurfacing Work has also resolved
drainage issues which had arisen in re¢¢nt y¢ars.
The Trustec would like to rerd its thanks to th¢ m¢mbers of the Hall Managemfflit Committee
and the caretaker for their continued exemplary work dunng the y¢ar. The village benefits
enormously from their vital work for the community.
Signed
Dated 28th August 2025
Dr Richard Williams
Chair of the Whittlesford Parish Council.
## **Whittlesford Memorial Hall Balance Sheet 31/03/2025**
|**ASSETS**
**Fixed Assets**
Building
Equipment
Provision for depreciation
**Total Fixed Assets**
**Cash at bank and in hand**
SantanderCurrent Account
Santander Deposit Account
Saffron Building Society
**Total Cash at bank and in hand**
**VAT Debtor**
**Other debtors**
**Total Current Assets**
**Current liabilities**
Accounts Payable
Accruals and deferred income
S.106 Funds
**Total Current Liabilities**
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT LIABILITIES**
**Long Term Liabilities**
**NET ASSETS**
Retained Earnings
Valuation of Building
Surplus for the Year
**Charity funds**|**31 Mar 25**
£
400,000
69,214
-50,252
**418,962**
2,339
85,037
17,400
104,776
7,314
830
112,920
468
3,762
0
4,230
108,689
527,651
0
0
**527,651**
141,058
400,000
(13,407)
**527,651**|**31 Mar 24**|
|---|---|---|
|||£
400,000
68,761
-47,908|
|||**420,853**
889
84,502
33,000|
|||118,391|
|||3,714
1,439|
|||123,544|
|||0
3,339
0|
|||3,339|
|||120,205|
|||541,058
0|
|||0|
|||**541,058**|
|||131,830
400,000
9,228|
|||**541,058**|
Page 1 of 9
## **Whittlesford Memorial Hall**
|**Whittlesford Memorial Hall**|||
|---|---|---|
|**Income/Expenditure 31/03/2025**
**Note**
**Income**
**E.On Feedback tariff monies**
**Hall Rental**
**Interest Income**
**Other Income**
**s.106 Grant**
**1**
**PC Grant amortization**
**Total Income**
**Gross Profit**
**Expense**
**Admin cost - labour**
**Cleaning and Caretaking**
**Labour**
**Materials**
**Subcontract**
**Total Cleaning and Caretaking**
**Depreciation Expense**
**Insurance**
**Licences and Permits**
**Maintenance**
**Building Maintenance**
**2**
**Equipment Repairs**
**3**
**Total Maintenance**
**Marketing costs**
**Annual Accounts fees**
**Treasurers fees**
**Software**
**Small equipment purchases**
**Sundry Small Expenses**
**Telephone & Wifi**
**Utilities**
**Gas & Electric**
**Waste Removal**
**Water**
**Total Utilities**
**Total Expense**
**Net Ordinary Income**
**Surplus / (Deficit) for the Year**|**April 24 to**
**Mar'25**
£
4,921
38,762
4,861
50
0
**48,594**
**48,594**
5,838
5,514
1,046
1,679
**8,239**
2,343
1,567
275
29,466
1,837
**31,303**
180
(40)
1,887
84
159
50
101
7,793
1,076
1,146
**10,015**
**62,001**
(13,407)
(13,407)|**April 23**
**to Mar'24**|
|||£
5,056
34,919
4,612
-300
3,573|
|||**47,860**|
|||**47,860**
5,400
5,100
555
950|
|||**6,605**
2,200
1,522
309
9,857
1,131|
|||**10,988**
165
600
1,458
69
655
52
101
6,921
1,024
563|
|||**8,508**|
|||**38,632**
9,228|
|||**9,228**|
Page 2 of 9
## Notes
- **1** The trading activities for the year were largely consistent with those of 2023-24. The only significant variances was an increase in the building maintenance expenditure (See note 2).and an increase to the cost of utilities.
- **2** Main projects Car park resurfacing **£25378** Redecoration **£1926** Maintenance contracts **£507**
- **3** Main projects Annual alarm and fire contracts **£623** PAT Testing **£300** Various repairs **£914**
Page 3 of 9
|**Fixed Assets 2024-25**||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
||||**Cost**|||||||||
||**Date**
**Acquired**|**Qty**|**Cost**|**Current year**|**Depreciation**
**period (years)**|**Depreciation in**
**previous years**
**B/F**|**NBV at year**
**opening**|**Months**
**depreciated in**
**year**|**Current Year**
**Dep'n**|**Year End Net**
**Value**|**Total**
**Depreciation C/F**|
|||||||||||||
|Stage Curtains - Main Hall|05/02/1999|8|763.38
£|0.00|3|762.38
£|1.00
£|12|-
£|1.00
£|762.38
£|
|**Curtains - Back of Stage|26/03/1999|1|154.93
£|0.00|3|153.93
£|1.00
£|12|-
£|1.00
£|153.93
£|
|**Curtains - Millennium Room|26/09/1999||497.73
£|0.00|3|496.73
£|1.00
£|12|-
£|1.00
£|496.73
£|
|Stage equipment|09/11/2001|1|1,210.68
£|0.00|5|1,209.68
£|1.00
£|12|-
£|1.00
£|1,209.68
£|
|*Piano|06/04/2001|1|1.00
£|0.00|N/A|-
£|1.00
£|12|-
£|1.00
£|-
£|
|*Stage system(original)|06/04/2001||3,500.00
£|0.00|3|3,499.00
£|1.00
£|12|-
£|1.00
£|3,499.00
£|
|Large trestle tables|04/11/2002|10|1,401.56
£|-|3|1,400.56
£|1.00
£|12|-
£|1.01
£|1,400.56
£|
|Small trestle tables|27/08/2004|10|731.02
£|-|3|730.02
£|1.00
£|12|-
£|1.01
£|730.02
£|
|Table truck & 3chair trolley|27/08/2004||432.25
£|-|3|431.25
£|1.01
£|12|-
£|1.01
£|431.25
£|
|Shed|04/08/2005||3,244.65
£|-|5|3,243.65
£|1.01
£|12|-
£|1.01
£|3,243.65
£|
|Headset mikes|12/08/2005||688.46
£|-|3|687.46
£|1.01
£|12|-
£|1.01
£|687.46
£|
|Liebherr UKS 5000 Fridge|19/10/2007|1|612.77
£|-|5|612.76
£|1.01
£|12|-
£|1.01
£|612.76
£|
|Hand driers|14/11/2011||806.59
£|-|5|806.57
£|0.01
£|12|-
£|0.01
£|806.57
£|
|Solarpanels|30/11/2011||25,175.00
£|-|25|12,596.33
£|12,578.67
£|12|1,007.00
£|11,571.67
£|13,603.33
£|
|Underfloor heating|16/08/2010||1,219.50
£|-|10|1,219.50
£|-
£|12|-
£|-
£|1,219.50
£|
|Main Hall curtains|30/07/2014||718.87
£|-|5|718.87
£|-
£|12|-
£|-
£|718.87
£|
|Chairs(195)|05/08/2014||4,553.10
£|0.00|5|4,553.10
£|-
£|12|-
£|-
£|4,553.10
£|
|10 x Tables|15/05/2015||681.93
£|0.00|5|681.93
£|-
£|12|-
£|-
£|681.93
£|
|Drinks cooler|03/08/2015||512.40
£|0.00|5|512.40
£|-
£|12|-
£|-
£|512.40
£|
|Boiler|31/10/2017||4,490.42
£|0.00|5|4,490.42
£|-
£|12|-
£|-
£|4,490.42
£|
|A/C unit|31/10/2017||3,603.00
£|0.00|5|3,603.00
£|-
£|12|-
£|-
£|3,603.00
£|
|Tables|10/10/2017||1,091.33
£|0.00|5|1,091.34
£|-
£|12|-
£|-
£|1,091.34
£|
|Henryvacuum cleaner|10/10/2017||141.66
£|0.00|5|141.66
£|-
£|12|-
£|-
£|141.66
£|
|6 x small tables|06/02/2019||454.32
£|0.00|5|454.32
£|-
£|12|-
£|-
£|454.32
£|
|Under Stage Storage|23/08/2019||8,000.00
£|0.00|10|3,466.66
£|4,533.34
£|12|800.00
£|3,733.34
£|4,266.66
£|
|Micro-Wave Oven|27/11/2021||87.50
£|0.00|5|52.50
£|35.00
£|12|17.50
£|17.50
£|70.00
£|
|LightingUpgrade|07/05/2023||3,122.00
£|-
£|10|286.18
£|2,835.82
£|12|312.20
£|2,523.62
£|598.38
£|
|New Hot Water boiler|24/03/2024||885.19
£|-
£|10|7.21
£|857.98
£|12|88.52
£|769.46
£|95.73
£|
|||||||||||||
||||68,781.24
£|-
£||47,909.41
£|20,852.86
£||2,225.21
£|18,627.66
£|50,134.60
£|
|TV,Stand and Cables|22/09/2024|||415.16
£|3|||7|80.73
£|334.43
£||
|||||||-
£||||||
|||||||-
£||||||
|Clock|03/09/2024|||37.49
£|||||37.49
£|-
£||
|||||||||||||
||||**68,781.24**
**£**|**452.65**
**£**||**47,909.41**
**£**|**20,852.86**
**£**||**2,343.42**
**£**|**18,962.09**
**£**|**50,134.60**
**£**|
Page 4 of 9
**Whittlesford Memorial Hall Creditors As of 31 March 24**
## **Accounts Payable**
|**Accounts Payable**||
|---|---|
|ESPO
Pennon
**Total Accounts Payable**|£
340
128|
||468|
## **Accruals and Deferred income**
|Gas
Electricity
Water
Licences and Permits
Accounts
Treasurers Fees
Deferred income|1,533
642
400
275
305
65
542|
|---|---|
||3,762|
0
Page 5 of 9
**Whittlesford Memorial Hall Debtors Summary As of 31 March 2024**
|**Accrued interest income**
**Accrued income (March revenues invoiced in April)**
**Total Other Debtors**|£
**231**
**599**|
|---|---|
||**830**|
Page 6 of 9
| CHARITY COMMISSION
Ch? Et4GIANn AN'D ¥¥ALIS
Independenl examlner's report on the
accounts
Se¢iion A
Indepcndent E¥amlne¥'s Repo
R•portto tho trust¥*ÉK
mémbérs of
wthill0[d f4lèthonal Hall
Ob ar¢ounts iur the year 31Jt V•r=h 2G25
end
CttErity r•0 300428
If any)
R4*p•ctlv•
r•sponslbllltlos ol
Irustèèts ahd éXamlry
rm thatI.& twst*thÈ brè r*swnGibl• for tn• iY•D*atkn of tb& atttyjntrs
Attwidar¢ Wth ehariti?8 A# 2011 (tr AEfi_
The Gharity'&trwt885 GlFe[that an au*t45 not re4uir8& forttrxs yaAT
IdJ section 144 of Ihe Aci ano that Independem e¥arnination is
It Ls rny v95pollsibility lo..
xamim at¢Dunls under s1¢ 145 Df thp Charrtiry$AGt.
lu IIiE 1vY11Ldb1 DiieLIL'11S yiveri by Ilig Chd1liy CL¥11$&k
145ISi(11 urthpAd
io siaie Whemar partlCLK¥mattérs havÈ comeio my
BAg59 ol inoependent My examlnèfjon was carriea in 8ccordan¢e oer*¥al D(J$ gi¥Yn
emaminers statumont die Chuity Commisshx. An exqmiTr&tKJn indjdas a ioview of the
"couniinll rLt¢rds kBpI by tho ¢haflty and a comparison oftl'e a¢¢wS
sented thDsp re(vtFs. It 815g include5 ¢xnydprallai otany unuwja
Iteir5 or ¢Ji¥cicsures In the J=rounts and stthing explanJliDDS fryn
tnjstses Concerning aiy SLKh matttrs. The WOQéaurt8 undertaker%éo
prode all the evidence that Wr>U be requir1 In a* audiL and
nSequ?nt no oplnffi 15 grrfen as lo ¥éhether the aGMunt$ prtt•Trta Inje
an4 1• r fjnd ts r•xYt Iim¢ed to out tt
21*errent ljelow
IER
July 2024
Indèp•ndént In conrecthJnwrth rny ex3ff.kn*lan. Thts mat¥ia rn*iers h*è come to my
examine* otst?m•nt 3ttwtr.¢n whith 1¢ b*ll$v* th•1 in. matRnal r•GF*tt."
Bccour.tiry rrS kept in 3rr.CP w.th Sgdion 130
of Ch8nlTrèB Ad." Or
the ¥c¢Dbntsdid nDt yBrord the f03.. yr
actDbrtsdid ntst-tsmth wtth the applt•ble r•quh-•rnts
ry)ncerrying Ihe ftsrm and corrt?nt Trf 8ccoutrt5 Yet in Cnxrities
IAc¢ounts and Repcrts) Rèaiilatiorts 2008 )trer tlar any rIrement
Iiatlhe aClTrts give & Irue and fair. 15 Dct a rnatter
Consider as Fqrt of ali in¢Jepeno?rt txaiminatioii.
I have rD Cop.CErt aNJ have come a(X056 no tther rnarters in
VMII lilInli011 io wh1h attenittyi ¥hodd L'e ¢Jidwii this report in
oidei lo elid1b L¥¥J**tsldridlthg ofihtr lu iedLhÈd.
DA. 22 2025
Signed:
P+Mlip E&
Relovani prolesslonal ' FCCI%
qualmcatl*)NsI or body Assc)un15 gr¥e & Irue f8ii' 15 nct a matter
nsidereQ as of an ind8penLert 6x*nInOn.
I he no COPGern5 have -ome 8uoss no athei matter5 in connecb'on
itll tM exèjiiinaiion ttpwtrurh 81tenlWi ¥liould Le drawii In report M
LL>*I*¥ u1¥Jw*Iti of Ilw aGLwnlts ts) b# i#&li&d
Datè: - JU225
sswed:
N4rnc: . Philip Ewns
Rdwant prrJleÈÈlon4 FCCA
quallNc*lon(Gl or body AssDdaiDn tsl f.harfftrAd C.WIle Arttwtani&{ACCA}
Ilf Any1=
Addvess: 20 Cknjrth Str•6t
'.tk Sh•KDrd
CamtrAdge C822 54G
CHARITY COMMISSION
OR ENGIANn AK.D '
Independent examlner's report on the
accounts
Stctlon A
In deptntltttt Examl s Rtport
Report lo the trust(%[
VthItO8sford Hall
On aGCOUTts tur th• y••r 31 st M•r=h 2GIS
ended
Chority 3004&8
11 any)
Set out 1
Tha charitys trust are r8sponsibla for tna pratsaration of th6 accounts in
atc4rtJThrcg w.th Charftks Ad 2011 <'the Acfl-
r•sponslbllltl•& of
The chority's trustB?s consider that an audit is not required fDr this year
una8r *Xion 144 4)f the Aci and that indepond8nt examin2Ation is
It k my rowonsibility to..
examinè the aEeoLfflls uler 52dion 145 of Chorli2s Ad.
IL) fulkw iliy Di11 givwi by Ihe ChaTily Cyrlitrrdl0n
under secliDti 14545jibl of th¢ Ad, ?nd
io partlCLi*r mattÉrs its my
ot i1¥depelJellI My exèminatson out in accordance with geDetHI DirEcfj$ giyetri
ex4rninErs statlent ty the Charity Commission. An exarnination inclJdcs a review of th
aErA)uniing rL*ords k8ri by tho chariiy 3nd a C47rnPatison tsf accounts
sented *hD5e (Jr[S3. It alsJ inGlude¥ ot any unusual
Iteff s or ¢Ji5C4c¥ures In the 8-.rA)unts and 3eeking expl¥n¥liDns from the
trustses conc8ming aiy such mattws. Thè protédures undertaken do not
prowde all ihe evidence that woukl be requira in a.1 8udit ar
cons*qutsAtly oplnian 15 giv*n as to ¥&hpther th? aecounts present a true
and fa r vie* and Ihe report Is Ilmlled to thos* sel out tn lh*
¥t&tetrent tjelow
IER
July 2024