Annual Report of the Trustee of the Whittlesford Memorial Hall for the Year ending 31[st] March 2024
Registered Charity: 300428
Correspondence Address: The Parish Clerk, 7 Newton Road, Whittlesford, Cambridge. CB22 4PF
Founded by: A Trust Deed dated 1[st] September 1922, as amended by a further Deed dated 23[rd] November 1923 ,and replaced by a Charity Scheme dated 14[th] August 2000 Trustee : The Whittlesford Parish Council Bankers: Santander
AIMS : Our responsibility is to provide and maintain a Hall for use by the inhabitants of Whittlesford without distinction of political, religious or other opinions, including for meetings, lectures, classes and other forms of recreation and leisure-time occupation, with the object improving the conditions of like for the inhabitants of the village.
ORGANISATION : Under the provision of a Trust Deed and a Scheme of Arrangement, the management of the Hall is vested in a Committee, whose members are appointed by the Whittlesford Parish Council.
ACHIEVEMENTS : The Hall has continued to provide a vital meeting place for members of the village and for Clubs and Societies. In particular, the Hall continued to host early years educational provision for the village via the Whitsers Pre-School organisation, that operates from the Hall during school term-time.
The Management Committee continued to develop the facilities that the Hall offers during the year to ensure that the Hall remains an attractive venue for the village that fulfils its charitable objectives.
The Trustee would like to record its thanks to the members of the Hall Management Committee and the caretaker for their work during the year. The village continues to benefit from their vital work for the community.
Signed
Dated 29[th] October 2024
Dr Richard Williams Chair of the Whittlesford Parish Council.
| Whittlesford MemorialHall BalanceSheet3110312024 |
|||
|---|---|---|---|
| ASSETS | 31 Mar24 --'T- |
31 Mar23 : |
|
| Fixed | Assets | ||
| Building | 400,000 | 400,000 | |
| Equipment | 68,761 | 69,846 | |
| Provisionfor depreciation | -47,908 | 49,217 | |
| TotalFixedAssets | 420,853 | ||
| Gash | atbank and in hand | ||
| SantanderCunent Account | 889 | 30,457 | |
| SantanderDepositAccount | 84,502 | 81,686 | |
| TotalGash | atbank and in hand SaffronBuildingSociety |
33,000 _TiEFI |
0 m |
| VAT Debtor | 3,714 | 2,403 | |
| Otherdebtors | 1,439 | 1,508 | |
| Total Current Assets | 123,544 | -i163'il' | |
| Currentliabllities | |||
| AccountsPayable | 0 | u4 | |
| Accrualsanddefened income | 3,339 | 936 | |
| S.106Funds | 0 | 3,573 | |
| Total GurrentLiabilities | 3,339 | 4,853 | |
| NET GURRENTASSETS | 120,205 | 111,241 | |
| TOTAL ASSETS LESS CURRENT LIABILITIES | 541,058 | 531,830 | |
| Long | TermLiabllities | 0 | 0 |
| NETASSETS | 0 ----EAiFSo' |
||
| Retained Eamings | --0" -af-ota,' 131,830 |
123,310 | |
| Valuation ofBuilding | 400,000 | 400,000 | |
| Surplus for theYear | 9,228 | 8,520 | |
| Charityfunds | 531,830 |
| WhittlesfordMemorialHall | WhittlesfordMemorialHall | WhittlesfordMemorialHall | |||
|---|---|---|---|---|---|
| lncome/Expenditure3110312024 | April23 toMar'24 |
Aprll22 to Ma/23 |
|||
| lncome | f | e | |||
| E.On Feedback | tarifimonles | 5,056 | 4,898 | ||
| - | |||||
| Hall Rental | 34,919 | 33,705 | |||
| lnterest lncome | 4,612 | 1,063 | |||
| Otherlncorne | -300 | 555 | |||
| s.l06Grant | 3,573 | 0 | |||
| PGGrantamortlzatlon | 0 | ||||
| Totallncome | 47,860 | 40,221 | |||
| Gross Profit | 47,860 | N,221 | |||
| Expense | |||||
| Admin cost-labour | s,400 | 5,100 | |||
| Gleaningand Caretaklng | Labour | 5,'t00 | 4,850 | ||
| Materials | 555 | 466 | |||
| Subcontract | 950 | 1,185 | |||
| Tota! CleaningandGaretaklng | 6,605 | 6,501 | |||
| Depraciatlon Expense | 2,200 | 3,014 | |||
| lnsurance | 1,522 | 't,442 | |||
| Licencee andPermits | 309 | 252 | |||
| ilaintenance | BulldlngMalntenance | 2 | 9,857 | 5,706 | |
| EqulpmentRepalrs | 3 | 1,131 | 1,603 | ||
| To,ta!ilIalntenance | 10,ggg | 7,309 | |||
| llarkctingcosts | 165 | 155 | |||
| AnnualAccounts fues | 600 | 425 | |||
| Treasurets fees | 1,458 | 1,755 | |||
| Softrvare | 69 | 238 | |||
| Smallequipmentpurchases | 655 | 364 | |||
| SundrySmallExpenses | 52 | ||||
| Telephone&tlVifi | 101 | 101 | |||
| Utilitles | Gas &Electric | 6,921 | 3,922 | ||
| Waste Removal | 1,024 | 740 | |||
| Water Total Utlllties |
-g8,508 | j 5,045 |
|||
| TotalExpense | 38,632 | 31,701 | |||
| NetOrdinary lncome | 9,228 | 8,520 | |||
| Surplus forthe Year | 9,228 | 8,520 |
| FixedAssets2023-24 | ||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Cost | ||||||||||||||||||
| rPlsvta.rerr rrr |
||||||||||||||||||
| Data | DeprGclatlon | provious years | NBV atycar | depreciatedin | Current Year | Year End Net | Total | |||||||||||
| Acquired | atv | Gost | Currentyear | perlod(years) | B/F | openlng | year | oep'n | Value | )epreclatlonCII | ||||||||
| Stase Curtains-MainHall | 05/02/1999 | 8 | e | 7m.38 |
0.0( | f762.U | t1.0t | 12 | E | € | 't.00 | 8762.31 | ||||||
| **Curtains-BackofStage | 26/03i199( | 1 | f | 154.93 | 0.0t | 3 | f153.S3 | €1.0( | 12 | E | e | 1.00 | €'l53.Si | |||||
| **Curtains -MillenniumRoom | 26/09/199S | t | 497.73 | 0.0( | 3 | e496.73 | 81.0( | 12 | E | € | 't.00 | € | 496.73 | |||||
| Stageequipment | 0911112001 | 1 | f | 1,210.68 | 0.0( | 5 | e1,209.68 | €1.0( | 12 | f | t | 1.00 | € | 1,20S.68 | ||||
| *Piano | 06to4D0o1 | 1 | € | 1.00 | 0.0{ | N/A | € | f | '1.00 | 12 | € | E | 1.00 | t | ||||
| *Stage system(oricinal) | 06to4t2001 | e | 3.500.00 | 0.0( | 3 | f | 3.499.00 | f | 1.00 | 12 | c | f | 1.00 | e | 3.499.00 | |||
| Larsetrestle tables | 0,4,l111200.2 | 10 | € | t.401.56 | 3 | t | 1,400.s6 | f | 1.00 | 12 | E | € | 1.00 | € | 1,400.56 | |||
| Smalltrestle tables | 27n8120u | 10 | 731.02 | 3 | t | 730.O2 | E | 1.00 | 12 | e | € | 1.00 | € | |||||
| Tabletruck&3chairtrolley | 27t08t200l | t | 432.25 | 3 | E | 43',1.25 | € | 1.01 | 12 | E | E | 1.0'1 | E | 431.25 | ||||
| Shed | 0/,nSlmoa | e. | 3.2q4.65 | 5 | E | 3,243.65 | € | 1.01 | 12 | E | € | 't.01 | E | 3,243.65 | ||||
| Headset mikes | l2,OU2f,O. | € | 688.46 | J | € | 687.46 | f | 1.01 | 12 | t | € | 1.01 | e | 687.46 | ||||
| LiebherrUKS5000 Fridee | 19/10l20oi | 1 | e. | 612.77 |
5 | [ | 612.76 | f | 12 | f | € | 1.01 | e | ffi2.76 | ||||
| Handdriers | 'l4n1ln11 | e | 806.s9 |
5 | f | 806.58 | e | 0.01 | 12 | .E | 0.01 | f | 0.0'l | € | 806.57 | |||
| Solar oanels | 30t1'11201'l | e | 25,'175.00 | t5 | e | 11,589.33 | e | 13,585.67 | 12 | e | 1,007.00 |
Q | 12,578.67 | e | 12.596.33 | |||
| Underfloor heating | 16/08/201( | e | 1,219.50 | 'to | t | 1.219.50 | E | 12 | c | E | € | '1,219.50 | ||||||
| MainHallcurtains | 30t07t2014 | t | 718.87 | 5 | 2 | 7'.t8.87 | € | 12 | c | 2 | E | 718.87 | ||||||
| Chairs (195) | 05t0812014 | € | 4,553.10 | 0.0( | 5 | e | 4,553.10 | f | 12 | E | e | e | 4,553.10 | |||||
| 10xTables | 15/0t2015 | € | 681.93 | 0.0( | 5 | t | 681.93 | € | 12 | E | f | f | 681.93 | |||||
| Drinkscooler | 03/08/20'15 | t | s12.40 | 0.0( | 5 | t | s'12.40 | e | 't2 | c | € | e | 512.40 | |||||
| Boiler | 31t1012017 | E | 4,4W42 | 0.0( | 5 | E | 4,490.42 | t | 12 | c | f | E | 4,490.42 | |||||
| A/Cunit | 31t1012017 | € | 3,603.00 | 0.0t | 5 | € | 3.603.00 | € | 12 | E | € | € | 3,603.00 | |||||
| Tables | 10t102017 | e | 1,091.38 | 0.0( | 5 | € | 1,091.34 | e | 12 | f | f | f | 1,091.34 | |||||
| Henryvacuum cleaner | 10nono17 | e | 141.66 | 0.0[ | 5 | e | 141.66 | t | 12 | t | f | e | 141.66 | |||||
| 6xsmalltables | 06lo2lm19 | t | 45/.32 | 0.0( | 5 | E | 371.O'.1 | e | 83.31 | 12 | r | 83.30 | f | 0.00 | E | 49.32 | ||
| UnderStaeeStorase | 23t0812019 | € | 8,000.00 | 0.0( | '10 | e | 2,666.66 | e | 5,333.34 | 12 | e | 800.00 |
€ | 4,533.34 | € | 3,466.66 | ||
| Micro-WaveOven | 27t11t2021 | f | 87.50 | 0.0[ | 5 | € | 35.00 | t | 52.50 | 12 | e | 17.s0 |
f | 35.00 | E | 52.50 | ||
| f. | u,774.G5 | t | E | 45,708.2. | e | 19,065.86 | E | 1,907.78 | E | 17,'159.06 | E | 47,615.99 | ||||||
| Lighting Up8rade | 0710512023 | 2 | 3,'t22.OO | 10 | E | 11 | e | 286.18 | € | 2,835.82 | f | 286.18 | ||||||
| New Hot Waterboiler | 2410312024 | € | 865.19 | 10 | 1 | e | 7,21 | € | 857.98 | € | 7.21 | |||||||
| € | 64,774.05 | € | 3,987.19 | c. | 45,708.22 | € | t9,065.86 | E | 2,201.18 | f, | 20,E54.86 | € | 47,909.3E |
| TotalAccounts PayaHe | 0 E=-E |
|---|---|
| Accruals andDeferred lncome | |
| SCDChirechargein advance | 300 |
| Gas | t,zo0 |
| Electricity | 300 |
| Water | 333 |
| Accounts | 500 |
| Booking clerk fees | 450 |
| Deferredincsme | 156 |
| Eon Crcdltbahncesonqodltoraccount | un |
|---|---|
| Accrucdincome (trlarch rcvenueslnvolcodinAprll) | 1,217 |
| Total OtherDcbtott | l,4:lg |
CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trust m•mber• of Whittle5 menlIa1 Hall On accounts for the year ¢nd•d 31st 2024 Charlty no (rf any) 300428 Set out on pag R08pKIIvo re8pon3lblllt1 of tru8t•O8 and •x•mln•r charivs Irustees are re8pon8ilAe fw the weparation of the accounts in a(tordan(x Yth the Charthes Act 2011 Cthe Ad). (knity's trustees )nsider that an audit is not required for this year under seCn 144 of the Act and Ihat an uidependent examination is It is my responslty to.. examine the Unts under #e(kn 145 Oft Ch8fiti88 Act. to follow the applThble Directi3 9n by the Charity Commission (under sectb)n 145151(bl of the A. and to state vthether partlar matter3 have c(xYbe to my attentx)n BJsls of Indep•ndMt My examination was carrled out in accordance vth genoral Direction$ gtven examlnees $tatsm¢nt by the Charty Commi58Th. An exgmin8th)n indudes a review of the accountsng records kept by the chanty and a comparison of the accounts presenled wth those records. It also indudes consideration of any unusual Item$ or disdosuro8 in the accounts and ¥e¢king expLgnations from the trustees conlxmiry any such mattors. The procedur83 undortaken do not provlde all the evidence that would be required in an audrfl, and consequenty no Opin ig gr¥en 0$ lo whether the accounts prosent a Iruo and fairf and the report 18 Imrted to those matters 8et out in the statement bebw. IER July 2024
Independent In connection with my exarninatM?n. no mateTial matters have come to my examinerf$ slatement attentton vthich gives me cause to be[e that in. any material respect.. the accounts'ng records were not kept in accordance with section 130 of the Chartties Act,. or the acnts did not acrd ¥th the arUntIng records.. 01 the ac(xnts did not compty vAth the appluble requirements concerning the form and content of accounts set out in the CharitTr08 (A£tounts and Reports) Regulations 2008 other than any requirement that the accounts give a Iwe ar)d fair. which 18 nol a matt8r considered as part of an independent examinatDn. I have no eJ)ncems and have come across no other matters connection with th8 examination to whth attenlion should te drawn in this report in order to enable a proper understanding of the accounts to be reached. Slgned." 27th Septemb8r 2024 Nam•'. Philip Evans Relevant prof•••lonal qu•llllcallon(*l or body (If any): FCCA Assocthn of Chartergd Cwliftij h£u)untsnts IACCA) Addr•s8: 20 Church Street Lrttle Shelford cambr96 CB22 5HG IER Juty 2024